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Volunteer Hospital Event Planner Jobs (NOW HIRING)

Disability Allies

Event Planner

East Brunswick, NJ

The Event Planner Volunteer will assist the Event Manager with overseeing the planning and organization of our events and managing our event registration. The Event Planner Volunteer will assist the ...

Disability Allies

Event Planner

Morristown, NJ

The Event Planner Volunteer will assist the Event Manager with the following tasks * Organize and coordinate our monthly events * Address any concerns or questions members have pertaining to our ...

Disability Allies

Event Planner

Toms River, NJ

The Event Planner Volunteer will assist the Event Manager with the following tasks * Organize and coordinate our monthly events * Address any concerns or questions members have pertaining to our ...

Coptic Orphans

Event Planner

Fairfax, VA · On-site

... volunteer coordination, and real-time troubleshooting, ensuring a seamless and professional ... in event planning.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

Disability Allies

Event Planner

Hoboken, NJ

The Event Planner reports to the Director and is responsible for the planning and organization of ... volunteers, and selection of vendors and provision of services. Additional Information All your ...

Coptic Orphans

Event Planner

Fairfax, VA · On-site

... volunteer coordination, and real-time troubleshooting, ensuring a seamless and professional ... event planning. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

BCD Travel

Event Planner

Manhattan, NY · On-site

$90K - $110K/yr

... volunteer and sustainability opportunities and a successful employee recognition program. We're ... of Event Planner is between $90,000 - $110,000. The actual pay depends on your skills ...

Forest Home

Event Planner

Forest Falls, CA

$20 - $21/hr

Liability Insurance, Registration/Medical Consent Forms, Voluntary Disclosure Forms, and Roster ... in the event planning process. * Creates and revises reports on an as-need basis. * Actively ...

BCD

Event Planner

Manhattan, NY · Hybrid

$90K - $110K/yr

... volunteer and sustainability opportunities and a successful employee recognition program. We're ... of Event Planner is between $90,000 - $110,000. The actual pay depends on your skills ...

Forest Home

Event Planner

Forest Falls, CA · On-site

$20 - $21/hr

Liability Insurance, Registration/Medical Consent Forms, Voluntary Disclosure Forms, and Roster ... in the event planning process. * Creates and revises reports on an as-need basis. * Actively ...

ISP RAS

Sr Event Planner

Piscataway, NJ

They assist the IEEE Professional Core and Volunteers in process management to ensure efficient ... Event Planners are expected to have consistent communication with management on developments ...

IEEE

Sr Event Planner

Piscataway, NJ · On-site

They assist the IEEE Professional Core and Volunteers in process management to ensure efficient ... Event Planners are expected to have consistent communication with management on developments ...

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How much do volunteer hospital event planner jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for volunteer hospital event planner in the United States is $30.45, according to ZipRecruiter salary data. Most workers in this role earn between $24.04 and $35.34 per hour, depending on experience, location, and employer.

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Event Planner

Yaqeen Institute for Islamic Research

Carrollton, TX • On-site

Full-time

Posted 21 days ago

Job description

Time commitment:
  • Full-time
  • Evenings/weekends
  • Travel <30%

About Yaqeen Institute
Yaqeen is a nonprofit on a mission to pioneer Islamic research in creative, cutting-edge formats tailored to meet people where they are. We work to dismantle doubts through well-researched truths, nurture conviction by strengthening belief with practical, spiritual guidance, and inspire contribution by reviving our tradition of faithful changemakers, insha'Allah. We're seeking like-minded professionals who embody Islamic values including sincerity, excellence, and compassion, and want to make a difference in the faith of people worldwide.
About the role
Yaqeen Institute is seeking a highly organized, resourceful, and mission-driven Event Planner to lead the planning and execution of organizational events. This role will oversee events from initial concept through post-event evaluation, ensuring each experience is thoughtfully designed, professionally executed, and aligned with Yaqeen's mission, values, and strategic priorities.
The Event Planner will coordinate closely with internal teams, scholars, speakers, vendors, volunteers, and external partners. The ideal candidate combines strong project management skills with excellent judgment, attention to detail, hospitality, and the ability to remain composed in fast-paced environments.
What you'll do
Event Planning and Execution
  • Manage the end-to-end planning and execution of conferences, fundraisers, retreats, community programs, partner events, and other organizational gatherings.
  • Plan, coordinate, and execute seasonal events and engagement initiatives, including Ramadan tabling. Secure necessary materials and resources, coordinating staff and volunteers, managing on-site logistics, and ensuring each event is organized, mission-aligned, and effectively engages the intended audience.
  • Develop comprehensive event plans, timelines, checklists, run-of-show documents, and contingency plans.
  • Coordinate event logistics, including venues, catering, transportation, lodging, registration, audiovisual needs, staging, security, signage, and accessibility.
  • Conduct site visits and assess venues based on program needs, attendee experience, budget, safety, and operational feasibility.
  • Provide on-site leadership and troubleshoot issues quickly and professionally.
  • Oversee post-event closeout, including vendor reconciliation, attendee feedback, debriefs, and recommendations for improvement.

