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Legal Records Associate Jobs (NOW HIRING)

State of Wisconsin

Legal Associate

Madison, WI · On-site +1

$26.61/hr

Introduction Provide administrative and legal support as a Legal Associate for the Division of ... Maintaining electronic records and files * Providing customer service to external customers through ...

Make the Road New York

Legal Program Associate

Brooklyn, NY · On-site

$59K - $61K/yr

The Program Associate will work closely with our Legal Grants Manager, Senior Program Associate ... This role may include assisting in the maintenance and organization of our legal records archives.

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Ricoh

Site Leader, Legal

Philadelphia, PA · On-site

$22 - $26/hr

Knowledge of legal records management processes. * Familiarity with legal documents and processes ... Associates * Partners * Ensures accuracy and timely completion of projects with expedited ...

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Hawaii County, HI

Legal Clerk IV - SR-16

Hilo, HI · On-site

$52K - $77K/yr

Supervises the maintenance of case files and systems of legal records. * Coordinates work of ... experience; * an Associates degree or higher from an accredited college or university may be ...

West Virginia University Health System

Acting under the direction and supervision of the Associate Litigation Counsel, provides general ... Search legal records collected in computer databases. PHYSICAL REQUIREMENTS: The physical demands ...

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Legal Records Associate information

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$8

$29

$60

How much do legal records associate jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for legal records associate in the United States is $29.00, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $33.65 per hour, depending on experience, location, and employer.

What is the lowest position in a law firm?

In a law firm, the lowest position is typically a legal assistant or legal secretary, responsible for administrative tasks and supporting attorneys. Entry-level roles may also include clerical or receptionist positions, which require basic organizational skills and familiarity with office software.

What are the key skills and qualifications needed to thrive as a Legal Records Associate, and why are they important?

A Legal Records Associate should have strong organizational skills, attention to detail, and a background in legal studies or records management. Familiarity with document management systems, legal databases, and records retention software is typically required, and certifications such as Certified Records Manager (CRM) can be advantageous. Excellent communication, discretion, and the ability to multitask are important soft skills for handling sensitive information and collaborating with legal teams. These competencies ensure that legal records are accurately maintained, easily retrievable, and compliant with regulatory standards.

Is a file clerk a stressful job?

A file clerk, including roles like a legal records associate, typically performs repetitive tasks such as organizing and maintaining files, which can be low in physical and mental stress. However, deadlines and workload volume can contribute to stress levels, especially in busy legal environments that require accuracy and attention to detail. Overall, it is generally considered a low-stress position compared to more complex legal or administrative roles.

What are Legal Records Associates?

Legal Records Associates are professionals responsible for organizing, maintaining, and managing legal documents and records within law firms, corporate legal departments, or government agencies. They ensure that all records are accurately filed, easily retrievable, and comply with legal and regulatory requirements. Their duties often include cataloging files, processing legal documents, and assisting attorneys or paralegals with document management. Attention to detail and confidentiality are crucial in this role. Legal Records Associates play a vital part in ensuring the efficient operation of legal offices.

What is the difference between Legal Records Associate vs Paralegal?

AspectLegal Records AssociateParalegal
Required CredentialsHigh school diploma or associate degree; some roles may prefer paralegal certificationAssociate degree in paralegal studies or related field; certification often preferred
Work EnvironmentLaw firms, legal departments, courts; focus on document managementLaw firms, corporate legal departments; broader legal support tasks
Employer & Industry UsageCommonly used in legal record-keeping and document management rolesWidely used for legal research, drafting, and case preparation

Legal Records Associates primarily handle document organization and record-keeping, focusing on maintaining legal files. Paralegals often perform a wider range of legal tasks, including research and drafting. While both roles support legal teams, the Records Associate role is more specialized in managing legal documents and records.

What does a records assistant do?

A records assistant is responsible for organizing, maintaining, and retrieving legal or administrative records. They often use database management systems and ensure records are accurate, complete, and accessible for legal or administrative purposes. Attention to detail and knowledge of record-keeping procedures are essential in this role.

What are some common challenges faced by Legal Records Associates, and how can they be addressed?

Legal Records Associates often deal with large volumes of sensitive documents, requiring strong attention to detail and excellent organizational skills. One common challenge is ensuring proper compliance with retention policies and confidentiality regulations. This can be addressed by following standardized filing procedures, using secure document management systems, and staying updated on legal requirements. Collaborating closely with attorneys and paralegals also helps prevent miscommunication and ensures records are accurately maintained.

