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Legal Records Assistant Jobs (NOW HIRING)

LUMA

Legal Technical Records Specialist

Boise, ID · On-site

$31.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

State of Idaho Opportunity Legal Technical Records Specialist - Admin Office Full-time (40 hours ... Enter, retrieve, and verify data in our Case Management System; * Assist with the implementation of ...

Phenom People

Patient Records Asst

Saint Louis, MO · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Patient Records Assistant Join the Pre-Admission Center on our flagship academic campus. We are ... Comprehensive medical, dental, vison, life insurance, and legal services available first day of the ...

3i People, Inc.

Legal Assistant

Orlando, FL · On-site

Experience with legal records or document management systems such as NetDocuments, FileTrail ... iManage, or similar platforms is highly preferred. We''''re looking for candidates who have: Ø ...

Reqroute, Inc

Be Seen First

Legal Assistant

Tallahassee, FL · On-site

$25 - $30/hr

Legal Assistant (Paralegal/Legal Secretary) - Tallahassee, FL | Onsite Position Details * Job Title ... Maintain attorney calendars, case files, and legal records. * Coordinate with court reporters and ...

Pernini Legal

Records Management Specialist

Atlanta, GA · On-site

... legal teams, and administrative staff * Support physical file transfers related to client matter movement * Review, organize, index, and document physical records according to firm standards * Assist ...

Pernini Legal

Records Management Specialist

Detroit, MI · On-site

... legal teams, and administrative staff * Support physical file transfers related to client matter movement * Review, organize, index, and document physical records according to firm standards * Assist ...

Robert Half

Legal Assistant

Philadelphia, PA · On-site

$19.79 - $22.91/hr

Maintain accurate legal records and monitor important dates to support compliance with court and ... Prior experience working as a Legal Assistant in a law firm or legal department environment.

New

Nelson Mullins

Senior Records Assistant

Orlando, FL · On-site

Senior Records Assistant Nelson Mullins, an AM Law 100 firm, is seeking a Senior Records Assistant ... legal operations. A willingness to contribute beyond day-to-day tasks and support broader IG ...

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Legal Records Assistant information

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How much do legal records assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for legal records assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a legal records assistant?

Legal Records Assistants are administrative professionals who manage, organize, and maintain legal documents and records for law firms, courts, government agencies, or corporate legal departments. Their duties often include filing, retrieving, and archiving legal documents, ensuring records are accurate and up-to-date, and complying with confidentiality and legal regulations. They support legal teams by making sure information is easily accessible and properly maintained, which is essential for case preparation and compliance. Attention to detail and knowledge of legal terminology are important skills for this role.

What are some common challenges legal records assistants face when managing confidential documents?

Legal Records Assistants frequently deal with highly sensitive and confidential information, which requires strict attention to detail and adherence to legal protocols. One common challenge is ensuring that documents are accurately filed, easily retrievable, and securely stored to prevent unauthorized access. Additionally, managing large volumes of paperwork and keeping up with evolving digital record-keeping systems can be demanding. Effective time management and strong organizational skills are essential to meet deadlines and support the legal team efficiently.

What are the key skills and qualifications needed to thrive as a legal records assistant, and why are they important?

To thrive as a Legal Records Assistant, you need strong organizational skills, attention to detail, and familiarity with legal terminology, often supported by a high school diploma or associate degree. Experience with document management systems, records databases, and proficiency in office software like Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you manage sensitive information and prioritize tasks efficiently. These skills are essential to maintain accurate legal records, ensure compliance, and support effective legal operations.

What is the difference between Legal Records Assistant vs Legal Secretary?

AspectLegal Records AssistantLegal Secretary
CredentialsHigh school diploma; some roles may require paralegal certificationHigh school diploma; often requires legal secretary certification or training
Work EnvironmentLaw firms, courts, legal departments; primarily administrativeLaw firms, corporate legal departments; administrative and clerical tasks
Job FocusManaging legal records, filing, document organizationScheduling, correspondence, document preparation
Common UsageLegal record management, document filingLegal administrative support, client communication

Legal Records Assistants primarily focus on managing and organizing legal documents and records, ensuring accuracy and accessibility. Legal Secretaries handle broader administrative tasks, including scheduling and correspondence. While both roles support legal operations, their core responsibilities differ, with Records Assistants specializing in document management and Secretaries providing comprehensive administrative support.

What cities are hiring for Legal Records Assistant jobs?

Cities with the most Legal Records Assistant job openings:

What are the most commonly searched types of Legal Records jobs?

The most popular types of Legal Records jobs are:

What states have the most Legal Records Assistant jobs?

