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Hotel Contracting Jobs (NOW HIRING)

BI Worldwide

Design & Purchasing Manager

Edina, MN · On-site

$85K - $90K/yr

Work with vendors (hotels, DMCs, etc.) on RFPs, proposals, pricing and contracting. * Create/write/produce a competitive, creative, operational travel proposal that meets approved profit guidelines.

BI Worldwide

Design & Purchasing Manager

Edina, MN · On-site

$85K - $90K/yr

Work with vendors (hotels, DMCs, etc.) on RFPs, proposals, pricing and contracting. * Create/write/produce a competitive, creative, operational travel proposal that meets approved profit guidelines.

Essex Hotel Management LLC

Hotel Maintenance

Corning, NY · On-site

$18 - $19/hr

Coordinate with outside contractors as needed for larger repairs or installations * Maintain ... For nearly three decades, Essex Hotel Management's "solution-driven" approach has resulted in high ...

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Hotel Contracting information

What are the key skills and qualifications needed to thrive as a hotel contracting manager?

To excel as a Hotel Contracting Manager, you need a strong background in negotiation, market analysis, hospitality management, and contract law, often supported by a degree in hospitality, business, or a related field. Familiarity with property management systems (PMS), channel managers, and CRM software is essential, along with experience using contracting and rate management tools. Excellent communication, relationship-building, and attention to detail are crucial soft skills for fostering partnerships and ensuring favorable terms. These competencies enable effective negotiations, maximize profitability, and maintain competitive offerings in the travel and hospitality industry.

What are some common challenges faced in a hotel contracting role, and how can applicants prepare to overcome them?

In a Hotel Contracting role, one common challenge is negotiating competitive rates and terms with hotels while maintaining strong, long-term relationships. Applicants should be prepared to navigate different negotiation styles, market conditions, and occasional conflicts between client expectations and hotel offerings. Staying updated on market trends, honing negotiation skills, and developing cultural awareness can help overcome these challenges. Collaboration with sales, product, and operations teams is also essential to align contract details with broader business goals.

What is the difference between Hotel Contracting vs Hotel Sales Coordinator?

AspectHotel ContractingHotel Sales Coordinator
Primary RoleNegotiating and securing hotel agreements with clients or partnersSupporting sales efforts, coordinating bookings, and client communication
CredentialsExperience in contracts, hospitality, or sales; often requires industry knowledgeSales or hospitality background; strong communication skills
Work EnvironmentOffice-based, negotiations, and client meetingsOffice and on-site client interactions, event coordination
Industry UsageCommon in hotel management and sales departmentsCommon in sales and marketing teams within hotels

Hotel Contracting focuses on negotiating and finalizing agreements with clients, ensuring favorable terms for the hotel. In contrast, a Hotel Sales Coordinator supports the sales team by managing client communications and coordinating bookings. While both roles require hospitality knowledge and strong communication skills, Hotel Contracting is more negotiation-driven, whereas Hotel Sales Coordinators handle operational support to drive sales growth.

How do hotel contracts work?

Hotel contracting involves negotiations between hotel sales teams and clients to establish terms for room rates, availability, and booking conditions. These contracts specify the duration, cancellation policies, and any included amenities, and often require careful review to ensure compliance with industry standards. Hotel contract managers or sales professionals typically handle this process, using tools like contract management software.
More about Hotel Contracting jobs

What states have the most Hotel Contracting jobs?

States with the most job openings for Hotel Contracting jobs include:

What job categories do people searching Hotel Contracting jobs look for?

The top searched job categories for Hotel Contracting jobs are:

Hotel Contracting jobs near you
Infographic showing various Hotel Contracting job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Hotel Coordinator

School Tours of America

Fredericksburg, VA • On-site

$17 - $21.75/hr

Other

Medical, Dental, Life, Retirement, PTO

Posted 14 days ago

Job description

🌍 Hotel Coordinator

📍 Location: Fredericksburg, VA (In-Office)

🕒 Employment Type: Full-Time


✈️ Do you enjoy building strong vendor relationships, negotiating hotel contracts, and ensuring every detail of a travel experience comes together seamlessly?