What is the highest salary for a legal assistant?

The highest salary for a legal records associate or legal assistant can reach around $60,000 to $70,000 annually, typically in large firms or specialized legal environments. Factors such as experience, certifications, and geographic location influence salary potential, with some senior or specialized roles earning higher compensation.
What cities are hiring for Legal Records Associate jobs? Cities with the most Legal Records Associate job openings:
What are the most commonly searched types of Legal Records jobs? The most popular types of Legal Records jobs are:
What states have the most Legal Records Associate jobs? States with the most job openings for Legal Records Associate jobs include:
Legal Records Associate jobs near you
Associate Contracts Manager - Outgoing MTA Program

Associate Contracts Manager - Outgoing MTA Program

Netpace Inc

South San Francisco, CA • On-site

Other

Posted 13 days ago

Job description

Associate Contracts Manager - Outgoing MTA Program

Location: South San Francisco, CA 94080 (Hybrid) Duration: 3+ months

Job Summary: Role Responsibilities Summary:

  • The Associate Contracts Manager will report into the Research Contracts Group organization within Research.
  • The Associate Contracts Manager works under supervision of a manager to process/complete a high volume of Material Transfer Agreements (MTAs) (up to 400/year).
  • The Associate Contracts Manager will communicate with Research scientists, leadership, internal legal counsel, outside technology transfer offices, academic scientists, and internal shipping/material supply teams under supervision of the manager.

Job Responsibilities:

  • Process entire lifecycle for the Outgoing MTA Program, with an active queue of 70-110 MTAs at any one time.
  • Ability to interact and articulate salient points and status of MTAs to internal stakeholders, leadership, Legal, outside technology transfer offices and academic scientists.
  • Proactively manage, prioritize, and resolve a high influx of daily email correspondence.
  • This role requires an exceptional ability to maintain rapid response times without sacrificing accuracy or professional tone.
  • Required understanding of scientific nomenclature, including lab reagents and genetically modified animal models and relevant associated terms - eg. antibodies, plasmids, DNA, genetically modified mice, progeny, derivatives, etc.
  • Basic understanding of legal agreement structure and concepts - eg. amendments, obligations, parties, etc.
  • Organizes and processes signatures for Outgoing Material Transfer Agreements following approved procedures.
  • Handles post execution tasks to complete agreements, including sending fully executed agreements to counterparty, filing agreements with Legal Records, completing data records in databases, initiating shipments, including organizing necessary import/ export paperwork, and addressing any shipping issues.
  • Tracks status and accurately maintains records in "real time" in MTA Database, including proper identification of party names, effective date and expiration date..
  • General administrative responsibilities are required, including: Filing agreements with Legal Records; Coordinating meetings; Data entry in the MTA Database.

Job Requirements:

  • Bachelor's degree in scientific discipline; legal experience or education a plus.
  • Preferred 2+ years relevant work experience;
  • Preferred work experience in a pharmaceutical, biotech and/or university setting
  • Experience drafting and managing agreements.
  • Ability to handle multiple priorities in a fast-paced environment.
  • Must be able to follow existing processes to solve problems in addition to independently proposing solutions.
  • Excellent interpersonal, verbal and written communication skills.
  • Excellent time management, prioritization and organizational skills.
  • Detail oriented, team player attitude, high work ethic, and reliable.
  • Comfortable working with databases and enterprise business systems.
  • Comfortable with standard office suites such as Microsoft Office (Word, Excel, etc.) and Google Applications (Mail, Calendar, Documents, etc.).
  • Demonstrated Critical Thinking Skills: Must be able to use independent thinking to solve problems and propose solutions independently, even if they moderately deviate from protocols and guidance.
Netpace logo

About Netpace

Sourced by ZipRecruiter

Netpace is a reputable company in the Information Technology and Services industry, headquartered in San Ramon, California, in the United States. The company specializes in providing digital transformation solutions by leveraging cutting-edge technologies. It offers a wide array of services, including Software Development, IT Consulting, Cloud Services, Infrastructure Management, and Digital Marketing. Ever since its launch, Netpace has been driven by a mission to use technology as a medium to shape future businesses and make a significant impact.

Company size

51 - 200 Employees

Headquarters location

San Ramon, CA, US

Year founded

1996

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