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Legal Records Associate Jobs (NOW HIRING)

Imperial Star Solar

Junior Legal Counsel

Tomball, TX · On-site

$100K - $120K/yr

... organize legal records and contracts in an accurate and accessible manner. · Conduct legal ... Imperial Star will not discriminate against any qualified associate or job applicant with respect ...

Wiser LLC

Be Seen First

Confidential Secretary

Madison, WI · On-site

$15 - $25/day

Associate Degree in Business Administration or a related field * Strong skills in office administration, legal documentation, and record management * Excellent communication and attention to detail

Allegis Group

Legal Operations Associate

Hanover, MD · Hybrid

$52K - $74K/yr

Coordinate, process, and distribute settlement checks, maintaining accurate records and ensuring ... Associate's or Bachelor's degree in Legal Studies, Business Administration, or related field ...

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$8

$29

$60

How much do legal records associate jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for legal records associate in the United States is $29.00, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $33.65 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Legal Records Associate, and why are they important?

A Legal Records Associate should have strong organizational skills, attention to detail, and a background in legal studies or records management. Familiarity with document management systems, legal databases, and records retention software is typically required, and certifications such as Certified Records Manager (CRM) can be advantageous. Excellent communication, discretion, and the ability to multitask are important soft skills for handling sensitive information and collaborating with legal teams. These competencies ensure that legal records are accurately maintained, easily retrievable, and compliant with regulatory standards.

What are Legal Records Associates?

Legal Records Associates are professionals responsible for organizing, maintaining, and managing legal documents and records within law firms, corporate legal departments, or government agencies. They ensure that all records are accurately filed, easily retrievable, and comply with legal and regulatory requirements. Their duties often include cataloging files, processing legal documents, and assisting attorneys or paralegals with document management. Attention to detail and confidentiality are crucial in this role. Legal Records Associates play a vital part in ensuring the efficient operation of legal offices.

What is the difference between Legal Records Associate vs Paralegal?

AspectLegal Records AssociateParalegal
Required CredentialsHigh school diploma or associate degree; some roles may prefer paralegal certificationAssociate degree in paralegal studies or related field; certification often preferred
Work EnvironmentLaw firms, legal departments, courts; focus on document managementLaw firms, corporate legal departments; broader legal support tasks
Employer & Industry UsageCommonly used in legal record-keeping and document management rolesWidely used for legal research, drafting, and case preparation

Legal Records Associates primarily handle document organization and record-keeping, focusing on maintaining legal files. Paralegals often perform a wider range of legal tasks, including research and drafting. While both roles support legal teams, the Records Associate role is more specialized in managing legal documents and records.

What are some common challenges faced by Legal Records Associates, and how can they be addressed?

Legal Records Associates often deal with large volumes of sensitive documents, requiring strong attention to detail and excellent organizational skills. One common challenge is ensuring proper compliance with retention policies and confidentiality regulations. This can be addressed by following standardized filing procedures, using secure document management systems, and staying updated on legal requirements. Collaborating closely with attorneys and paralegals also helps prevent miscommunication and ensures records are accurately maintained.
What cities are hiring for Legal Records Associate jobs? Cities with the most Legal Records Associate job openings:
What are the most commonly searched types of Legal Records jobs? The most popular types of Legal Records jobs are:
What states have the most Legal Records Associate jobs? States with the most job openings for Legal Records Associate jobs include:
Legal Records Associate jobs near you
Associate Contracts Manager - Outgoing MTA Program

Associate Contracts Manager - Outgoing MTA Program

TalentBurst, Inc.

South San Francisco, CA • Hybrid

Full-time

Medical, Dental, Vision, Retirement

Posted 26 days ago

Job description

Job Title: Associate Contracts Manager - Outgoing MTA Program
Location: South San Francisco, CA
Duration: 03 Months
Working Model: Hybrid (three days a week on-site, two remote)
Working Days and Hours: Monday through Friday (8-hour shifts)
Interview Format: Two Rounds (1 - Hiring Manager; 2 - Next Level Manager - 45 minutes - virtual)
Job Description:
Summary:
  • The Associate Contracts Manager will report into the Research Contracts Group organization within Research. The Associate Contracts Manager works under supervision of a manager to process/complete a high volume of Material Transfer Agreements (MTAs) (up to 400/year).
  • The Associate Contracts Manager will communicate with Research scientists, leadership, internal legal counsel, outside technology transfer offices, academic scientists, and internal shipping/material supply teams under the supervision of the manager.

Job Responsibilities:
  • Process entire lifecycle for the Outgoing MTA Program, with an active queue of 70-110 MTAs at any one time.
  • Ability to interact and articulate salient points and status of MTAs to internal stakeholders, leadership, Legal, outside technology transfer offices and academic scientists.
  • Proactively manage, prioritize, and resolve a high influx of daily email correspondence. This role requires an exceptional ability to maintain rapid response times without sacrificing accuracy or professional tone.
  • Required understanding of scientific nomenclature, including lab reagents and genetically modified animal models and relevant associated terms - eg. antibodies, plasmids, DNA, genetically modified mice, progeny, derivatives, etc.
  • Basic understanding of legal agreement structure and concepts - e.g. amendments, obligations, parties, etc.
  • Organizes and processes signatures for Outgoing Material Transfer Agreements following approved procedures.
  • Handles post execution tasks to complete agreements, including sending fully executed agreements to counterparty, filing agreements with Legal Records, completing data records in databases, initiating shipments, including organizing necessary import/ export paperwork, and addressing any shipping issues.
  • Tracks status and accurately maintains records in "real time in MTA Database , including proper identification of party names, effective date and expiration date..
  • General administrative responsibilities are required, including Filing agreements with Legal Records; Coordinating meetings; Data entry in the MTA Database.

Job Requirements:
  • Bachelor's degree in scientific discipline; legal experience or education a plus.
  • Preferred 2-4 years relevant work experience.
  • Preferred work experience in a pharmaceutical, biotech and/or university setting
  • Experience drafting and managing agreements.
  • Ability to handle multiple priorities in a fast-paced environment.
  • Must be able to follow existing processes to solve problems in addition to independently proposing solutions.
  • Excellent interpersonal, verbal, and written communication skills.
  • Excellent time management, prioritization, and organizational skills.
  • Detail oriented, team player attitude, high work ethic, and reliable.
  • Comfortable working with databases and enterprise business systems.
  • Comfortable with standard office suites such as Microsoft Office (Word, Excel, etc.) and Google Applications (Mail, Calendar, Documents, etc.).
  • Demonstrated Critical Thinking Skills: Must be able to use independent thinking to solve problems and propose solutions independently, even if they moderately deviate from protocols and guidance.

#TB_PH
#ZRHC

Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.

Company Description

Founded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website www.talentburst.com or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA
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About TalentBurst

Sourced by ZipRecruiter

TalentBurst is a leading provider of Information Technology and Engineering staffing solutions based in Natick, Massachusetts, US. An industry veteran with two decades of experience in their portfolio, the company's services range from IT consulting, life sciences, HR solutions, payroll services, and more. TalentBurst was founded with a mission to provide world-class, global staffing services to clients of all sizes. They strive to provide unmatched quality and service to their clients, which has earned them the reputation of being a highly respected and trusted staffing firm.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Natick, MA, US

Year founded

2002

Social media

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