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Hoa Assistant Jobs (NOW HIRING)

Better Talent

HOA Operations Coordinator

Destin, FL

$19 - $20/hr

POSITION SUMMARY The HOA Operations Coordinator provides administrative and operational support to ... Monitor and route requests to the appropriate departments while ensuring timely resolution * Assist ...

Blue Castle Agency

General Manager (HOA)

Houston, TX

$80K - $100K/yr

Vendor management through contracted services * Assist with routine maintenance and improvements ... HOA (i.e. condo association) * Ability to deliver a 5-star customer service to the Board and the ...

Blue Castle Agency

General Manager (HOA)

Dallas, TX

$80K - $100K/yr

Vendor management through contracted services * Assist with routine maintenance and improvements ... HOA (i.e. condo association) * Ability to deliver a 5-star customer service to the Board and the ...

Blue Castle Agency

General Manager (HOA)

Austin, TX

$80K - $100K/yr

Vendor management through contracted services * Assist with routine maintenance and improvements ... HOA (i.e. condo association) * Ability to deliver a 5-star customer service to the Board and the ...

Blue Castle Agency

General Manager (HOA)

Aurora, CO

$80K - $100K/yr

Vendor management through contracted services * Assist with routine maintenance and improvements ... HOA (i.e. condo association) * Ability to deliver a 5-star customer service to the Board and the ...

KMB Property Management

HOA Specialist

Iowa City, IA · On-site

Description KMB Property Management, a growing company in the corridor, is seeking an HOA ... Complete Questionnaires and Dues Verification forms to assist in closings. PROPERTY MANAGEMENT ...

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Hoa Assistant information

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

More about Hoa Assistant jobs

What cities are hiring for Hoa Assistant jobs?

Cities with the most Hoa Assistant job openings:

What are the most commonly searched types of Hoa jobs?

The most popular types of Hoa jobs are:

What states have the most Hoa Assistant jobs?

States with the most job openings for Hoa Assistant jobs include:

What job categories do people searching Hoa Assistant jobs look for?

The top searched job categories for Hoa Assistant jobs are:

Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in the United States as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, and 5% Contract. Highlights an 100% In-person job distribution.

HOA Operations Coordinator

Better Talent

Destin, FL

$19 - $20/hr

Full-time

Medical, Dental, PTO

Re-posted 5 days ago

Job description

COMPANY OVERVIEW

Work at the beach with BBA!

At BBA, our commitment to exceptional hospitality is what sets us apart. As a highly motivated team, we bring more than 200 years of combined hospitality industry experience, creating exceptional experiences for our customers while fostering a supportive and rewarding work environment for our employees.

Our culture is built on hospitality, adaptability, and responsiveness. If you're looking for an opportunity with a unique organization that values service, teamwork, and professional growth, we'd love to hear from you.

POSITION SUMMARY

The HOA Operations Coordinator provides administrative and operational support to the Association's management team. This role serves as a primary point of contact for homeowners, residents, and vendors, ensuring timely and professional communication while supporting the day-to-day operations of the community.

The ideal candidate is highly organized, detail-oriented, customer-service focused, and able to manage multiple priorities. Success in this role requires strong communication skills, attention to detail, professionalism, and the ability to handle confidential information with discretion.

WHAT YOU'LL DO

  • Respond to homeowner and resident emails, phone calls, and inquiries in a professional and timely manner

  • Assist with homeowner account maintenance, assessment billing, and payment processing

  • Prepare and distribute community communications, notices, and correspondence

  • Maintain accurate records, files, and databases related to homeowners, vendors, and Association operations

  • Coordinate with vendors, contractors, and residents regarding service requests and community projects

  • Support the operations team with administrative tasks, project tracking, and follow-up activities

  • Monitor and route requests to the appropriate departments while ensuring timely resolution

  • Assist with board meetings, committee meetings, and community events as needed

  • Ensure compliance with Association policies, procedures, and recordkeeping requirements

  • Support operational projects and community initiatives to ensure efficient service delivery

REQUIRED QUALIFICATIONS

  • 1+ year of experience in an administrative, customer service, property management, HOA, or related support role

  • Excellent written and verbal communication skills

  • Strong organizational and time management abilities

  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

  • Ability to work independently and collaborate effectively within a team environment

  • Strong attention to detail and commitment to accuracy

  • Ability to maintain confidentiality and handle sensitive information professionally

PREFERRED QUALIFICATIONS

  • Experience working in a homeowners association (HOA), property management, or community management environment

  • Experience using property management or HOA management software

  • Familiarity with assessment billing, homeowner accounts, or community operations

COMPENSATION, BENEFITS & MORE

Compensation: $19.00 - $20.00 per hour

Benefits:

  • Health insurance

  • Dental insurance

  • Paid time off (PTO, sick time, and vacation time)

Job Type: Full-time

Location: Destin, FL 32541 (On-site)