ZipRecruiter

Log In

1

Hoa Assistant Jobs (NOW HIRING)

David Weekley Homes

HOA Coordinator

Tampa, FL · On-site

Support HOA management with fees, budgeting, and stakeholder updates. * Assist HOA management in resolving homeowner inquiries and issues. * Support homebuilding team with external developer ARC ...

David Weekley Homes

HOA Coordinator

Tampa, FL · On-site

Support HOA management with fees, budgeting, and stakeholder updates. * Assist HOA management in resolving homeowner inquiries and issues. * Support homebuilding team with external developer ARC ...

J.F. Shea Family of Companies

$20/hr

The Administrative Assistant, HOA acts as the first point of contact for the department by greeting members and answering phones, scheduling appointments, assisting homeowners with purchase of access ...

AMS

HOA Portfolio Assistant

Salem, OR · Hybrid

$22/hr

Personal and Professional Growth As the fastest growing HOA management company in the Pacific ... Obtain bids, create and send work orders, and assist managers in overseeing projects and activities ...

RS Fincher

HOA Manager

Apex, NC · On-site

$57K - $60K/yr

Obtain contractual quotes for the board, as directed by the board * Assist Board with understanding ... Work with board treasurer and RS Fincher Accounting Manager regarding hoa budgets, monthly ...

Lennar

HOA Administrator

Pensacola, FL · On-site

Coordinate and assist in HOA turnover process with Management Company * Perform all other duties as assigned. * Prepare and review HOA related documents (i.e. CC&Rs, bylaws, reserve studies ...

HOA Management

Be Seen First

Administrative Assistant

Las Vegas, NV · On-site

$18 - $20/hr

We are an HOA Management company (www.lasvegashoa.com) in search for expert Administrative Assistant. The position is Full Time and pay is depending on experience with the ability to be part of a ...

Lennar Homes

HOA Administrator

Pensacola, FL · On-site

Coordinate and assist in HOA turnover process with Management Company Perform all other duties as assigned. Prepare and review HOA related documents (i.e. CC&Rs, bylaws, reserve studies, development ...

Progress Residential

Manager HOA Accounting

Tempe, AZ · On-site

Text "ProgressJobs" to 25000 to chat with Kate, our AI Recruiting Assistant. She can help you explore open roles, apply, and answer your questions in real time. Position Summary: The HOA Accounting ...

Lennar

HOA Administrator

Pensacola, FL · On-site

Coordinate and assist in HOA turnover process with Management Company * Perform all other duties as assigned. * Prepare and review HOA related documents (i.e. CC&Rs, bylaws, reserve studies ...

Progress Residential

Manager HOA Accounting

Tempe, AZ · On-site

Text "ProgressJobs" to 25000 to chat with Kate, our AI Recruiting Assistant. She can help you explore open roles, apply, and answer your questions in real time. Position Summary: The HOA Accounting ...

Castle Group

Administrative Assistant - HOA

Sarasota, FL · On-site

$16.75 - $22.50/hr

Answers telephones promptly and assists residents with questions, concerns, and general HOA questions. * Assist residents in setting up auto pay and help manage the TownSquare account. * Answer ...

previous pagenext page

Showing results 21-40

All JobsHousekeeping JobsDomestic Services JobsHousekeeper JobsHoa Assistant Jobs

Hoa Assistant information

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

More about Hoa Assistant jobs

What cities are hiring for Hoa Assistant jobs?

Cities with the most Hoa Assistant job openings:

What are the most commonly searched types of Hoa jobs?

The most popular types of Hoa jobs are:

What states have the most Hoa Assistant jobs?

States with the most job openings for Hoa Assistant jobs include:

What job categories do people searching Hoa Assistant jobs look for?

The top searched job categories for Hoa Assistant jobs are:

Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in the United States as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, and 5% Contract. Highlights an 100% In-person job distribution.

Administrative Assistant Large Scale HOA

Contempo Homeowners Association

Union City, CA • On-site

$20.25 - $27.25/hr

Full-time

Medical, Dental, Vision, PTO

Re-posted 19 days ago

Job description

Benefits:
  • Employee discounts
  • Health insurance
  • Paid time off
  • Competitive salary
  • Dental insurance
  • Training & development
  • Vision insurance

Position Summary

We are seeking a motivated, organized, and customer-focused Administrative Assistant to join our team at a well-established large scale homeowners association serving 682 homes. This position is ideal for someone who enjoys working with people, has strong administrative skills, and is interested in developing a long-term career in HOA and community association management.
The Administrative Assistant plays a vital role in supporting the daily operations of the Association by providing exceptional customer service to homeowners, assisting the management team, coordinating administrative functions, and helping ensure the community operates efficiently. This position offers opportunities for professional growth, mentorship, and advancement into HOA Community Management.
Essential Responsibilities

  • Support the Community General Manager and Assistant General Manager with daily administrative duties and special projects. 
  • Provide exceptional customer service to homeowners, residents, vendors, and Board Members. 
  • Answer the office door during limited office hours, answer phones, emails, and resident inquiries in a professional and timely manner. 
  • Assist with homeowner correspondence, mailings, notices, newsletters, applications and general community communications. 
  • Maintain organized accurate homeowner records, scanning, paper- and digital-filing, and updating databases. 
  • Assist with processing incoming mail, invoices, work orders, and vendor documentation. 
  • Assist with covenant compliance tracking and homeowner communications. 
  • Assist with site inspections, parking enforcement, pool and playground inspections. 
  • Assist with coordination of maintenance requests and communicate with vendors regarding community maintenance and improvement projects. 
  • Assist with event planning and community engagement activities. 
  • Maintain confidentiality while handling sensitive homeowner and Association information. 
  • Perform other administrative duties as assigned. 
Qualifications

  • High school diploma or equivalent required; associate's degree preferred. 
  • Minimum 1–2 years of administrative or customer service experience. 
  • Excellent verbal and written communication skills. 
  • Strong organizational skills with the ability to prioritize multiple tasks. 
  • Proficient in Microsoft Office (Word, Excel, Outlook); experience with HOA management software is a plus. 
  • Professional, positive, and solution-oriented attitude. 
  • Ability to work independently while contributing to a collaborative team environment. 
  • Strong attention to detail and accuracy. 
Preferred Qualities

  • Ability to build positive, supportive relationships with homeowners, Board Members, vendors, and coworkers 
  • Interest in pursuing a career in community association or property management. 
  • Willingness to learn about HOA governance, policies, and California HOA laws. 
  • Adaptability and willingness to take on new responsibilities as the organization grows. 
Growth Opportunity

This position is designed for someone who wants more than an administrative role. The successful candidate will receive hands-on exposure to all aspects of HOA operations, including customer service, governance, budgeting, vendor management, homeowner relations, compliance, and Board support. As experience and skills develop, opportunities may exist to advance.
Schedule

  • Full-time 
  • Monday through Friday 8:30 a.m. to 5:00 p.m. 
Compensation & Benefits

We offer a competitive salary based on experience, along with a comprehensive benefits package that includes:
  • Medical, dental, and vision insurance allotment 
  • Paid vacation and holidays 
  • Professional development and industry education 
  • Positive, supportive, learning work environment
If you are highly organized, enjoy serving your community, and are looking for a rewarding career path with opportunities to learn and grow, we encourage you to apply.