Human Resources Assistant Contract Jobs in Rochester, NY

Description

The HR Generalist role is to support the full employee lifecycle while managing accurate & timely payroll processing. This person is responsible for payroll administration, employee onboarding & offboarding, benefits coordination, time & attendance, HRIS maintenance, employee relations, compliance & maintaining confidential personnel records. Serves as a trusted resource to employees & management, ensuring consistent application of company policies & providing responsive support across a broad range of HR functions. Detail-oriented & highly organized, with a strong focus on payroll accuracy, compliance, confidentiality & excellent employee service. 

REPORTS TO: Director of Finance & Administration 

ESSENTIAL FUNCTIONS:

Manage & process weekly payroll for hourly & salary employees, ensuring accurate & timely payment.

Coordinate payroll tax filings & year-end processes, including W-2 preparation & employee tax documentation.

Monitor timekeeping & attendance records, review timesheets for accuracy & resolve payroll discrepancies. Manage vacation and sick accruals in company payroll system.

Maintain compliance with federal & state employment laws & company policies, including required payroll & HR reporting for multi-state entities.

Prepare payroll related reports, reconciliations & documentation & assist with audits as needed.

Manages the employee onboarding process, including new-hire paperwork, background & reference checks, drug testing, HRIS & company system setup, training & benefits enrollment.

Foster new employee success with 30/60/90 day acceleration plans. 

Works with Office Coordinator to plan company events, social activities, birthday & anniversary recognition & team-building activities that nurture our values and company culture.

Responsible for Employee Retention practices to grow the culture & foster retention. Includes collecting employee feedback via surveys, focus groups & exit interviews.

Manages the off-boarding process, ensuring security of company data and records.

Maintains accurate & up-to-date human resource files & records, including job descriptions, as well as documentation including corrective disciplinary actions logs.

Assist with annual processes such as benefits enrollment, performance reviews, compensation updates & employee handbook revisions.

Partners with managers on Performance Improvement Plans to ensure proper records and support a successful outcome for both the employee and the company.

Partners with managers on annual training and development including monthly reporting throughout the year.

Responsible for rollout of required Federal and State statutory trainings and maintain current labor law posters.

Partners with senior leaders to develop & administer HR Programs such as: Career Pathing, Coaching & Mentoring programs

ADDITIONAL RESPONSIBILITIES:

Maintain daily timesheet and expense report entries and submit them accurately and timely

Other duties as required

Requirements

TECHNICAL SKILLS:

Proficient in MS Office products

Experience with payroll/HRIS systems. Paylocity experience preferred.

SOFT SKILLS & ABILITIES:

Strong written and verbal communication skills

Pleasant and professional demeanor

Fosters great relationships, strong people skills

Ability to multitask

Goal orientated mindset

Strong ability to synthesize information quickly and efficiently

Strong organization skills with excellent attention to detail

Energy, enthusiasm and results-oriented

Able to maintain strict confidentiality when handling sensitive employee & company information\

EDUCATION, EXPERIENCE & KNOWLEDGE:

Minimum 3+ years relevant HR & payroll experience with a strong understanding of core HR functions including payroll, benefits administration & policy compliance

Associate's degree in related field or equivalent experience 

Maintains membership in SHRM

WORK ENVIRONMENT/PHYSICAL DEMANDS:

Use of computer and office equipment

ADDITIONAL REQUIREMENTS:

Valid driver's license in your state of residence and reliable personal vehicle