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Hoa Assistant Jobs in Virginia (NOW HIRING)

Associa

Administrative Assistant

Fredericksburg, VA · On-site

$17 - $19/hr

Community Group, Inc, an Associa company, is hiring a full-time Administrative Assistant to support its HOA community in the Fredericksburg, VA area. Daily responsibilities: * Work hours: 8:30am - 5 ...

Associa

Communications Specialist

Williamsburg, VA · On-site

$20 - $23/hr

Oversee projects, as assigned by General Manager and HOA Manager, for the association. * Assist residents and schedule any training sessions necessary to educate residents on how to log into the ...

Associa

Communications Coordinator

Williamsburg, VA · On-site

$20 - $23/hr

Daily responsibilities: * Assist the HOA Manager in preparation and distribution of the monthly HOA Board package and agenda. * Supervise and evaluate contractor compliance on smaller contracts ...

Associa

Onsite Community Manager

Richmond, VA · On-site

Issue HOA violations notices to homeowners; follow up to ensure violations were corrected ... Review financials and delinquency reports, assist with budget creation. * Submit RFPs, review ...

W3Global Inc.

Associate Attorney

Vienna, VA

$120K - $150K/yr

... Community Association/HOA practice. Candidates must be licensed to practice in Maryland ... Draft legal documents and assist with legal analysis. * Collaborate with attorneys and support ...

LHH US

Escrow Assistant

Mclean, VA

$24 - $26/hr

... obtain HOA information, schedule and coordinate times for closings * Prepare copies for ... In addition to the above duties, the escrow assistant may have post closing job responsibilities ...

LHH US

Escrow Assistant

Mclean, VA

$24 - $26/hr

... obtain HOA information, schedule and coordinate times for closings * Prepare copies for ... In addition to the above duties, the escrow assistant may have post closing job responsibilities ...

Associa

Community Association Manager

Charlottesville, VA · On-site

$51K - $65K/yr

Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events. * Assist homeowners in completing ...

Associa

Community Association Manager

Mechanicsville, VA · On-site

$49K - $62K/yr

Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance updates, HOA guidelines, community events, and monthly meetings. * Assist homeowners in ...

DR Horton

Escrow Assistant-Temporary Only

Midlothian, VA · On-site

$18.50 - $23.50/hr

... obtain HOA information, schedule and coordinate times for closings * Prepare copies for ... In addition to the above duties, the escrow assistant may have post closing job responsibilities ...

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Hoa Assistant information

What are some typical challenges faced by an HOA Assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is a HOA Assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA Assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

What are the most commonly searched types of Hoa jobs in Virginia? The most popular types of Hoa jobs in Virginia are:
What job categories do people searching Hoa Assistant jobs in Virginia look for? The top searched job categories for Hoa Assistant jobs in Virginia are:
What cities in Virginia are hiring for Hoa Assistant jobs? Cities in Virginia with the most Hoa Assistant job openings:
Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 3% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Associa

Fredericksburg, VA • On-site

$17 - $19/hr

Full-time

Re-posted 11 days ago

Associa rating

7.2

Company rating: 7.2 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

107th of 249 rated facilities management

Job description

Community Group, Inc, an Associa company, is hiring a full-time Administrative Assistant to support its HOA community in the Fredericksburg, VA area.
Daily responsibilities:
  • Work hours: 8:30am - 5:30pm.
  • Meet and greet homeowners, visitors, guest, members of the Board of Directors, maintenance contractors and vendors.
  • Manage Phones, daily emails, mass emails, and all correspondence.
  • Research and respond to inquires.
  • Conduct resale and compliance inspections.
  • Schedule and coordinate maintenance contractors and vendors onsite.
  • Create and mail out HOA Violation notices.
  • Assist in preparing hearing letters.
  • Assist homeowners in completing and submitting architectural review applications.
  • Assist in reviewing and approving invoices.
  • Issue and activate pool and club house passes.
  • Schedule and send out board meeting reminders.
  • Assemble documents for board packets.
  • Other duties as directed.

Pay rate: $17-$19 an hour.
  • 2+ years of office assistant or clerical experience in a corporate setting with experience in the single-family, multi-family, vacation rental, or hospitality industries preferred.
  • Excellent communication skills (written and spoken) and conflict resolution techniques.
  • Service driven, Customer focused, and Team oriented.
  • Proficient in MS Office Products (Word, Excel, and Outlook).
  • Ability to manage multiple projects, prioritize and re-prioritize tasks.
  • Proactive, takes initiated, and attention to detail.

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What Associa employees say

Pay

Benefits

Hours and flexibility

Workplace

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About Associa

Sourced by ZipRecruiter

With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision.

Industry

Real estate

Company size

10,000+ Employees

Headquarters location

Dallas, TX, US

Year founded

1979

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