States with the most job openings for Legal Records Assistant jobs include:

Legal Records Assistant jobs near you

Legal Technical Records Specialist

LUMA

Boise, ID • On-site

$31.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

State of Idaho Opportunity
Legal Technical Records Specialist - Admin Office
Full-time (40 hours) - $65,000 annually
The Idaho State Public Defender (SPD) provides holistic legal representation meeting the highest ethical and professional standards to protect the rights of people who cannot afford to retain counsel. The SPD is responsible for all indigent defense cases throughout the State of Idaho, including both juveniles and adults.
VISION STATEMENT
A fair and just legal defense system that values the humanity and dignity of all.
SPECIAL NOTIFICATION: This position is a non-classified position and is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission.
POSITION & RESPONSIBILITIES
The Legal Technical Records Specialist provides technical and administrative support within a legal environment to ensure the accuracy, integrity, and compliance of legal records, documentation, and legal billing. This role is responsible for managing case records, interpreting legal information, ensuring adherence to policies and procedures, and providing guidance to staff and external stakeholders. The position requires a strong understanding of the Idaho Court System, preferably Idaho Courts and Criminal Defense; knowledge of legal ethical billing; strong analytical skills; sound judgment; and the ability to work independently in a fast-paced, detail-oriented environment.
This is a non-classified position that reports to the Operations Director or their designee.
Example of Duties
  • Maintain, update, and audit legal records, billing entries, case records, and documentation to ensure completeness and compliance with Agency policies and ethical standards;
  • Interpret and apply relevant laws, regulations, and program requirements to internal processes and external inquiries;
  • Research and analyze information from multiple sources to resolve discrepancies, identify issues, and ensure legal and ethical accuracy;
  • Provide professional correspondence within the agency and with external stakeholders related to agency policies, procedures and respond to complex questions;
  • Prepare, proofread, and process legal correspondence, reports, and case data;
  • Enter, retrieve, and verify data in our Case Management System;
  • Assist with the implementation of procedures to improve record-keeping accuracy;
  • Communicate clearly and professionally with individuals from diverse backgrounds, often in sensitive or stressful situations;
  • Utilize the Internet and personal computer technology, including Microsoft Word, Excel, LexisNexis, and other computer software and online databases;
  • Enter and review data in the Case Management System (CMS) according to CMS guidelines;
  • Maintain confidentiality of client information and adhering to ethical standards; and
  • Other duties as assigned.

MINIMUM QUALIFICATIONS
  • Background or familiarity with legal office workflow, case management systems, or specialized regulatory programs.
  • Experience monitoring and maintaining legal record systems, identifying errors, and ensuring data integrity.
  • Ability to interpret policies.
  • Experience conducting research and analyzing information to resolve problems or discrepancies.
  • Ability to work effectively with diverse individuals in sensitive or high-pressure situations.
  • Ability to compose, edit, and proofread business correspondence.
  • Experience using computerized databases or case-management systems to enter and retrieve information.

Preferred Qualifications
  • Experience using Excel spreadsheets and word-processing software.
  • Experience reviewing legal and financial-related records.
  • Experience handling sensitive or confidential information.
  • Ability to read complex information related to court records and data.
  • A strong understanding of the Idaho court system, preferably criminal defense.

BENEFITS
The State of Idaho offers a comprehensive total compensation package designed to support your health, financial well-being, and work-life balance. Benefits include, but are not limited to:
  • Medical, dental, and vision insurance effective the first day of the month following your hire date
  • Generous paid time off, including vacation and sick leave that begin accruing on your first day of employment and may be used as soon as accrued
  • 11 paid holidays each year
  • Paid parental leave
  • One of the nation's best public retirement systems (PERSI), providing a lifetime retirement benefit once vested
  • Optional retirement savings plans, including two supplemental retirement plans with pre-tax and Roth options, plus a deferred compensation plan
  • Life insurance coverage for employees, spouses, and eligible dependents
  • Short- and long-term disability insurance
  • Flexible Spending Accounts (FSAs) for eligible healthcare and dependent care expenses
  • Employee Assistance Program (EAP) to support your well-being
  • Training and professional development opportunities to help you grow your career
  • Additional employee discounts and wellness perks are available through the State's medical plan
  • Public Service Loan Forgiveness (PSLF) eligibility

LOCATION
Boise, Idaho
HOW TO APPLY
Qualified applicants who would like to apply for this position must submit the following: 1) cover letter, 2) resume, and 3) two references. Application materials should be submitted through the Careers with the State of Idaho website, https://statecareers.idaho.gov/, and not directly to the agency.
For assistance on your application, please contact Mariette Barcinas at Mariette.Barcinas@spd.idaho.gov.
EEO/ADA/VETERAN
The State of Idaho is committed to providing equal employment opportunities and prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibiting discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities; auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact 208-334-2263 (TTY/TTD: 711) or email ada.coordinator@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations. *Benefits may not be applicable for temporary or seasonal positions.
*Applications will be accepted until 11:59 PM on the posting end date.
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About Luma

Sourced by ZipRecruiter

Industry

Arts, entertainment, and recreation

Company size

201 - 500 Employees

Headquarters location

Santa Monica, CA, US

Year founded

2002

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