Invoice Processing Jobs in Chicago, IL (NOW HIRING)

Pay: $34-36/hr

Benefits

•     Medical, Dental, and Vision Insurance

•     Short-Term and Long-Term Disability Insurance

•     2x Life and AD&D Insurance (Company Paid)

•     Optional Additional Life Insurance

•     401(k) Match and Pension

•     Paid Time Off (PTO)

•     Parental Leave

Payroll Administrator/Staff Accountant

Department: Accountant

FLSA Status: Exempt

Reports To: Accounting Manager

Location: Corporate

Work Arrangement: Hybrid - 3 days per week in office

Position Summary

This role is anchored in payroll processing: running biweekly U.S. payroll end to end in ADP Workforce Now for a union and shift-premium workforce, with full ownership of the payroll checklist from time close through funding. Beyond payroll, the Staff Accountant supports month-end close through journal entries and account reconciliations in SAP, and serves as backup for Accounts Payable, including OCR invoice processing and vendor payment execution when coverage is needed. Hands-on ADP Workforce Now experience is required for this role. This is a hybrid position, with three days per week in the office.

Essential Duties and Responsibilities

Payroll Processing — Biweekly | ADP Workforce Now

•     Run biweekly payroll for approximately 200 U.S. employees across five sites, plus remote and sales employees, using ADP Workforce Now as the system of record.

•     Own the full payroll checklist: time close, pre-process audit, preview, finalize, and funding, following documented steps at each stage.

•     Apply OT and double-time rules, holiday/weekend premiums, shift differentials, and call-in/reporting pay as applicable to a union and shift-premium environment.

•     Validate payroll outcomes using ADP registers, time exception reports, and earnings code reporting before finalizing each cycle.

•     Manage exceptions and corrections, including retro pay, off-cycle checks, termination payments, garnishments, and one-time earnings/deductions.

•     Support quarter-end and year-end payroll activities, including W-2 balancing support and reconciliation.

•     Track and help resolve payroll tax notices in partnership with ADP.

•     Prepare and validate payroll reporting and respond to information requests from HR and operations.

•     Experience processing Union 401(k) and FSA benefit files into third-party platforms is a nice to have.

Accounting — SAP | Month-End Close Support

•     Prepare and post journal entries in SAP with appropriate supporting documentation and review trail.

•     Independently reconcile assigned accounts (accrued liabilities, prepaid/expense accruals) and clearly explain reconciling items: what they are, why they exist, and when they'll clear.

•     Support month-end and year-end close activities, including tie-outs, variance explanations, roll-forwards, and audit schedule support.

•     Build and maintain standard recurring entries with clear logic, consistent timing, proper reversals, and control documentation.

•     Process weekly freight invoices.

Accounts Payable Backup — SAP + OCR (Nice to Have)

Listed as nice to have, since this is teachable: covers invoice processing and vendor payments roughly twice weekly as backup.

•     Step in to process AP when needed.

•     Validate invoices, including 3-way match where applicable (PO/receiver/invoice or cost center approval workflow).

•     Process invoices through the OCR workflow (or MIRO), including coding, exception handling, and duplicate detection.

•     Generate payment proposals and issue vendor payments twice weekly as backup.

•     Confirm approvals before release and ensure proper remittance communication.

General — Must Have

•     Able to work independently with minimal day-to-day oversight.

•     Strong Excel skills: Pivot Tables, XLOOKUP, SUMIFS.

•     Handles sensitive payroll and employee information with discretion.

•     Coordinates across HR, Plant Operations, and Payroll/Accounting to resolve time, pay, and general accounting issues.

Required Qualifications

•     Bachelor's degree in Accounting, Finance, or a related field.

•     3–5+ years of relevant accounting experience with direct, hands-on responsibility for U.S. payroll processing.

•     Hands-on experience running payroll in ADP Workforce Now is required; ADP Comprehensive or a comparable full-service ADP model is a plus.

•     Experience using SAP for general ledger postings, journal entries, and account reconciliations; AP exposure preferred.

•     Experience in a union and shift-premium environment; manufacturing experience preferred.

•     Strong Excel skills, including PivotTables, XLOOKUP, and SUMIFS, with the ability to analyze payroll and AP exports.

•     Strong controls mindset, confidentiality, attention to detail, and commitment to accurate, well-supported work.

Core Competencies

•     Payroll processing accuracy and control discipline in ADP Workforce Now

•     Month-end close readiness and audit-ready documentation

•     Confidential handling of employee and payroll information

•     Clear communication with HR, operations, ADP, and accounting stakeholders

•     Ability to manage recurring payroll and close deadlines while providing backup coverage across accounting processes

•     Balance sheet reconciliations

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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