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Intake Specialist Receptionist Jobs (NOW HIRING)

Dahl Consulting

Intake Specialist-Temporary

Osseo, MN · On-site

$20 - $21/hr

Intake Specialist-Temporary Location : Maple Grove, Alexandria, Roseville, Waite Park, or Long ... Prior experience in a receptionist, front desk, customer service, or administrative support role

New

Douglass & Runger

Intake Specialist

Arlington, TN · On-site

$19 - $22/hr

Intake Specialist Seeking Intake Specialist who loves helping people! If you are interested in ... Fielding phone calls from potential new clients triaged directly from the Receptionist. * Running ...

Douglass & Runger

Intake Specialist

Bartlett, TN · On-site

$19 - $22/hr

Seeking Intake Specialist who loves helping people! If you are interested in applying for this ... Receptionist. - Running conflict checks on potential new clients to ensure our Firm is not ...

Levin Papantonio

Intake Specialist

Pensacola, FL · On-site

$16.75 - $22.50/hr

Intake Specialist This is an entry level position, prior legal experience is not required. Our ... This role requires the ability to learn and perform Receptionist duties to provide coverage during ...

Levin Papantonio

Intake Specialist

Pensacola, FL · On-site

$15/hr

Intake Specialists are the first voice a potential client hears when entering the legal process ... This role requires the ability to learn and perform Receptionist duties to provide coverage during ...

LP External Career Page

Intake Specialist

Pensacola, FL · On-site

$15/hr

Intake Specialists are the first voice a potential client hears when entering the legal process ... This role requires the ability to learn and perform Receptionist duties to provide coverage during ...

The Bruning Law Firm LLC

Intake Specialist

Saint Louis, MO · On-site

$17.50 - $22.50/hr

As an Intake Specialist, you will be the first point of contact for potential clients, playing a ... Additionally, you will serve as a backup receptionist, ensuring that all calls and visitors are ...

Lores Law PLLC

Be Seen First

Receptionist/Intake Specialist

Miami, FL · On-site

$15 - $20/hr

The Receptionist & Intake Specialist is the face and voice of Lores Law and LoTax. This individual is responsible for creating an exceptional first impression with every client and prospect, managing ...

Lores Law PLLC

Be Seen First

Receptionist/Intake Specialist

Miami, FL · On-site

$15 - $20/hr

The Receptionist & Intake Specialist is the face and voice of Lores Law and LoTax. This individual is responsible for creating an exceptional first impression with every client and prospect, managing ...

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Intake Specialist Receptionist information

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How much do intake specialist receptionist jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for intake specialist receptionist in the United States is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

What are the main challenges an intake specialist receptionist may face when handling high call volumes and walk-in clients simultaneously?

One of the primary challenges in this role is effectively managing multiple tasks at once, especially during peak hours when both phone lines and the reception area are busy. Prioritizing urgent inquiries while maintaining a welcoming demeanor for walk-in clients requires strong organizational and interpersonal skills. Successful Intake Specialist Receptionists often rely on efficient time management, clear communication, and familiarity with the organization's intake procedures to ensure each client receives prompt and accurate assistance. Adapting quickly to shifting priorities and remaining calm under pressure are essential for maintaining a smooth workflow.

What is the difference between Intake Specialist Receptionist vs Medical Secretary?

AspectIntake Specialist ReceptionistMedical Secretary
CredentialsHigh school diploma; some roles may require certification in medical office proceduresHigh school diploma; medical office certification often preferred
Work EnvironmentFront desk of clinics, hospitals, or healthcare officesMedical offices, hospitals, clinics, administrative areas
Employer & IndustryHealthcare providers, clinics, hospitalsMedical practices, hospitals, healthcare organizations
Primary ResponsibilitiesGreeting patients, collecting initial information, scheduling appointmentsManaging correspondence, scheduling, billing, and administrative tasks

While both roles involve front-office duties in healthcare settings, the Intake Specialist Receptionist primarily focuses on patient intake and scheduling, whereas the Medical Secretary handles broader administrative tasks like correspondence and billing. The roles often overlap but serve distinct functions within healthcare facilities.

What is an intake specialist receptionist?

An Intake Specialist Receptionist is a professional who serves as the first point of contact for clients or patients in settings such as healthcare facilities, legal offices, or social service organizations. Their primary responsibilities include greeting visitors, gathering initial information, completing forms, and directing individuals to appropriate staff members. They play a crucial role in ensuring a smooth intake process, maintaining records, and providing excellent customer service. Strong communication and organizational skills are essential for this role.

