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How much do invoice specialist jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for invoice specialist in the United States is $22.18, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.72 per hour, depending on experience, location, and employer.

What does an invoice specialist do?

An invoice specialist is responsible for preparing, reviewing, and processing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong attention to detail to verify transaction accuracy and resolve discrepancies. This role supports financial operations and may require knowledge of accounting principles and organizational skills.

What are the key skills and qualifications needed to thrive as an invoice specialist?

To thrive as an Invoice Specialist, you need strong attention to detail, knowledge of accounts payable/receivable, and a background in finance or accounting, often supported by an associate degree or relevant certification. Familiarity with ERP systems like SAP or Oracle, invoicing software, and Microsoft Excel is typically required. Excellent organizational skills, problem-solving abilities, and effective communication set top performers apart in this role. These skills ensure accurate processing, timely payments, and strong vendor relationships, which are critical for maintaining smooth financial operations.

What is the difference between Invoice Specialist vs Accounts Payable Clerk?

AspectInvoice SpecialistAccounts Payable Clerk
CredentialsTypically requires a high school diploma or equivalent; some roles prefer accounting certificationsSimilar credentials; often requires a high school diploma and accounting or finance experience
Work EnvironmentOffice setting, handling invoice processing and billingOffice environment, managing vendor payments and invoice entry
Industry UsageCommon in finance, healthcare, and service industriesWidely used across industries with accounts payable functions
Primary FocusProcessing and verifying invoices for paymentManaging and processing vendor payments and invoice entry

Both roles involve handling invoices and require similar skills and credentials. The Invoice Specialist primarily focuses on verifying and processing invoices, while the Accounts Payable Clerk manages vendor payments and maintains accounts payable records. They often work closely but serve slightly different functions within the finance department.

How does an invoice specialist typically collaborate with other departments to resolve billing discrepancies?

As an Invoice Specialist, you will regularly work with teams such as Accounts Receivable, Sales, and Customer Service to address and resolve billing discrepancies. This often involves reviewing invoices, comparing them with purchase orders or contracts, and communicating directly with internal teams or clients to clarify any inconsistencies. Effective collaboration and clear communication are essential to ensure accurate billing and to maintain positive client relationships. Being proactive and detail-oriented will help you efficiently resolve issues and contribute to the overall financial accuracy of the organization.

How much do invoice specialists make?

Invoice specialists typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Salaries can vary based on certifications, technical skills, and the complexity of the invoicing systems used.

Is invoicing a hard job?

Invoicing as an Invoice Specialist involves attention to detail, accuracy, and familiarity with accounting software. While it can be straightforward, it requires consistency and the ability to handle repetitive tasks efficiently, making it manageable with proper training and experience.
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Invoice Specialist jobs near you
Infographic showing various Invoice Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $46,141 per year, or $22.2 per hour.

Invoice & Billing Specialist

Addison Group

Lake Forest, CA • On-site

$23 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 3 days ago

Job description

Invoice & Billing Specialist
Location: Lake Forest, CA
Schedule: Hybrid Schedule (Mondays & Fridays work from home)
Employment Type: Direct Hire / Permanent
Pay: $23.00-$26.00 per hour
About the Opportunity
A growing technology company is seeking a motivated, detail-oriented Invoice & Billing Specialist to join its Accounting team. This is an excellent opportunity for someone early in their career who enjoys solving problems, collaborating across departments, and building a strong foundation in accounting and billing.
This position focuses on reviewing invoices, identifying and resolving discrepancies, and ensuring customer invoices are processed accurately and on time. The ideal candidate is patient, organized, and comfortable following up with multiple internal teams to gather information and resolve billing issues.
Responsibilities
  • Review, prepare, and process customer invoices for products, services, installations, and subscription renewals.
  • Compile invoices with supporting documentation for customer submission.
  • Submit invoices through customer portals and via email when applicable.
  • Maintain billing records, invoice trackers, and shared documentation.
  • Monitor and manage the billing inbox.
  • Apply customer prepayments and ensure accurate invoice balances.
  • Respond to customer requests for invoice copies and billing inquiries.
  • Investigate and resolve invoice discrepancies by collaborating with internal departments.
  • Resubmit corrected invoices as needed.
  • Support billing audits and maintain organized invoice archives.
  • Assist with additional invoicing and accounting projects as assigned.
  • Identify opportunities to improve billing processes and efficiency.
  • Cross-train on other accounting functions as needed.

Qualifications
  • Associate's degree (AA) in Accounting, Business, or a related field, or currently working toward a degree.
  • Bachelor's degree in Accounting or Finance is a plus.
  • Previous billing, invoicing, accounting, or administrative experience is preferred but not required.
  • Understanding of basic accounting principles and GAAP is a plus.
  • Strong Microsoft Office skills, particularly Excel.
  • Excellent attention to detail and organizational skills.
  • Strong written and verbal communication skills.
  • Comfortable learning new software and navigating billing portals.
  • A bility to work collaboratively with multiple departments to resolve issues.
  • Positive attitude with a willingness to learn and grow.

Benefits
  • Attractive Total Compensation Package
  • Flexible hybrid work schedule
  • Comprehensive healthcare benefits including medical, dental, and vision coverage; Life/ADD/LTD insurance; FSA/HSA options.
  • 401(k) Plan with Employer Match
  • Generous Paid Time Off (PTO) policy
  • Observance of 11 paid company holidays

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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