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Legal Records Jobs (NOW HIRING)

LHH US

Legal Records Specialist

Miami, FL · On-site

$26 - $28/hr

LHH Recruitment Solutions is seeking a detail-oriented Legal Records Specialist to join a respected law firm's Records & Governance team. This role is ideal for an organized professional who enjoys ...

New

Fairfax County

Legal Records Supervisor

Fairfax, VA

$55K - $96K/yr

Plans, assigns and reviews the work of staff engaging in the financial aspects of criminal records ... Four or more years of experience working in a federal or state trial court or other legal ...

LHH US

Legal Records Specialist

Miami, FL

$26 - $28/hr

LHH Recruitment Solutions is seeking a detail-oriented Legal Records Specialist to join a respected law firm's Records & Governance team. This role is ideal for an organized professional who enjoys ...

New

Fairfax County

Senior Legal Records Clerk

Fairfax, VA · On-site

$50K - $88K/yr

Requires knowledge of the preservation of archival records and the Code of Virginia pertaining to the storage and access of legal records. Responds to maintenance, emergency, or security issues ...

Fairfax County

Senior Legal Records Clerk

Fairfax, VA

$50K - $88K/yr

Provides technical expertise in specific areas, and/or performs the lead administrative duties to ensure accuracy and consistency in processing legal documents. Assists with staff scheduling, work ...

Cozen O'Connor

Supervisor, Records

Philadelphia, PA · On-site

$55K - $65K/yr

This position requires strong legal records experience, attention to detail, and the ability to operate independently in a fast-paced legal environment. Responsibilities Supervision & Leadership

Cozen O'Connor

Supervisor, Records

Philadelphia, PA

$55K - $65K/yr

This position requires strong legal records experience, attention to detail, and the ability to operate independently in a fast-paced legal environment. Known for its commitment to action and ...

Cunningham Dalman, PC

Legal Assistant

Holland, MI · On-site

Manage and organize electronic files and legal records to ensure accuracy and accessibility. * Assist with case management and maintain up-to-date client information. * Support the attorney with ...

ACE Attorney Service

Be Seen First

Medical Records Specialist - Legal Assistant

Los Angeles, CA · On-site

$20 - $23/hr

We are currently searching for a skilled and experienced Medical Records Specialist - Legal Assistant. Primarily, this person would be responsible for making calls to request medical and other legal ...

Robert Half

Legal Assistant

Allentown, PA · On-site

$19.79 - $22.91/hr

... records organized while providing day-to-day administrative support to attorneys as needed. • 3-5 years of experience working as a Legal Assistant or Legal Administrative Assistant within a law ...

New

ABC Legal Services

Legal File Clerk

Oklahoma City, OK · On-site

$15/hr

Manage the full lifecycle of warrants and legal records * Identify and resolve filing issues to keep things moving * High-volume scanning, mail processing, and data entry What we're looking for:

ABC Legal Services

Legal File Clerk

Oklahoma City, OK · On-site

$15/hr

Manage the full lifecycle of warrants and legal records * Identify and resolve filing issues to keep things moving * High-volume scanning, mail processing, and data entry What we're looking for:

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Legal Records information

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$12

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$35

How much do legal records jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for legal records in the United States is $22.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is the difference between Legal Records vs Paralegal?

AspectLegal RecordsParalegal
Required CredentialsTypically no formal certification, but knowledge of legal documentationOften requires a paralegal certificate or associate degree in paralegal studies
Work EnvironmentLegal offices, courts, law firms, government agenciesLaw firms, corporate legal departments, government agencies
Employer & Industry UsageUsed mainly for managing legal documents and case filesSupports attorneys by preparing legal documents, research, and case management

Legal Records primarily focus on managing and maintaining legal documents and case files, often without formal certification. Paralegals, on the other hand, perform a broader range of legal support tasks, usually requiring certification or training. Both roles operate within legal environments and support attorneys, but their responsibilities and credentials differ.

What are legal records?

