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Hoa Office Assistant Jobs (NOW HIRING)

HOA Talent

HOA/COA Portfolio Manager

Chicago, IL · On-site

$70K - $80K/yr

... * Assist with annual budgets and long-term reserve planning * Review financial statements, invoices ... Proficiency with Microsoft Office (Outlook, Excel, Word) * Experience with property management ...

HOA Talent

HOA/COA Portfolio Manager

Chicago, IL · On-site

$70K - $80K/yr

... * Assist with annual budgets and long-term reserve planning * Review financial statements, invoices ... Proficiency with Microsoft Office (Outlook, Excel, Word) * Experience with property management ...

Associa

Administrative Assistant

Fredericksburg, VA · On-site

$17 - $19/hr

Create and mail out HOA Violation notices. * Assist in preparing hearing letters. * Assist ... Pay rate: $17-$19 an hour. * 2+ years of office assistant or clerical experience in a corporate ...

Associa

Administrative Assistant

Fredericksburg, VA · On-site

$17 - $19/hr

Create and mail out HOA Violation notices. * Assist in preparing hearing letters. * Assist ... Requirements: * 2+ years of office assistant or clerical experience in a corporate setting with ...

DR Horton

HOA Coordinator

West Columbia, SC · On-site

The right candidate will assist the HOA Manager and HOA Supervisor in the establishment ... Proficiency with MS Office (MS Word/Excel) and email * Proficiency with Adobe Acrobat Preferred ...

Invitationhomes

Specialist, HOA Support

Dallas, TX · On-site

$20.19 - $35/hr

We are seeking a highly organized and proactive administrative assistant to support our growing ... Proficiency in Microsoft Office * Familiarity with software programs such as Salesforce and Yardi.

Posted today

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Hoa Office Assistant information

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How much do hoa office assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for hoa office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Hoa Office Assistant vs Hoa Property Manager?

AspectHoa Office AssistantHoa Property Manager
CredentialsBasic administrative skills, possibly some certifications in office administrationMore advanced certifications, property management licenses often required
Work EnvironmentOffice setting, handling administrative tasksOn-site at properties, overseeing maintenance and tenant relations
Employer & IndustryHOA management companies, community associationsProperty management firms, real estate industry
Common Search/ComparisonYesYes

The Hoa Office Assistant primarily handles administrative tasks within HOA offices, focusing on clerical work and customer service. In contrast, the Hoa Property Manager oversees property operations, maintenance, and tenant relations. While both roles support HOA functions, the Hoa Office Assistant is more office-based, whereas the Hoa Property Manager has a broader scope involving property oversight.

How much is a Hoa Office Assistant's salary?

The salary of a Hoa Office Assistant typically ranges from $30,000 to $45,000 per year, depending on experience, location, and the size of the community. Some positions may offer additional benefits such as health insurance or paid time off, and proficiency with office software can influence compensation.

What cities are hiring for Hoa Office Assistant jobs?

Cities with the most Hoa Office Assistant job openings:

What are the most commonly searched types of Hoa Office jobs?

The most popular types of Hoa Office jobs are:

What states have the most Hoa Office Assistant jobs?

States with the most job openings for Hoa Office Assistant jobs include:

What are popular job titles related to Hoa Office Assistant jobs?

For Hoa Office Assistant jobs, the most frequently searched job titles are:

Hoa Office Assistant jobs near you

HOA/COA Portfolio Manager

Chicago, IL • On-site

HOA Talent
See more jobs at HOA Talentexternal

$70K - $80K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 25 days ago

Job description

HOATalent is hiring on behalf of Hales Property Management
Role: Community Association Manager
Salary: $70,000 - $80,000/year, plus bonuses ($6,000-$12,000 estimated bonus and commission)
Location: Chicago, IL (in-person for 6 months; hybrid schedule after training period)
About the Role
As a Community Association Manager (CAM), you'll be the go-to partner for a portfolio of condominium and homeowner associations - the person Boards and homeowners trust to keep things running smoothly. You'll manage day-to-day operations, guide Boards through decisions, oversee vendors and projects, and help associations stay financially healthy. If you like variety, relationship-building, and seeing tangible results from your work, this role offers all three.
What You'll Do
HOA & Condo Portfolio Management
  • Serve as the primary point of contact for HOA Boards and homeowners across your portfolio
  • Attend Board meetings and help guide sound decision-making
  • Prepare clear management reports and communications
  • Ensure associations operate in line with their governing documents and rules

Property Operations & Maintenance
  • Coordinate maintenance, repairs, and vendor services across properties
  • Conduct regular inspections and quality control reviews
  • Manage capital improvement and construction projects from bid to completion
  • Solicit vendor bids, evaluate proposals, and oversee contractor performance
  • Step in on emergency or after-hours property issues as needed

Financial & Administrative Oversight
  • Assist with annual budgets and long-term reserve planning
  • Review financial statements, invoices, and operating expenses
  • Monitor vendor contracts and association expenditures
  • Support associations' long-term financial health

Relationships & Leadership
  • Build genuine, trusted relationships with residents, Boards, vendors, and internal teams
  • Resolve homeowner concerns with professionalism and care
  • Keep association records accurate and well-organized
  • Bring ideas to the table that make operations run better

Requirements
Required Experience
  • 3+ years of property management, HOA management, condominium management, or residential portfolio management experience
  • Experience working directly with homeowners, residents, or HOA Boards
  • Experience managing vendors, maintenance projects, and property operations
  • Strong organizational skills with the ability to manage multiple priorities
Preferred Qualifications
  • Illinois CAM License or CMCA certification
  • Experience managing condominium or HOA portfolios
  • Construction, maintenance, or capital project management experience
  • Financial reporting, budgeting, and contract management experience
  • Familiarity with HOA governing documents and Board meeting processes

Skills & Competencies
  • Excellent communication and customer service skills
  • Strong problem-solving and conflict resolution abilities
  • Ability to work independently in a fast-paced environment
  • Strong attention to detail and time management
  • Proficiency with Microsoft Office (Outlook, Excel, Word)
  • Experience with property management software is a plus

Benefits
Schedule:
  • First 6 months (training period): In-office 5 days per week
  • After 6 months: Eligible for up to 4 work-from-home days per week

Why You'll Love Working Here
  • Competitive pay ($70K-$80K) plus performance bonuses
  • Industry-leading healthcare: medical, dental, life insurance, and HSA
  • Retirement savings plan
  • Generous PTO
  • Flexible, hybrid schedule after training
  • Corporate-sponsored wellness program
  • Quarterly company outings and events

Apply