How do you become an intake specialist receptionist?

To become an intake specialist receptionist, candidates typically need a high school diploma or equivalent and strong communication and organizational skills. Relevant experience in customer service or administrative roles can be beneficial, and familiarity with office software like Microsoft Office is often required. Some positions may also require knowledge of specific healthcare or legal intake procedures.

What are the key skills and qualifications needed to thrive as an intake specialist receptionist?

To thrive as an Intake Specialist Receptionist, you need strong administrative skills, attention to detail, and experience with client intake processes, typically supported by a high school diploma or equivalent. Familiarity with office management software, electronic databases, and scheduling systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask make someone stand out in this role. These skills ensure efficient client onboarding, accurate information handling, and a welcoming first impression for clients and visitors.
More about Intake Specialist Receptionist jobs
What are the most commonly searched types of Intake Specialist Receptionist jobs? The most popular types of Intake Specialist Receptionist jobs are:
What job categories do people searching Intake Specialist Receptionist jobs look for? The top searched job categories for Intake Specialist Receptionist jobs are:
Intake Specialist Receptionist jobs near you
Infographic showing various Intake Specialist Receptionist job openings in the United States as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, and 3% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $43,288 per year, or $20.8 per hour.

Intake Specialist-Temporary

Dahl Consulting

Osseo, MN • On-site

$20 - $21/hr

Other

Posted 3 days ago

New

Job description

Job Description
Title: Intake Specialist-Temporary
Location: Maple Grove, Alexandria, Roseville, Waite Park, or Long Prairie, MN
Job Type: Contract (3 Months)
Compensation: $20 - $21/hr
Industry: Insurance
Hours: 37.5 hours per week in September and 50 hours per week once October starts
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About the Role
On behalf of our client, a well-established insurance services organization, we are seeking a Temporary Phone Intake Specialist / Receptionist to serve as the first point of contact for members and prospects. In this front-line role, you'll be the welcoming voice and face of the office-answering calls, greeting visitors, and gathering the information needed to route inquiries to the right team. This is an excellent opportunity for a personable, detail-oriented professional who thrives in a fast-paced, customer-focused environment and takes pride in delivering a positive first impression. Job Description
As a member of the phone intake team, you'll manage incoming communications and ensure members and prospects are directed to the appropriate department in a friendly, efficient, and confidential manner. Your day-to-day responsibilities will include:
  • Working with members and prospects in person, over the phone, and through email to identify their needs and transfer them to the appropriate team or team member
  • Greeting members and prospects and, when applicable, verifying PHI and other pertinent information before notifying the appropriate team or team member of their arrival
  • Ensuring full customer satisfaction while maintaining a friendly, helpful demeanor
  • Posting and updating door signage for office holiday closings, agency meetings, and similar events
  • Maintaining a clean and orderly reception area
  • Keeping a log of any maintenance services performed in the office
  • Handling postal mail based on the needs of the office location
  • Recording customer interactions and data by documenting notes appropriately
  • Scheduling appointments for members
  • Updating the database with returned or undeliverable mail
  • Ensuring confidentiality and controlling access to sensitive information at all times
The company reserves the right to add or change duties at any time. Qualifications
Required Qualifications:
  • High school diploma or equivalent
  • Prior experience in a receptionist, front desk, customer service, or administrative support role
  • Strong verbal and written communication skills with a professional, courteous phone manner
  • Ability to handle confidential and sensitive information with discretion, including PHI
  • Proficiency with basic office technology, including multi-line phone systems, email, and database entry
  • Strong organizational skills and attention to detail
  • Ability to multitask and remain composed in a busy environment
Preferred Qualifications:
  • Experience in an insurance, healthcare, or professional services office
  • Familiarity with handling PHI and general HIPAA confidentiality standards
  • Experience scheduling appointments and managing customer records in a CRM or database
  • Bilingual abilities a plus
Benefits
Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family's needs. For details, please review the DAHL Benefits Summary: https://www.dahlconsulting.com/benefits-w2fta/. How to Apply
Take the first step on your new career path!To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with next steps! Equal Opportunity Statement
As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!
Dahl Consulting is proud to offer a comprehensive benefits package to eligible contract employees that will allow you to choose the best coverage to meet your family's needs. For details, please review our Benefits Summary: www.dahlconsulting.com/benefits-w2fta.
Dahl Consulting is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other applicable legally protected characteristics.
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