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Intellectual Property Legal Secretary Jobs (NOW HIRING)

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Intellectual Property Legal Assistant

Brookfield, WI · Remote

Intellectual Property Legal Assistant Location: Brookfield, WI / Madison, WI / Minneapolis, MN Job Type: Full-Time We are seeking an experienced Intellectual Property Legal Assistant / Paralegal to ...

ÖBB

Legal Secretary, Intellectual Property

Dallas, TX · On-site

$43K - $59K/yr

... Legal Secretary for our Intellectual Property department. Under general supervision from the Office Administrator, the Legal Secretary provides full administrative and document processing support to ...

Sullivan & Worcester LLP

Floater Legal Secretary

Boston, MA · On-site

$47K - $65K/yr

... intellectual property, tax, real estate and REITs, private equity and venture capital, bankruptcy ... The Floater Legal Secretary provides interim coverage for legal secretaries to provide continual ...

Sullivan & Worcester LLP

Floater Legal Secretary

Boston, MA

$47K - $65K/yr

... intellectual property, tax, real estate and REITs, private equity and venture capital, bankruptcy ... The Floater Legal Secretary provides interim coverage for legal secretaries to provide continual ...

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Intellectual Property Legal Secretary information

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$27.5K

$53.3K

$85K

How much do intellectual property legal secretary jobs pay per year?

As of Aug 16, 2026, the average yearly pay for intellectual property legal secretary in the United States is $53,278.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,000.00 and $60,000.00 per year, depending on experience, location, and employer.

What does an intellectual property legal secretary do?

An Intellectual Property (IP) Legal Secretary provides administrative and clerical support to attorneys and legal teams specializing in intellectual property law, including patents, trademarks, and copyrights. Their duties typically include preparing legal documents, managing case files, docketing deadlines, corresponding with clients and government agencies, and assisting with filings to the United States Patent and Trademark Office (USPTO) or other regulatory bodies. They must be highly organized, detail-oriented, and familiar with legal terminology and procedures specific to intellectual property law.

What is the difference between Intellectual Property Legal Secretary vs Paralegal?

AspectIntellectual Property Legal SecretaryParalegal
CredentialsHigh school diploma or associate degree; familiarity with legal terminologyBachelor's degree or paralegal certification
Work EnvironmentLaw firms, corporate legal departments specializing in IPLaw firms, corporate legal teams, government agencies
ResponsibilitiesManaging schedules, preparing legal documents, filing patents/IP paperworkLegal research, drafting documents, case management in IP law

While both roles support legal teams in intellectual property law, an Intellectual Property Legal Secretary primarily handles administrative tasks and document management, whereas a Paralegal performs more substantive legal research and case preparation. The secretary role focuses on clerical support within IP law environments, often requiring familiarity with patent and trademark procedures, but generally involves less legal analysis than a paralegal.

What are the key skills and qualifications needed to thrive as an intellectual property legal secretary, and why are they important?

To thrive as an Intellectual Property Legal Secretary, you need strong organizational skills, attention to detail, and knowledge of legal terminology and procedures, often supported by a legal secretarial certificate or related experience. Familiarity with IP management software, electronic filing systems (like USPTO’s EFS-Web or WIPO’s ePCT), and Microsoft Office Suite is typically required. Excellent written communication, discretion, and the ability to manage multiple deadlines are crucial soft skills. These competencies ensure accurate document preparation, efficient case management, and effective support to attorneys in a highly specialized legal environment.

What are some typical daily responsibilities for an intellectual property legal secretary?

As an Intellectual Property Legal Secretary, your daily tasks often involve preparing and filing legal documents related to patents, trademarks, and copyrights, managing attorneys' calendars and deadlines, and coordinating communication with clients, government agencies, and international associates. You'll also be responsible for maintaining detailed records of intellectual property filings and ensuring compliance with various jurisdictional requirements. Collaboration with attorneys, paralegals, and other support staff is common, as is the need for strong organizational skills to handle multiple cases and deadlines simultaneously.
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Intellectual Property Legal Secretary jobs near you
Infographic showing various Intellectual Property Legal Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $53,278 per year, or $25.6 per hour.

Legal Secretary / Legal Assistant - Intellectual Property Litigation

Recruitify

San Diego, CA • Hybrid

$85K - $110K/yr

Full-time

Posted 25 days ago

Job description

Job Title: Legal Secretary / Legal Assistant – Intellectual Property Litigation
Employment Type: Full-Time
Work Model: Hybrid (Downtown San Diego)
Base Salary: $85,000–$110,000+ (depending on experience)
About the Role

We are hiring an experienced Litigation Legal Secretary / Legal Assistant to support a busy Intellectual Property Litigation practice at a well-respected California law firm.

This is a litigation-first role. While the team focuses on Intellectual Property Litigation, the firm is primarily looking for someone with strong federal litigation experience. Intellectual Property can be taught. Federal litigation cannot.

You'll support attorneys handling sophisticated, high-stakes litigation in federal court, working closely with a collaborative team on complex matters from inception through trial.

If your experience is primarily patent prosecution, patent support, or transactional work, this is not the right fit.

Must-Have Experience

You must have:

  • Heavy federal litigation experience within a law firm
  • Extensive U.S. District Court e-filing experience
  • Litigation Legal Secretary or Litigation Legal Assistant experience
  • Experience managing attorney calendars and litigation deadlines
  • Strong document preparation, proofreading, and formatting skills
Preferred Background

Ideal

  • Intellectual Property Litigation

Strong Alternative Backgrounds

  • Commercial Litigation
  • Business Litigation

Less Preferred

  • General Civil Litigation without significant federal court experience
What You Will Do
  • Prepare, proofread, and format pleadings, motions, discovery, subpoenas, correspondence, and other litigation documents
  • Handle extensive U.S. District Court e-filings
  • Manage attorney calendars and track litigation deadlines
  • Coordinate hearings, depositions, mediations, arbitrations, and trial preparation
  • Communicate with clients, courts, opposing counsel, and vendors
  • Support complex litigation matters, including JCCP proceedings when applicable
  • Assist with International Trade Commission (ITC) matters as needed
  • Work closely with attorneys, paralegals, and administrative staff to keep matters moving efficiently
Why This Role Makes Sense
  • Retirement replacement with a stable, long-term opportunity
  • Join a highly respected California law firm
  • Work on sophisticated federal litigation matters
  • Collaborative litigation team with experienced attorneys
  • Competitive compensation and bonus potential
  • Hybrid work schedule in Downtown San Diego
  • Strong long-term career growth
How to Apply

Apply here or email: Marcus@RecruitifyUSA.com

Subject line:

Legal Secretary / Legal Assistant – Intellectual Property Litigation

Please include:

  • Resume