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Legal Records Assistant Jobs in Oregon (NOW HIRING)

LHH US

Legal Assistant

Portland, OR · Hybrid

$75K - $100K/yr

Legal Assistant About the Opportunity A respected professional services organization is seeking a ... Open new matters, maintain case files, and assist with records management throughout the matter ...

LHH US

Legal Assistant

Portland, OR · Hybrid

$75K - $100K/yr

Legal Assistant About the Opportunity A respected professional services organization is seeking a ... Open new matters, maintain case files, and assist with records management throughout the matter ...

Cable Huston

Legal Assistant - Litigation

Portland, OR · On-site

At Cable Huston, legal assistants are an integral part of our legal teams. As a client service ... Maintain and organize files, records, documents, and correspondence. * Maintain the docket for ...

Perkins Coie LLP

Legal Practice Assistant

Portland, OR

$63K - $113K/yr

Legal Practice Assistant Drive Operational Excellence At Ashurst Perkins Coie US LLP , our people ... Solid knowledge of legal terminology, records management, and document retrieval practices.

SAIF

Legal Operations Assistant

Salem, OR · On-site

$49K - $74K/yr

... to assist callers. Respond to inquiries determining needs, researching, and providing follow-up ... Responsible for ensuring compliance with records retention in relation to legal operations' work ...

Earthjustice

The Legal Assistant to the OGC is designated as a confidential employee and works closely with the ... Maintain internal team sites, intranet pages, and other electronic and physical record repositories ...

LHH US

Litigation Legal Assistant

Lake Oswego, OR · Hybrid

$36 - $43/hr

Litigation Legal Assistant Location: Portland, Oregon Schedule: Hybrid (3 days onsite / 2 days ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

LHH US

Litigation Legal Assistant

Lake Oswego, OR · Hybrid

$36 - $43/hr

Litigation Legal Assistant Location: Portland, Oregon Schedule: Hybrid (3 days onsite / 2 days ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

QUANTUM RESIDENTIAL

Assistant Manager

Eugene, OR · On-site

$22 - $24/hr

Maintain legal records/files. * Input daily activity on daily and vacancy reports. Assist with resident relations: * Prepare and process resident service requests. * Assist with resident problems and ...

QUANTUM RESIDENTIAL INC

Assistant Manager

Eugene, OR · On-site

$22 - $24/hr

Maintain legal records/files. * Input daily activity on daily and vacancy reports. Assist with resident relations: * Prepare and process resident service requests. * Assist with resident problems and ...

QUANTUM RESIDENTIAL

Assistant Manager

Portland, OR

$26 - $28/hr

Maintain legal records/files. * Input daily activity on daily and vacancy reports. Assist with resident relations: * Prepare and process resident service requests. * Assist with resident problems and ...

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All JobsLegal Records JobsLegal Records Assistant JobsLegal Records Assistant Jobs in Oregon

Legal Records Assistant information

What is a legal records assistant?

Legal Records Assistants are administrative professionals who manage, organize, and maintain legal documents and records for law firms, courts, government agencies, or corporate legal departments. Their duties often include filing, retrieving, and archiving legal documents, ensuring records are accurate and up-to-date, and complying with confidentiality and legal regulations. They support legal teams by making sure information is easily accessible and properly maintained, which is essential for case preparation and compliance. Attention to detail and knowledge of legal terminology are important skills for this role.

What are some common challenges legal records assistants face when managing confidential documents?

Legal Records Assistants frequently deal with highly sensitive and confidential information, which requires strict attention to detail and adherence to legal protocols. One common challenge is ensuring that documents are accurately filed, easily retrievable, and securely stored to prevent unauthorized access. Additionally, managing large volumes of paperwork and keeping up with evolving digital record-keeping systems can be demanding. Effective time management and strong organizational skills are essential to meet deadlines and support the legal team efficiently.

What are the key skills and qualifications needed to thrive as a legal records assistant, and why are they important?