Join our team as a Hotel Coordinator and help bring unforgettable student travel experiences to life!


🧭 About the Role:


We're looking for a Hotel Coordinator to join our Operations team. In this role, you'll manage hotel accommodations for student and educator tour groups traveling to destinations across the country. You'll work closely with hotels, internal teams, and vendors to secure quality accommodations, manage room blocks, negotiate competitive rates, and ensure our travelers have an outstanding lodging experience.


Whether you're early in your career or looking to grow into the travel or hospitality industry, this role is a great opportunity to learn, contribute, and advance.


🎯 Key Responsibilities:


Hotel Contracting & Supplier Management

  • Negotiate and maintain relationships with hotels and accommodation suppliers.
  • Request, compare, and secure competitive hotel rates and availability.
  • Review and manage hotel contracts, maintaining accurate records in spreadsheets and database.
  • Maintain accurate records of hotel contracts, rates, and supplier information.
  • Assist in developing new hotel partnerships in key destinations.


Hotel Reservations & Inventory Management

  • Coordinate hotel bookings for individual travelers and group tours.
  • Manage updates to hotels for attrition and cancellation deadlines and communicate with vendors.
  • Forecast and adjust room blocks to maintain accurate pick-up rates.
  • Review room assignments prior to arrival and coordinate necessary adjustments with hotels.


Vendor & Stakeholder Coordination

  • Work closely with the Reservations, Operations, and Sales teams to ensure seamless travel arrangements.
  • Communicate with hotels and vendors regarding booking updates, deadlines, and accommodation requirements.
  • Book and reconfirm hotel security guards.


Issue Resolution & Customer Support

  • Resolve booking changes, cancellations, overbookings, and guest accommodation issues promptly.
  • Ensure all accommodation services meet company quality standards and client expectations.


Financial & Administrative Management

  • Monitor payment schedules, invoices, and reconciliation of hotel bookings.
  • Maintain records and documentation related to hotel agreements and accommodations.


Training

  • Participate in hotel training sessions.


🧩 What We're Looking For:


Required:

  • Associate's or Bachelor's degree in Hospitality, Business, Travel & Tourism, Operations, or a related field.
  • Experience in hospitality, hotel coordination, travel operations, vendor management, or customer service.
  • Experience reviewing contracts, invoices, rooming lists, or operational logistics.


💡 Key Competencies:


  • Relationship Builder- You enjoy developing strong partnerships with vendors and working collaboratively with internal teams.
  • Effective Communicator- You can confidently communicate with travelers, hotels, and colleagues in both written and verbal formats.
  • Detail-Oriented- You notice the small details and ensure information is accurate and up to date.
  • Solutions Focused- You think on your feet and make sound decisions when unexpected challenges arise.
  • Highly Organized- You can manage multiple priorities, stay on top of deadlines, and maintain strong follow-through.


💰 Compensation & Benefits:


Pay: Based on experience and education (Salaried)


Benefits Available Include:

  • Health Insurance
  • Dental Insurance
  • 401k with 4% company match
  • Life Insurance, Long-Term Disability, AD&D – after 90 days
  • 15 PTO days annually (vacation & sick combined)
  • Various other voluntary benefits including Short-Term Disability, Supplemental Life Insurance, etc.


Paid Holidays, including:

  • New Year's Day
  • MLK Jr. Day
  • Memorial Day
  • Fourth of July
  • Labor Day
  • Thanksgiving Day
  • Day After Thanksgiving (Floating)
  • Christmas Eve (Floating)
  • Christmas Day


Ready to join a company that brings education and travel together?

Apply now and start your journey with us as a Hotel Coordinator!

Apply