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Hoa Specialist Jobs (NOW HIRING)

KMB Property Management

HOA Specialist

Iowa City, IA · On-site

Description KMB Property Management, a growing company in the corridor, is seeking an HOA Specialist to serve as the main liaison between KMB and the homeowner's associations we manage. We are ...

KMB Property Management

HOA Specialist

Iowa City, IA · On-site

Job Type Full-time Description KMB Property Management, a growing company in the corridor, is seeking an HOA Specialist to serve as the main liaison between KMB and the homeowner's associations we ...

HOA Talent

HOA/COA Portfolio Manager

Chicago, IL · On-site

Forth Group is a full-service condominium and HOA management specialist serving community associations in downtown Chicago and surrounding neighborhoods. Our company was founded in the late 1980s as ...

HOA Talent

HOA/COA Portfolio Manager

Chicago, IL · On-site

Forth Group is a full-service condominium and HOA management specialist serving community associations in downtown Chicago and surrounding neighborhoods. Our company was founded in the late 1980s as ...

HOA Talent

HOA/COA Portfolio Manager

Chicago, IL

Forth Group is a full-service condominium and HOA management specialist serving community associations in downtown Chicago and surrounding neighborhoods. Our company was founded in the late 1980s as ...

HOA Talent

HOA/COA Community Association Manager

Houston, TX · On-site

$52K - $66K/yr

Community Association Manager (CAM) | HOA Manager | Condominium Association Manager Creative ... CMCA (Certified Manager of Community Associations), AMS (Association Management Specialist), and/or ...

HOA Talent

HOA/COA Community Association Manager

Houston, TX · On-site

$52K - $66K/yr

Community Association Manager (CAM) HOA Manager Condominium Association Manager Creative Management ... CMCA (Certified Manager of Community Associations), AMS (Association Management Specialist), and/or ...

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Hoa Specialist information

What is an HOA Specialist?

HOA Specialists are professionals who manage and oversee the daily operations of Homeowners Associations (HOAs). Their responsibilities typically include handling administrative tasks, coordinating maintenance and repairs, enforcing community rules, managing budgets, and serving as a liaison between homeowners and the HOA board. They play a critical role in ensuring that the community operates smoothly and that residents' concerns are addressed promptly. HOA Specialists may work directly for the association or through a property management company.

What are the key skills and qualifications needed to thrive as an HOA Specialist?

To thrive as an HOA Specialist, you need a solid understanding of community association management, property laws, and administrative processes, often supported by experience in real estate or property management. Familiarity with management software such as TOPS, AppFolio, or Yardi and certifications like the Certified Manager of Community Associations (CMCA) are highly valued. Strong communication, conflict resolution, and organizational skills help you effectively interact with homeowners, board members, and vendors. These skills ensure smooth operations, compliance with regulations, and a positive community environment.

What are some typical challenges an HOA Specialist faces when managing multiple communities simultaneously?

HOA Specialists often manage several communities at once, which can present challenges such as balancing competing priorities, maintaining clear communication with various boards, and staying compliant with different sets of governing documents and local regulations. Effective time management and organization are essential to ensure each community’s needs are met and issues are addressed promptly. Additionally, building strong relationships with board members and residents helps facilitate smoother problem-solving and fosters trust across all communities.

What is the difference between Hoa Specialist vs Property Manager?

AspectHoa SpecialistProperty Manager
CertificationsHOA certifications, community association licensesReal estate licenses, property management certifications
Work EnvironmentCommunity associations, HOA officesResidential/commercial properties, management offices
Employer & IndustryHOA boards, community management firmsProperty management companies, landlords
Primary FocusHOA rules, community relations, dues collectionProperty maintenance, tenant relations, leasing

While both roles involve managing residential communities, an Hoa Specialist primarily focuses on HOA rules, community relations, and dues collection within homeowner associations. A Property Manager oversees broader property operations, including maintenance, leasing, and tenant management. The Hoa Specialist's role is more community-centric, whereas the Property Manager handles overall property performance.

More about Hoa Specialist jobs

What job categories do people searching Hoa Specialist jobs look for?

The top searched job categories for Hoa Specialist jobs are:

Hoa Specialist jobs near you
Infographic showing various Hoa Specialist job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

HOA Specialist

KMB Property Management

Iowa City, IA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Job description

Description

KMB Property Management, a growing company in the corridor, is seeking an HOA Specialist to serve as the main liaison between KMB and the homeowner's associations we manage. We are looking for someone who is motivated for growth within the role and company. Please find details on position below.


RESPONSBILITIES:

This position is based out of Iowa City and will require some light travel to Marion, Hiawatha and other surrounding areas. Specific duties include, but are not limited to:

COMMUNICATION

  • Maintain regular communication with the board and association members.
  • Collaborate with the Board of Directors to determine management priorities.
  • Maintains good public relations and interact with residents and board members in a positive, respectful, and professional manner at all times.
  • Respond to letters, emails, and phone calls from owners, keeping record of all interactions.
  • Send notices of regular, annual, and special meetings.
  • Report resident concerns to the board and help to mediate neighborhood conflicts.
  • Educate homeowners on approved policies and procedures, according to their association bylaws.

FISCAL MANAGEMENT

  • Oversees collection of monthly assessments from residents.
  • Work with the accounting team to ensure bills are paid and monthly financial statements are accurate.
  • Collaborate with the Board of Directors and the accounting team to develop an annual budget.
  • Send homeowners delinquency notices and follow up with calls to help bring their account current.
  • Ensure homeowners are charged for delinquent dues and violations if necessary.
  • Report past due accounts to the Board of Directors and file liens as needed.

ADVICE AND CONSULTATION

  • Advise the board on governing documents.
  • Refer the board to other professional advisors (e.g. attorneys, CPAs, engineers).
  • Research insurance coverage, handle the claims process, and oversee insurance reviews.
  • Attend annual meetings, present a property manager report, and assists in administrative tasks.

RECORD KEEPING

  • Maintain files for each member of the association/owner and all renters.
  • Maintain records for the association.
  • Keep track of home sales and ensure any changes of ownership are documented.
  • Provide HOA documents as requested by realtors for any pending home sales.
  • Complete Questionnaires and Dues Verification forms to assist in closings.

PROPERTY MANAGEMENT & MAINTENANCE

  • Coordinate and communicate with vendors to oversee projects.
  • Obtain bids, negotiate contracts with vendors and obtain approval from the Board of Directors.
  • Coordinate maintenance to handle emergency situations.
  • Walk the property regularly and note any violations or maintenance issues.
  • Send homeowners violation notices, issue fines, and work with residents to educate them on the HOA policies.
  • Enter work orders for maintenance into the software system, schedule with residents, and follow up on unresolved issues.
  • Investigates resident disturbances, violations, or complaints, and resolves problems in accordance with regulations established by Board of Directors.
  • Implement Rules & Regulations adopted by the board.

Job Type: Full-time

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

Requirements

 EDUCATION, EXPERIENCE & SKILLS:

  • Associate's Degree (A.A.) from an accredited college or equivalent work experience
  • 2 years property management experience
  • Rent Manager software knowledge a plus
  • Strong attention to detail & accuracy
  • Professional verbal and written communication skills
  • Exceptional customer service
  • Provides proactive service to customers both internal and external
  • Produces quality work and results that meet expectations
  • Team player
  • Strong computer and data entry skills
  • Ability to multi-task and prioritize in a fast-paced environment
  • Driver's License (Required)

Apply