Hospital Event Planner Jobs (NOW HIRING)

Western Door Federal is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs.  We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Western Door Federal is seeking an Event Manager. In this role, the Event Manager is responsible for planning, coordinating, and executing chaplain-led events worldwide in support of the U.S. Army Chief of Chaplains' Building Strong & Ready Teams (BSRT) / Strong Bonds program. This role ensures successful delivery of Standard and Specialized Logistical Support Packages (LSPs), which may include meeting space, lodging, meals, childcare, transportation, audiovisual, curriculum, external presenters, and on-site administrative support. 

Key Duties & Responsibilities 

• Event Coordination & Logistics 
  • Manage full lifecycle of events listed on the Authorized Event List (AEL), ensuring compliance with timelines, standards, and cost controls. 
  • Secure and oversee meeting space, lodging, food, audiovisual support, childcare, transportation, curriculum, and training activities. 
  • Coordinate external presenters and ensure readiness for scheduled event delivery. 
  • Provide on-site administrative support including registration, room setup, training material distribution, name badges, attendance tracking, and certificates. 
• Program Administration 
  • Process event requests, attendee registrations, and travel requirements. 
  • Submit required deliverables including Monthly Execution Reports, Quarterly Close-Out Reports, Receipts of Services, and Invoices. 
  • Maintain event data, compliance documentation, and financial reconciliation. 
• Compliance & Standards 
  • Ensure services comply with applicable Army Regulations, FAR/JTR travel rules, childcare protection laws, and federal/state/local standards. 
  • Meet Acceptable Quality Levels (AQLs) outlined in the PWS (e.g., 95–100% compliance for lodging, childcare, audiovisual uptime, and food standards). 
  • Manage vendor background checks and incident reporting as required. 
• Stakeholder Coordination 
  • Liaise with Unit Ministry Teams (UMTs), event leaders, program administrators, and the Contracting Officer's Representative (COR). 
  • Deliver roles and responsibilities briefings at events to inform participants of contractor support expectations. 
  • Attend quarterly reviews and progress meetings with the COR/KO. 

Required Qualifications 

• Education & Experience 
  • Minimum 5 years of event planning experience, including 3 years supporting senior-level (General Officer / SES / Corporate) events. 
  • Experience managing federal government events or equivalent. 
  • Proven background in large-scale, multi-location event logistics. 
  • Must have a DOD Secret Level Clearance within six months of the contract start date, and maintain that Clearance through the life of the contract
• Certifications 
  • Certified Government Meeting Professional (CGMP), Certified Meeting Professional (CMP), or equivalent certification in event management/hospitality. 
• Skills & Competencies 
  • Strong organizational, budgeting, and vendor management skills. 
  • Ability to work flexible schedules, including evenings/weekends, with worldwide travel. 
  • Excellent written and verbal communication skills. 
  • Ability to maintain compliance with security, childcare, and safety requirements. 

Professional Standards 

• Maintain a professional appearance and conduct in alignment with Army standards. 
• Ensure contractor status is clearly identified when interacting with government personnel. 
• Travel as required to domestic and overseas event locations.