Implant Manager Jobs (NOW HIRING)

Job Requirements
I. General Summary
Establishes and maintains acceptable inventory levels of owned and consigned implants and arranges for loaner implants and instruments when indicated by patient care requirements according to standard departmental inventory management practices to meet the needs of the surgical patient. Follows departmental business practices by securing inventory, replenishing owned and consignment inventory through the supply chain cycle, matching implant usage with patient charge forms and reorder requisitions and confirming that patient billing has occurred. Works with the clinical service providers and reviews the surgical schedule in advance to anticipate the need for implants and loaned instruments. Participates with all related staff education needs specific to implant identification associated with case type, use, documentation and reconciliation. Receives and identifies loaned instruments and implants, and accounts for their usage, charging, documentation and ensures vendor payment according to the departmental "bill only" practice. Follows UMMC policy for the introduction of new products. This position works collaboratively with the patient care managers, clinical services coordinators, and makes recommendations to the Director and Vice President for Perioperative & Procedural Care Services concerning stocking, handling, cost and billing of implants.
II. Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
1. Coordinates implant management activities within Perioperative Services and Central Sterile Processing:
a) Reviews stock levels in the implant room to ensure stock availability.
b) Items are reviewed daily by visual walk through.
c) Assists and educates OR staff with developing and maintaining appropriate inventory, documentation, charge, and asset control systems.
d) Charge capture report is reviewed daily to assist on replenishing stock.
e) Inventory items are maintained for proper stock levels by recommending and adjusting par-levels in consultation with OR Leadership and Faculty.
f) Assists Materials Management and Perioperative & Procedural Care Services in the product recall program.
g) Assists in restocking implant inventory of consigned implant sets.
2. Responsible for overall supply chain activities related to implants:
a) Reviews surgical schedule in advance to identify future implant requirements. Collaborates and communicates with, Clinical Coordinators, OR Charge Nurses, Supply Chain Management, and Periop leadership in identifying required implants for patient care.
b) Enables the acquisition of emergency and loaner implants tracking receipt, use and cost/charges.
c) Reviews purchase requests for implants before request is approved.
d) Assists procurement, receiving, and storage, distribution, sterilization and documentation functions by working with vendors,
e) Verifies and inspects incoming supplies for discrepancies and visible damage.
f) Responsible for implant acquisition and disposition using acceptable UMMC Supply Chain and Perioperative Services business practices.
g) Packages are regularly inspected for damage.
h) Item quantity, product number and description are verified by packing slip.
i) Notifies Periop Business and unit leadership, when product upgrades are made available by implant manufacturers/vendors.
3. Performs cycle counting and resolves inventory discrepancies:
a) Plans and executes physical inventories in an orderly and accurate manner.
b) Perioperative leadership, UMMC/MTC Supply Chain, Unit Leadership and approval & physician stakeholders is sought on all adjustments made to inventory.
c) Item information is logged for all adjustments.
d) Cycle counts are conducted weekly to ensure on hand accuracy.
4. Responsible for cost containment opportunities and documentation:
a) Responsible for maintaining and reporting all cost containment efforts.
b) Assists with evaluation and implementation of agreed upon steps for reducing cost and improving system efficiencies.
c) Responsible for adherence to UMMC policies governing the introduction of new products.
5. Services, manages and supports internal and external customers:
a) Privacy is maintained at all times for patient and employee information.
b) Actions are initiated to meet or exceed customer/co-workers expectations in delivering service.
c) Relationships with staff in other work areas are fostered to meet internal and external customer needs.
d) Actively involved in departmental educational needs as they relate to implant use, acquisition, documentation, billing, reconciliation, cleaning and sterilization.
e) Positive working relationships with peers, management and customers are maintained at all times.
f) Organizational Mission and Values of Respect, Integrity, Stewardship and Excellence are evident in behaviors.
g) Provides Clinical staffing support as needed during crucial Perioperative staff shortages
6. Communicates appropriately using good interpersonal skills:
a) A positive, professional demeanor is projected through verbal and non-verbal communications.
b) Information for patients and staff is delivered in a manner that is supportive, timely and understandable.
c) Interpersonal conflicts are resolved using appropriate methods and organizational resources.
d) Diverse perspectives are acknowledged; language and behaviors are modeled that build inclusiveness in the work environment.
e) Ideas and suggestions are clearly communicated.
Work Experience
III. Education and Experience
a) Minimum High School Diploma or equivalent required
b) Certification as a Surgical Technologist or OR Nurse required
c) Minimum of three years' experience in a Trauma Orthopaedic setting is required
d) Minimum of 3-years of direct experience with Orthopaedic implants, inventory for cases performed, interaction with implant vendors and familiarity with implant case detail
e) Minimum of 3-years of direct exposure to cleaning and sterilization for implants used with orthopaedic cases
f) experience using computerized purchasing systems; SPM, Excel, Word, EPIC/Optime
IV. Knowledge, Skills and Abilities
a) Knowledge of purchasing principles/practices (e.g. disclosure of proprietary information, conflict of interest), principles of inventory control, distribution, and general accounting in order to assist vendors in resolving billing issues. Familiarity with medical/surgical supplies and equipment is preferred.
V. Patient Safety
1. Ensures patient safety in the performance of job functions and through participation in hospital, department or unit patient safety initiatives.
2. Takes action to correct observed risks to patient safety
3. Reports adverse events and near misses to appropriate management authority.
4. Identifies possible risks in processes, procedures, devices and communicates the same to those in charge.