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Hoa Assistant Jobs (NOW HIRING)

Lennar

HOA Administrator

Pensacola, FL · On-site

Coordinate and assist in HOA turnover process with Management Company * Perform all other duties as assigned. * Prepare and review HOA related documents (i.e. CC&Rs, bylaws, reserve studies ...

RS Fincher

HOA Manager

Apex, NC · On-site

$57K - $60K/yr

Obtain contractual quotes for the board, as directed by the board * Assist Board with understanding ... Work with board treasurer and RS Fincher Accounting Manager regarding hoa budgets, monthly ...

HOA Management

Administrative Assistant

Las Vegas, NV · On-site

$18 - $20/hr

We are an HOA Management company (www.lasvegashoa.com) in search for expert Administrative Assistant. The position is Full Time and pay is depending on experience with the ability to be part of a ...

KMB Property Management

HOA Specialist

Iowa City, IA · On-site

Hoa Specialist KMB Property Management, a growing company in the corridor, is seeking an HOA ... Complete Questionnaires and Dues Verification forms to assist in closings. Property Management ...

Lennar

HOA Administrator

Pensacola, FL · On-site

Coordinate and assist in HOA turnover process with Management Company * Perform all other duties as assigned. * Prepare and review HOA related documents (i.e. CC&Rs, bylaws, reserve studies ...

HOA Talent

Community Association Manager

O Fallon, IL

$45K - $55K/yr

This role is ideal for someone with property management, HOA management, leasing, or strong ... Support budgeting, invoice processing, and accounts receivable tracking * Assist with monthly ...

HOA Talent

Community Association Manager

O Fallon, IL · On-site

$45K - $55K/yr

This role is ideal for someone with property management, HOA management, leasing, or strong ... Support budgeting, invoice processing, and accounts receivable tracking * Assist with monthly ...

RealManage

$18 - $20/hr

Onsite Administrative Assistant Location: Columbia, SC Community: Summit HOA SC Pay Range: $18.00 - $20.00 per hour (depending on education and experience) Job Type: Full Time Company Summary ...

HOA Talent

Community Association Manager

O Fallon, IL · On-site

$45K - $55K/yr

This role is ideal for someone with property management, HOA management, leasing, or strong ... Support budgeting, invoice processing, and accounts receivable tracking * Assist with monthly ...

KMB Property Management

HOA Specialist

Iowa City, IA · On-site

Hoa Specialist KMB Property Management, a growing company in the corridor, is seeking an HOA ... Complete Questionnaires and Dues Verification forms to assist in closings. Property Management ...

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HOA Manager - PART TIME

Montgomery, AL · On-site

$30K - $35K/yr

Homeowners Association (HOA) Manager ( PART-TIME ) in Montgomery, AL Position Summary The ... Financial Management · Assist Board in developing annual operating budgets. · Monitor expenses ...

Blue Castle Agency

General Manager (HOA)

Houston, TX

$80K - $100K/yr

Vendor management through contracted services * Assist with routine maintenance and improvements ... HOA (i.e. condo association) * Ability to deliver a 5-star customer service to the Board and the ...

Blue Castle Agency

General Manager (HOA)

Dallas, TX

$80K - $100K/yr

Vendor management through contracted services * Assist with routine maintenance and improvements ... HOA (i.e. condo association) * Ability to deliver a 5-star customer service to the Board and the ...

Blue Castle Agency

General Manager (HOA)

Sarasota, FL

$80K - $100K/yr

Vendor management through contracted services * Assist with routine maintenance and improvements ... HOA (i.e. condo association) * Ability to deliver a 5-star customer service to the Board and the ...

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Hoa Assistant information

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

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What are the most commonly searched types of Hoa jobs?

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States with the most job openings for Hoa Assistant jobs include:

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For Hoa Assistant jobs, the most frequently searched job titles are:

Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Assistant Property Manager / Field Operations Coordinator (Maintenance + HOA Focus)

Newton, MA • On-site

Green Ocean Property Management
See more jobs at Green Ocean Property Managementexternal

Other

Medical, PTO

Re-posted 22 days ago

Job description

About Us

We are a growing property management firm overseeing residential and HOA communities throughout the Boston area. We are seeking a hands-on Assistant Property Manager focused primarily on maintenance coordination, field operations, inspections, vendor oversight, and HOA support.

This role is ideal for someone who enjoys being in the field, solving problems quickly, coordinating vendors, and ensuring properties and communities are maintained at a high standard.

Key Responsibilities Maintenance Coordination
  • Oversee daily maintenance tasks and inspections across the property and HOA portfolio.
  • Coordinate repairs with vendors, schedule contractors, and ensure work orders are completed promptly.
  • Monitor open maintenance issues and follow through until resolution.
  • Conduct routine property inspections to identify maintenance, safety, or repair needs.
  • Assist with preventative maintenance scheduling and follow-up.
HOA Operations Support
  • Support HOA-related property operations, maintenance coordination, and community inspections.
  • Assist with common area maintenance tracking and vendor coordination for HOA communities.
  • Help ensure HOA rules, standards, and property appearance expectations are maintained.
  • Coordinate with HOA vendors, board members, and internal teams as needed.
  • Experience working with HOA communities, condo associations, or multifamily portfolios is highly preferred.
Field Operations
  • Perform daily site visits to assess property conditions and ensure buildings are properly maintained.
  • Complete annual unit and common area inspections.
  • Capture 3D virtual tours of units and common areas.
  • Document property conditions with photos, notes, and inspection reports.
  • Assist with vendor access and project oversight in the field.
Emergency On-Call Rotation
  • Participate in an on-call emergency rotation to respond to after-hours maintenance emergencies and urgent property issues.
Communication & Software
  • Utilize Buildium, Property Meld, and Asana for task management, maintenance coordination, and reporting.
  • Communicate with team members, vendors, residents, and HOA contacts using Slack and WhatsApp.
  • Maintain organized records of maintenance requests, inspections, vendor updates, and completed work.
Qualifications
  • Previous experience in property management, HOA management, maintenance coordination, or field operations required.
  • HOA experience is strongly preferred.
  • Knowledge of basic building systems, maintenance procedures, and safety standards.
  • Strong organizational and communication skills.
  • Ability to multitask and manage multiple properties, vendors, and priorities.
  • Comfortable using property management and communication software platforms.
  • Valid driver’s license and reliable transportation required.
  • Experience with Buildium, Property Meld, AppFolio, or similar property management systems is a plus.
Benefits
  • Health insurance with 50% employer coverage
  • Two weeks paid time off (PTO)
  • Gas reimbursement for work-related travel
  • Opportunities for growth within the company
Compensation

Salary: TBD based on experience and qualifications.

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