ZipRecruiter

Log In

1

Hoa Assistant Jobs (NOW HIRING)

HOA Talent

Community Association Manager

Chicago, IL · Remote

$56K - $71K/yr

Act as the primary point of contact for HOA board members and homeowners. * Interpret and enforce community rules, regulations, and bylaws in a fair and consistent manner. * Assist in the development ...

Blue Castle Agency

General Manager (HOA)

Aurora, CO · On-site

$80K - $100K/yr

Vendor management through contracted services * Assist with routine maintenance and improvements ... HOA (i.e. condo association) * Ability to deliver a 5-star customer service to the Board and the ...

HOA Talent

Community Association Manager

Chicago, IL · On-site +1

$56K - $71K/yr

Act as the primary point of contact for HOA board members and homeowners. * Interpret and enforce community rules, regulations, and bylaws in a fair and consistent manner. * Assist in the development ...

HOA Talent

Community Association Manager

Chicago, IL · Remote

$56K - $71K/yr

Act as the primary point of contact for HOA board members and homeowners. * Interpret and enforce community rules, regulations, and bylaws in a fair and consistent manner. * Assist in the development ...

KMB Property Management

HOA Specialist

Iowa City, IA · On-site

Description KMB Property Management, a growing company in the corridor, is seeking an HOA ... Complete Questionnaires and Dues Verification forms to assist in closings. PROPERTY MANAGEMENT ...

next page

Showing results 1-20

All JobsHoa JobsHoa Assistant Jobs

Hoa Assistant information

What are some typical challenges faced by an HOA Assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is a HOA Assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA Assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

More about Hoa Assistant jobs
What cities are hiring for Hoa Assistant jobs? Cities with the most Hoa Assistant job openings:
What are the most commonly searched types of Hoa jobs? The most popular types of Hoa jobs are:
What states have the most Hoa Assistant jobs? States with the most job openings for Hoa Assistant jobs include:
What job categories do people searching Hoa Assistant jobs look for? The top searched job categories for Hoa Assistant jobs are:
Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Community Association Manager

HOA Talent

Chicago, IL • Remote

$56K - $71K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 11 days ago

Job description

About Us:

Forth Group is a full-service condominium and HOA management specialist serving community associations in downtown Chicago and surrounding neighborhoods. Our company was founded in the late 1980s as a small business and has grown over the years through referrals from satisfied customers.

We take a holistic approach to community management, providing the right balance of service and cost- combined with dedicated people and cutting edge tools to deliver the best services at the best price.

THE ROLE:

As a Remote HOA Community Manager, you will be responsible for overseeing and managing the day-to-day operations of homeowners' associations (HOAs) from a remote location. Your role will involve working closely with board members, homeowners, vendors, and other stakeholders to ensure the smooth functioning and improvement of the community.

WHAT YOU'LL DO: 

  • Community Governance:
    • Act as the primary point of contact for HOA board members and homeowners.
    • Interpret and enforce community rules, regulations, and bylaws in a fair and consistent manner.
    • Assist in the development and revision of community policies and guidelines.
    • Schedule and conduct regular board meetings and maintain accurate records of minutes and decisions.
  • Financial Management:
    • Create and manage the annual budget, including revenue collection, expense tracking, and financial reporting.
    • Oversee financial statements and reports, ensuring transparency and accuracy.
    • Monitor delinquencies and work with homeowners to resolve outstanding dues.
    • Evaluate vendor contracts and negotiate favorable terms for services.
  • Vendor and Contractor Relations:
    • Solicit bids and manage contracts for maintenance, landscaping, and other services.
    • Supervise and coordinate contractors to ensure the quality and timeliness of work.
    • Perform regular property inspections to identify maintenance and repair needs.
  • Communication and Community Engagement:
    • Maintain open and effective communication with homeowners, board members, and committees.
    • Organize and facilitate community events, meetings, and workshops.
    • Use digital platforms and tools to enhance communication and engagement within the community.
  • Legal Compliance:
    • Stay up-to-date with HOA laws and regulations at the local, state, and federal levels.
    • Ensure that the HOA complies with all legal requirements and obligations.
  • Conflict Resolution:
    • Mediate disputes and conflicts among homeowners or between homeowners and the board.
    • Work to find amicable solutions to resolve issues within the community.
  • Emergency Response:
    • Develop and implement emergency response plans for the community.
    • Coordinate with relevant authorities and services during emergencies.
  • Documentation and Records Management:
    • Maintain organized and secure records of HOA documents, contracts, and correspondence.
    • Provide access to records for authorized individuals when needed.

Requirements

WHAT YOU BRING:

  • Experience in condo association or HOA management
  • Excellent written and verbal communication skills 
  • Ability to obtain CAM license in the state of Illinois (support will be provided)
  • Computer and tech skills: E-mail, Google Workspace (cloud), Word, Excel, etc.
  • Enthusiasm for learning and growing your skills

Benefits

Benefits We Offer:

  • Health / Dental / Vision Insurance
  • 401(k)
  • Health savings account
  • Life insurance
  • PTO


Apply