Project and Budget Management
  • Establish event budgets and track expenses throughout the planning process.
  • Obtain and compare vendor proposals, negotiate pricing and terms, and support contract review.
  • Monitor deadlines, dependencies, risks, and deliverables to keep events on schedule and within budget.
  • Maintain accurate and organized event records, contracts, invoices, attendee information, and planning documents.
  • Develop repeatable systems, templates, and standard operating procedures to strengthen event operations across the organization.

Internal and External Coordination
  • Partner with program owners to clarify each event's objectives, audience, format, and measures of success.
  • Coordinate across departments, including Marketing, Development, Research, Finance, People and Culture, and Executive Leadership.
  • Serve as a primary point of contact for venues, vendors, speakers, guests, partners, and volunteers.
  • Work with Finance post events to reconcile pledges, donation amounts and account for all funds collected.
  • Work with Marketing to align event branding, registration, promotion, signage, and attendee communications.
  • Prepare clear briefings, schedules, and logistical guidance for staff, speakers, and participants.
  • Ensure roles, responsibilities, and escalation procedures are clearly communicated to all stakeholders.

Attendee and Guest Experience
  • Create a welcoming, organized, and thoughtful experience that reflects Yaqeen's values and commitment to excellence.
  • Anticipate and coordinate accommodations related to accessibility, dietary needs, childcare, travel, and other approved attendee requirements.
  • Support the hospitality and logistical needs of scholars, speakers, board members, donors, partners, and special guests.
  • Ensure event environments are culturally appropriate and consistent with Yaqeen's Islamic identity.

Risk Management and Compliance
  • Identify potential operational, financial, reputational, and safety risks and develop appropriate contingency plans.
  • Ensure events comply with organizational policies, venue requirements, insurance standards, and applicable regulations.
  • Protect confidential attendee, employee, donor, and organizational information.
  • Coordinate emergency procedures and incident response plans when necessary.

Qualifications
  • Alignment with Yaqeen Institute's mission and respect for its Islamic values and organizational culture.
  • Bachelor's degree in event management, hospitality, business administration, communications, nonprofit management, or a related field preferred.
  • At least three years of experience planning and executing professional events; nonprofit, conference, or community event experience is preferred.
  • Demonstrated experience managing multiple events, timelines, vendors, and budgets simultaneously.
  • Strong project management, organization, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and ability to anticipate operational needs.
  • Ability to work collaboratively across departments and with individuals at all levels of an organization.
  • Sound judgment, discretion, professionalism, and composure under pressure.
  • Proficiency with Google Workspace, Slack, Clickup and event registration, project management, or collaboration platforms.
  • Availability to travel and work occasional evenings and weekends based on event schedules.

Preferred Qualifications
  • Experience planning large conferences, fundraising events, organizational retreats, or multi-day programs.
  • Experience coordinating domestic or international travel and accommodations.
  • Experience working with scholars, executives, donors, board members, community members, or high-profile guests.
  • Familiarity with nonprofit organizations and Muslim community programming.
  • Experience developing event procedures, templates, and operational systems.
  • Existing relationships with venues, vendors, or event service providers.

Yaqeen Institute embraces a philosophy that values and promotes diversity. Our goal is to attract, develop, retain, and advance a talented and diverse workforce within a culture where all employees are empowered to reach their fullest potential.
Please note that all career opportunities at Yaqeen Institute are subject to a three-month probationary period, during which we assess performance, alignment with our values, and mutual fit to ensure long-term success in the role.

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