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Legal Records Associate Jobs in California (NOW HIRING)

L.A. Injury Attorneys

Medical Records Clerk

Burbank, CA · On-site

$23 - $26/hr

  • Medical

  • Retirement

  • PTO

... · Associate's degree or certification in legal studies, health information management, or a ... records databases. · Excellent written and verbal communication skills. · Ability to handle ...

Shegerian & Associates

Legal Receptionist

Los Angeles, CA · On-site

$22 - $23/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

At Shegerian & Associates - California's premier plaintiff-side employment law firm, every detail ... Keep CRM records current, accurate, and complete * Collaborate across the firm to keep daily ...

Shegerian & Associates

Legal Receptionist

San Francisco, CA · On-site

$22 - $23/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

At Shegerian & Associates - California's premier plaintiff-side employment law firm, every detail ... Keep CRM records current, accurate, and complete * Collaborate across the firm to keep daily ...

Desai Law APC

Legal Assistant

Los Angeles, CA · On-site

$25.50 - $33/hr

Requesting medical records from copy services (SDT), updating requests, review of records ... Associate's degree in Paralegal Studies, Legal Studies, or a related field. A Bachelor's degree or ...

LHH US

Legal Receptionist

Del Mar, CA

$23 - $24/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

LHH US

Legal Assistant (Transactional)

Oakland, CA · Hybrid

$36/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain document management systems and ensure all records are accurate, complete, and properly ... Benefit offerings available for our associates include medical, dental, vision, life insurance ...

Coleman Chavez & Associates LLP

Be Seen First

WC Defense - Legal Secretary

Santa Ana, CA · On-site

$26 - $29/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Coleman Chavez & Associates LLP is a Workers' Compensation Defense Law Firm that is currently ... Prepare Medical Record Addendum's for Doctors Letters * Heavy emphasis on scheduling depositions

LHH US

Legal Receptionist

Del Mar, CA · On-site

$23 - $24/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

LHH US

Legal Assistant (Transactional)

Oakland, CA · Hybrid

$36/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain document management systems and ensure all records are accurate, complete, and properly ... Benefit offerings available for our associates include medical, dental, vision, life insurance ...

Allen Matkins

Records Specialist

Los Angeles, CA · On-site

Associate degree preferred; equivalent combination of education and relevant experience will be considered. Two to five years of experience in records management, information governance, or legal ...

Allen Matkins Leck

Records Specialist

Los Angeles, CA · On-site

Associate degree preferred; equivalent combination of education and relevant experience will be considered. Two to five years of experience in records management, information governance, or legal ...

Allen Matkins

Records Specialist

Los Angeles, CA · On-site

Associate degree preferred; equivalent combination of education and relevant experience will be considered. Two to five years of experience in records management, information governance, or legal ...

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All JobsLegal Records Associate JobsLegal Records Associate Jobs in California

Legal Records Associate information

What skills and qualifications are needed to thrive as a legal records associate?

A Legal Records Associate should have strong organizational skills, attention to detail, and a background in legal studies or records management. Familiarity with document management systems, legal databases, and records retention software is typically required, and certifications such as Certified Records Manager (CRM) can be advantageous. Excellent communication, discretion, and the ability to multitask are important soft skills for handling sensitive information and collaborating with legal teams. These competencies ensure that legal records are accurately maintained, easily retrievable, and compliant with regulatory standards.

What is a legal records associate?

Legal Records Associates are professionals responsible for organizing, maintaining, and managing legal documents and records within law firms, corporate legal departments, or government agencies. They ensure that all records are accurately filed, easily retrievable, and comply with legal and regulatory requirements. Their duties often include cataloging files, processing legal documents, and assisting attorneys or paralegals with document management. Attention to detail and confidentiality are crucial in this role. Legal Records Associates play a vital part in ensuring the efficient operation of legal offices.

What is the difference between Legal Records Associate vs Paralegal?