To thrive as a Legal Records Assistant, you need strong organizational skills, attention to detail, and familiarity with legal terminology, often supported by a high school diploma or associate degree. Experience with document management systems, records databases, and proficiency in office software like Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you manage sensitive information and prioritize tasks efficiently. These skills are essential to maintain accurate legal records, ensure compliance, and support effective legal operations.

What is the difference between Legal Records Assistant vs Legal Secretary?

AspectLegal Records AssistantLegal Secretary
CredentialsHigh school diploma; some roles may require paralegal certificationHigh school diploma; often requires legal secretary certification or training
Work EnvironmentLaw firms, courts, legal departments; primarily administrativeLaw firms, corporate legal departments; administrative and clerical tasks
Job FocusManaging legal records, filing, document organizationScheduling, correspondence, document preparation
Common UsageLegal record management, document filingLegal administrative support, client communication

Legal Records Assistants primarily focus on managing and organizing legal documents and records, ensuring accuracy and accessibility. Legal Secretaries handle broader administrative tasks, including scheduling and correspondence. While both roles support legal operations, their core responsibilities differ, with Records Assistants specializing in document management and Secretaries providing comprehensive administrative support.

What are the most commonly searched types of Legal Records jobs in Oregon?

The most popular types of Legal Records jobs in Oregon are:

What cities in Oregon are hiring for Legal Records Assistant jobs?

Cities in Oregon with the most Legal Records Assistant job openings:

Legal Records Assistant jobs near you

Legal Assistant

LHH US

Portland, OR • Hybrid

$75K - $100K/yr

Full-time

Retirement, PTO

Re-posted 22 days ago

Job description

Legal Assistant About the Opportunity
A respected professional services organization is seeking a Legal Assistant to support attorneys and legal professionals in a fast-paced environment. This role is ideal for a detail-oriented administrative professional who thrives on managing competing priorities, maintaining organization, and contributing to a collaborative team. The position offers a hybrid work arrangement and the opportunity to support a dynamic legal practice.
Responsibilities
  • Provide day-to-day administrative support to attorneys and legal staff.
  • Draft, revise, proofread, and format legal correspondence, pleadings, agreements, and other legal documents.
  • Coordinate court filings and electronic submissions while ensuring compliance with applicable deadlines and procedures.
  • Maintain attorney calendars, schedule meetings, depositions, hearings, and other case-related events.
  • Open new matters, maintain case files, and assist with records management throughout the matter lifecycle.
  • Track critical deadlines and support attorneys with case and project management tasks.
  • Process attorney time entries and assist with billing activities, client invoicing, and expense documentation.
  • Coordinate travel arrangements, meeting logistics, and document distribution.
  • Manage incoming communications, mail, and requests from clients, courts, opposing counsel, and vendors.
  • Support special projects and administrative initiatives as assigned.
Qualifications
  • Minimum of 3 years of administrative experience, preferably supporting legal professionals.
  • Experience working in a litigation, corporate legal, or professional services environment preferred.
  • Strong knowledge of legal document preparation, formatting, and proofreading.
  • Familiarity with court filing procedures and electronic filing systems is a plus.
  • Excellent organizational and time-management skills with the ability to balance multiple priorities.
  • Strong written and verbal communication skills.
  • High level of professionalism, discretion, and attention to detail.
  • Proficiency with Microsoft Office Suite and document management systems.
  • Ability to work independently while contributing to a team-oriented culture.
What You'll Find Here
  • Competitive compensation and comprehensive benefits package.
  • Generous paid time off and retirement savings options.
  • Hybrid work flexibility.
  • Supportive and collaborative team environment.
  • Exposure to sophisticated legal matters and experienced professionals.
  • Opportunities for ongoing learning, professional development, and long-term career growth.
This is an excellent opportunity for a Legal Assistant seeking a stable, team-oriented environment where accuracy, initiative, and client service are highly valued.
Pay Details: $75,000.00 to $100,000.00 per year
Search managed by: Ashley Gill
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.