ZipRecruiter

Log In

1

Intake Specialist Receptionist Jobs (NOW HIRING)

6/19/2026

Receptionist & Client Intake Specialist

Austin, TX · On-site

$14.75 - $19.75/hr

Receptionist & Client Intake Specialist The Receptionist & Client Intake Specialist is the first point of contact for Hailey Petty Law Firm -- both in person and on the phone. This role owns the ...

Dahl Consulting

Intake Specialist-Temporary

Osseo, MN · On-site

$20 - $21/hr

Intake Specialist-Temporary Location : Maple Grove, Alexandria, Roseville, Waite Park, or Long ... Prior experience in a receptionist, front desk, customer service, or administrative support role

Douglass & Runger

Intake Specialist

Arlington, TN · On-site

$19 - $22/hr

Intake Specialist Seeking Intake Specialist who loves helping people! If you are interested in ... Fielding phone calls from potential new clients triaged directly from the Receptionist. * Running ...

next page

Showing results 1-20

All JobsIntake Specialist Receptionist Jobs

Intake Specialist Receptionist information

See salary details

$12

$20

$31

How much do intake specialist receptionist jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for intake specialist receptionist in the United States is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

What are the main challenges an intake specialist receptionist may face when handling high call volumes and walk-in clients simultaneously?

One of the primary challenges in this role is effectively managing multiple tasks at once, especially during peak hours when both phone lines and the reception area are busy. Prioritizing urgent inquiries while maintaining a welcoming demeanor for walk-in clients requires strong organizational and interpersonal skills. Successful Intake Specialist Receptionists often rely on efficient time management, clear communication, and familiarity with the organization's intake procedures to ensure each client receives prompt and accurate assistance. Adapting quickly to shifting priorities and remaining calm under pressure are essential for maintaining a smooth workflow.

What is the difference between Intake Specialist Receptionist vs Medical Secretary?

AspectIntake Specialist ReceptionistMedical Secretary
CredentialsHigh school diploma; some roles may require certification in medical office proceduresHigh school diploma; medical office certification often preferred
Work EnvironmentFront desk of clinics, hospitals, or healthcare officesMedical offices, hospitals, clinics, administrative areas
Employer & IndustryHealthcare providers, clinics, hospitalsMedical practices, hospitals, healthcare organizations
Primary ResponsibilitiesGreeting patients, collecting initial information, scheduling appointmentsManaging correspondence, scheduling, billing, and administrative tasks

While both roles involve front-office duties in healthcare settings, the Intake Specialist Receptionist primarily focuses on patient intake and scheduling, whereas the Medical Secretary handles broader administrative tasks like correspondence and billing. The roles often overlap but serve distinct functions within healthcare facilities.

What is an intake specialist receptionist?

An Intake Specialist Receptionist is a professional who serves as the first point of contact for clients or patients in settings such as healthcare facilities, legal offices, or social service organizations. Their primary responsibilities include greeting visitors, gathering initial information, completing forms, and directing individuals to appropriate staff members. They play a crucial role in ensuring a smooth intake process, maintaining records, and providing excellent customer service. Strong communication and organizational skills are essential for this role.

How do you become an intake specialist receptionist?

To become an intake specialist receptionist, candidates typically need a high school diploma or equivalent and strong communication and organizational skills. Relevant experience in customer service or administrative roles can be beneficial, and familiarity with office software like Microsoft Office is often required. Some positions may also require knowledge of specific healthcare or legal intake procedures.

What are the key skills and qualifications needed to thrive as an intake specialist receptionist?

To thrive as an Intake Specialist Receptionist, you need strong administrative skills, attention to detail, and experience with client intake processes, typically supported by a high school diploma or equivalent. Familiarity with office management software, electronic databases, and scheduling systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask make someone stand out in this role. These skills ensure efficient client onboarding, accurate information handling, and a welcoming first impression for clients and visitors.
More about Intake Specialist Receptionist jobs
What are the most commonly searched types of Intake Specialist Receptionist jobs? The most popular types of Intake Specialist Receptionist jobs are:
What job categories do people searching Intake Specialist Receptionist jobs look for? The top searched job categories for Intake Specialist Receptionist jobs are:
Intake Specialist Receptionist jobs near you
Infographic showing various Intake Specialist Receptionist job openings in the United States as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, and 3% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $43,288 per year, or $20.8 per hour.

Intake Specialist/Receptionist

Law Office of Bryan Fagan

Rockwall, TX • On-site

$16.50 - $22/hr

Other

Medical, Dental, Vision, Life, Retirement

Re-posted 13 days ago

Job description

Intake Specialist/Receptionist
Department: Intake
Employment Type: Full Time
Location: Rockwall
Reporting To: Mollie Levar
Description
The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters. We have (11) offices in Texas: (2) offices in Houston (Corporate and River Oaks,) and (1) office in Atascocita, Humble, Kingwood, The Woodlands, Austin, Dallas, San Antonio, Fort Worth, and Humble.
Are you organized with a good work ethic, and self-disciplined? If so, we would love for you to join our growing team of Intake Specialist/Receptionist.We are seeking an experienced and motivated individual to join our firm as an Intake Specialist/Receptionist. As part of our intake team, you are the first point of contact for most new clients, gathering case information and coordinating their entry into our system. You accurately document the clients' case details, qualify the lead before placing them in our scheduling system and directing them to the appropriate consultation process. You must have strong communication skills, experience with accurate data entry, and the desire to learn common legal terminology.
Bring your reliable and upbeat personality to our firm!
Key Responsibilities
Responsibilities:
  • Meet daily call quota to qualify potential new clients.
  • Build rapport with callers via email, phone or in-person.
  • Gather data from inquiries to qualify potential new clients.
  • Prepare necessary reports.
  • Scan documents
  • Prepare documents
  • Handle high volume incoming and outgoing calls
  • Follow script to gather information from callers
  • Enter information into an online system
  • Front desk reception responsibilities required.
  • Gather reports at the end of the shift
Skills, Knowledge and Expertise
  • 2+ years of experience as a intake coordinator, high volume receptionist or customer service representative or office support role.
  • Prior experience handling high volume call most preferred.
  • Proven computer skills for look up and data entry.
  • Have the ability to learn new technology and databases.
  • Must have a track record of reliability and on time service.
  • Have strong verbal, written, or in-person communication skills.
  • Must be highly organized and be able to prioritize tasks.
  • Bilingual in Spanish mostly preferred
Benefits
  • 401K - with matching up to 5%!
  • Medical Insurance
  • Dental insurance
  • Health insurance
  • Vision insurance
  • Life Insurance
  • Long & Short Term Disability Insurance

Equal Opportunity Statement:
We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.

Apply