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Legal Records Jobs (NOW HIRING)

Robert Half

Legal Assistant

Nashua, NH · On-site

$18 - $24/hr

... legal records, pleadings, and supporting documents in a clear and accessible manner. • Assist ... with administrative and procedural tasks that support the daily operations of a family law office ...

Tucker Ellis

Records Specialist

Cleveland, OH

$19 - $24.50/hr

Records Specialist Cleveland, OH | On-Site Daily Tucker Ellis LLP is seeking a Records Specialist ... The ideal candidate will have a legal administrative background, strong attention to detail, and ...

Tucker Ellis LLP

Records Specialist

Cleveland, OH · On-site

$19 - $24.50/hr

Records Specialist Cleveland, OH | On-Site Daily Tucker Ellis LLP is seeking a Records Specialist ... The ideal candidate will have a legal administrative background, strong attention to detail, and ...

Robert Half

Legal Secretary

San Francisco, CA · On-site

$110K - $120K/yr

... and legal records so files remain organized, current, and readily accessible. • Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced ...

SourcePro Search

Legal Practice Manager

New York, NY · On-site

Maintain legal records, organize files, draft correspondence, and handle communications. Transactional & Due Diligence Support * Support due diligence and execution for real estate and corporate ...

Boohoff Law P.A.

Bilingual Legal Assistant

Seattle, WA · On-site

$24 - $28/hr

Request and manage medical and legal records. * Gather important case details directly from clients. * Verify insurance policy coverage and details. * Prepare, send, and receive legal documents and ...

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How much do legal records jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for legal records in the United States is $22.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is the difference between Legal Records vs Paralegal?

AspectLegal RecordsParalegal
Required CredentialsTypically no formal certification, but knowledge of legal documentationOften requires a paralegal certificate or associate degree in paralegal studies
Work EnvironmentLegal offices, courts, law firms, government agenciesLaw firms, corporate legal departments, government agencies
Employer & Industry UsageUsed mainly for managing legal documents and case filesSupports attorneys by preparing legal documents, research, and case management

Legal Records primarily focus on managing and maintaining legal documents and case files, often without formal certification. Paralegals, on the other hand, perform a broader range of legal support tasks, usually requiring certification or training. Both roles operate within legal environments and support attorneys, but their responsibilities and credentials differ.

What are legal records?

Legal records are official documents that pertain to legal matters, such as court cases, contracts, property deeds, wills, and other records maintained by legal institutions. They serve as evidence of legal agreements, proceedings, or obligations and are essential for ensuring transparency, accountability, and compliance with the law. Legal records can be physical or digital and are typically managed by law firms, courts, government agencies, or corporate legal departments. Proper handling and storage of legal records are crucial for maintaining confidentiality and meeting legal retention requirements.

What are the key skills and qualifications needed to thrive as a Legal Records Specialist, and why are they important?

To thrive as a Legal Records Specialist, you need strong organizational skills, attention to detail, and a solid understanding of legal documentation, often supported by a degree or coursework in legal studies or records management. Familiarity with legal records management systems, document imaging software, and sometimes certification like ARMA's Information Governance Professional (IGP) is typically required. Excellent communication, discretion, and the ability to manage confidential information are standout soft skills. These abilities ensure accurate record-keeping, legal compliance, and efficient retrieval of vital documents for legal teams.

What are some typical challenges faced by professionals working in legal records management, and how can they be addressed?

Professionals in legal records management often encounter challenges such as handling large volumes of sensitive documents, ensuring compliance with strict confidentiality regulations, and maintaining accurate records for long retention periods. Staying organized and adopting reliable digital records management systems can help streamline workflows and mitigate these challenges. Regular training on data privacy laws and close collaboration with legal teams are also key to maintaining compliance and accuracy in this role.
More about Legal Records jobs
What cities are hiring for Legal Records jobs? Cities with the most Legal Records job openings:
What are the most commonly searched types of Legal Records jobs? The most popular types of Legal Records jobs are:
What states have the most Legal Records jobs? States with the most job openings for Legal Records jobs include:
Legal Records jobs near you
Infographic showing various Legal Records job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 3% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,836 per year, or $22 per hour.
Administrative Assistant - Legal and Compliance

Administrative Assistant - Legal and Compliance

Staffingine LLC

San Jose, CA • On-site

Contractor

Posted 21 days ago

Job description

Job Title: Administrative Assistant - Legal and Compliance
Job Location: San Jose, CA
Job Type: Contract

Job Description:

  • Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week)
  • Digitally distribute mail to the appropriate team members or systems
  • Maintain secure handling and storage of sensitive or confidential materials
  • Review incoming legal emails and upload digital files to our legal order management tool
  • Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry:
  • Enter and update case information in our litigation management system
  • Assist with organizing and maintaining accurate legal records
  • Generate and distribute basic reports as needed
  • Prepare, edit, and organize legal or business documents
  • Help with ad hoc legal requests