AspectLegal Records AssociateParalegal
Required CredentialsHigh school diploma or associate degree; some roles may prefer paralegal certificationAssociate degree in paralegal studies or related field; certification often preferred
Work EnvironmentLaw firms, legal departments, courts; focus on document managementLaw firms, corporate legal departments; broader legal support tasks
Employer & Industry UsageCommonly used in legal record-keeping and document management rolesWidely used for legal research, drafting, and case preparation

Legal Records Associates primarily handle document organization and record-keeping, focusing on maintaining legal files. Paralegals often perform a wider range of legal tasks, including research and drafting. While both roles support legal teams, the Records Associate role is more specialized in managing legal documents and records.

What are common challenges faced by legal records associates, and how can they be addressed?

Legal Records Associates often deal with large volumes of sensitive documents, requiring strong attention to detail and excellent organizational skills. One common challenge is ensuring proper compliance with retention policies and confidentiality regulations. This can be addressed by following standardized filing procedures, using secure document management systems, and staying updated on legal requirements. Collaborating closely with attorneys and paralegals also helps prevent miscommunication and ensures records are accurately maintained.
What are the most commonly searched types of Legal Records jobs in California? The most popular types of Legal Records jobs in California are:
What cities in California are hiring for Legal Records Associate jobs? Cities in California with the most Legal Records Associate job openings:
Legal Records Associate jobs near you

Medical Records Clerk

L.A. Injury Attorneys

Burbank, CA • On-site

$23 - $26/hr

Full-time

Medical, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Competitive salary
  • Health insurance
  • Opportunity for advancement
  • Paid time off

We are seeking a dedicated Medical Records Clerk to join our dynamic legal team in Burbank. This vital role supports our legal operations by ensuring client medical records, billing documentation, and case files are accurate, organized, and readily accessible. If you thrive in a fast-paced, detail-oriented environment and enjoy facilitating client care behind the scenes, this is a fantastic opportunity to grow with us.
Responsibilities:
·         Request, receive, process, and organize medical records, imaging, and billing information from hospitals and healthcare providers.
·         Confirm accuracy of documents received and proactively request missing files or dates of service.
·         Track, follow up on, and maintain detailed logs of all requests and correspondence with medical providers.
·         Enter charges, payments, and balances into Filevine for legal assistant review.
·         Conduct balance confirmations with medical providers for settlement negotiations, discovery, mediation or trial preparation.
·         Prepare medical summaries and chronologies to assist attorneys in case preparation.
·         Maintain and update client files by reviewing case notes and tracking treatment progress.
·         Organize and label digital records in accordance with firm procedures and document retention policies.
·         Assist in trial preparation (organizing exhibits, preparing binders, bate stamping, and document audits).
·         Sort, scan, save, and assign incoming mail in the absence of the receptionist.
·         Answer phones, schedule appointments, maintain case calendars, and printer functionality as needed.
·         Communicate with clients, healthcare providers, insurance companies, law firms, and legal teams regarding case status and documentation.
·         Collaborate with attorneys, case managers, and lien specialists to support case flow, litigation, and pre-trial preparation.
·         Maintain confidentiality and comply with HIPAA and other privacy regulations at all times.
·         Other relevant duties as assigned.
Qualifications:
·         2+ years of experience in a similar role within a law firm, ideally in personal injury law.
·         Associate's degree or certification in legal studies, health information management, or a related field preferred.
·         Strong organizational and self-motivation skills with exceptional attention to detail.
·         Proficiency in case management software (Filevine or similar) and medical records databases.
·         Excellent written and verbal communication skills.
·         Ability to handle sensitive information with discretion and maintain confidentiality.
·         Understanding of HIPAA regulations, personal injury law, and medical terminology.
·         Prior experience in legal administration, file management, or law office settings is a plus.
·         Comfortable working independently while coordinating with paralegals, attorneys, and other clerks.
Benefits:
·         Opportunity to support both medical and legal operations in a collaborative environment.
·         Professional growth and development within the legal field.
·         Hands-on experience with case management and trial preparation.
·         Working alongside a supportive and experienced legal team.