Legal records are official documents that pertain to legal matters, such as court cases, contracts, property deeds, wills, and other records maintained by legal institutions. They serve as evidence of legal agreements, proceedings, or obligations and are essential for ensuring transparency, accountability, and compliance with the law. Legal records can be physical or digital and are typically managed by law firms, courts, government agencies, or corporate legal departments. Proper handling and storage of legal records are crucial for maintaining confidentiality and meeting legal retention requirements.

What are the key skills and qualifications needed to thrive as a Legal Records Specialist, and why are they important?

To thrive as a Legal Records Specialist, you need strong organizational skills, attention to detail, and a solid understanding of legal documentation, often supported by a degree or coursework in legal studies or records management. Familiarity with legal records management systems, document imaging software, and sometimes certification like ARMA's Information Governance Professional (IGP) is typically required. Excellent communication, discretion, and the ability to manage confidential information are standout soft skills. These abilities ensure accurate record-keeping, legal compliance, and efficient retrieval of vital documents for legal teams.

What are some typical challenges faced by professionals working in legal records management, and how can they be addressed?

Professionals in legal records management often encounter challenges such as handling large volumes of sensitive documents, ensuring compliance with strict confidentiality regulations, and maintaining accurate records for long retention periods. Staying organized and adopting reliable digital records management systems can help streamline workflows and mitigate these challenges. Regular training on data privacy laws and close collaboration with legal teams are also key to maintaining compliance and accuracy in this role.
More about Legal Records jobs
What cities are hiring for Legal Records jobs? Cities with the most Legal Records job openings:
What are the most commonly searched types of Legal Records jobs? The most popular types of Legal Records jobs are:
What states have the most Legal Records jobs? States with the most job openings for Legal Records jobs include:
Legal Records jobs near you
Infographic showing various Legal Records job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 11% Part Time, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,836 per year, or $22 per hour.
Legal Records Clerk

Legal Records Clerk

IST Management Services

Los Angeles, CA • On-site

$23 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

IST Management rating

5.9

Company rating: 5.9 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

166th of 218 rated facilities management

Job description

Overview
IST Management is seeking a Legal Records Clerk to join the Los Angeles team! The Legal Records Clerk will be responsible for providing on-site records management, and other administrative support services in a professional law firm environment. Ideal candidates will have prior records experience in a legal environment, possess excellent communication skills, display high standards of customer service, and are ready to grow in their office services career!
About Us
IST Management is a business process outsourcing company. Founded in 1997, we have over 1,800 employees with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support.
We've been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes' mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!
Check out istmanagement.com for more info on us!
Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, Pet Insurance, Bonus Incentives
Hourly Compensation: $23.00-$25.00 DOE
Schedule: Monday-Friday, regular business hours
Responsibilities
Key Responsibilities Include:
  • Records Management
    • Retrieving physical files from records room, filing documents
    • Organize and manage all records and documents in an orderly manner
  • Off-site Records
    • Request Files, Send Files as requested
  • Digital Records
    • Scanning, Creating Hyperlinks, Indexing
  • Office Services Assistance
    • Printing- receive and process print orders as requested
    • Copy- utilize copiers to reproduce documents and files with high sensitivity to confidentiality, file accordingly
    • Scan- Prepare documents for scanning by removing staples, paper clips, inserting cover sheet, counting, numbering, and identifying different document classifications; scan documents and files as requested
    • Assist team members on site as needed to support client and site needs
  • Take direction from supervisor or site manager; Participate in cross-training
  • Maintain all logs and reporting documentation with attention to detail; Adhere to all safety procedures

Qualifications
Qualifications for the Legal Records Clerk position includes:
    • High school diploma or equivalent (GED)
    • Prior records experience in a legal environment required; Customer service related experience preferred
    • Professional appearance and demeanor; Keyboarding and windows environment PC skills
    • Excellent organization and communication skills- both verbal and written; strong attention to detail
    • Ability to effectively work individually or in a team environment; Competency in performing multiple functional tasks
    • Ability to meet employer's attendance policy; reliable transportation to and from work.
    • Ability to lift up to 50lbs; Willingness to cross-train for other job functions

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.
Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.
IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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