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Hoa Assistant Jobs in Virginia (NOW HIRING)

Associa

Community Manager

Ashburn, VA · On-site

Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events. * Assist homeowners in completing ...

Associa

Recreation Attendant (Part time)

Haymarket, VA · On-site

$15 - $16/hr

... large-scale HOA community in Haymarket. The Facilities Recreation Attendant provides front desk ... Greet residents, guests, and vendors as they enter and exit the clubhouse. * Assist residents and ...

Associa

Field Services Manager

Chantilly, VA · On-site

$70K - $75K/yr

... vendors, assist in project scope and be the liaison between our homeowner association client (HOA) clients and vendors to make sure that each project is on schedule and following contract. This ...

Andersen

Supervisor I Event & Retail Marketing

Fairfax, VA · On-site

$52K - $81K/yr

SUMMARY: Assist the Event & Retail Manager to cost-effectively drive non-media lead generation and ... groups, HOA's, company-created events and more. Please note: this position has a significant ...

Pulte Group

Land Financial Analyst

Fairfax, VA · Hybrid

$100K - $120K/yr

Prepares soft cost budget analysis (property taxes, HOA funding, and land overhead absorption) and ... May assist other professionals with tasks and assignments. Leadership & Talent Management: * May ...

New

PulteGroup, Inc.

Land Financial Analyst

Fairfax, VA · On-site

$100K - $120K/yr

Prepares soft cost budget analysis (property taxes, HOA funding, and land overhead absorption) and ... May assist other professionals with tasks and assignments. Leadership & Talent Management: * May ...

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Hoa Assistant information

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

What are the most commonly searched types of Hoa jobs in Virginia?

The most popular types of Hoa jobs in Virginia are:

What are popular job titles related to Hoa Assistant jobs in Virginia?

For Hoa Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Hoa Assistant jobs in Virginia look for?

The top searched job categories for Hoa Assistant jobs in Virginia are:

What cities in Virginia are hiring for Hoa Assistant jobs?

Cities in Virginia with the most Hoa Assistant job openings:

Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in Virginia as of August 2026, with employment types broken down into 79% Full Time, 17% Part Time, and 4% Contract. Highlights an 100% In-person job distribution.

Community Manager

Associa

Ashburn, VA • On-site

Full-time

Re-posted 23 days ago

Associa rating

7.2

Company rating: 7.2 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

109th of 256 rated facilities management

Job description

The Community Manager is an onsite role overseeing all office, administrative, and maintenance projects to include capital improvements. The Community Manager is the liaison among the homeowners, members of the Board of Directors, Committee Members, the association management staff, and maintenance vendors and contractors.
Daily responsibilities:
  • Implement Board policy and directives within the scope of the management agreement. Works with the board on strategic initiatives, policy governance and association projects.
  • Walk and inspect community. Ensure the community is well maintained and the Code, Compliance, Rules & Regulations are followed.
  • Issues violation notices to homeowners and follow-up to ensure the correction was made.
  • Meet and greet homeowners, residents, members of the Board of Directors, maintenance vendors and contractors.
  • Research and respond to inquires in-person, by phone, and email.
  • Data enter and update information in the database; record and track documents and information.
  • Create and manage budgets; review financial reports, interpret Balance Sheet, Income Statement, Operating Expenses, and reserves.
  • Submit RFPs, manage the bidding and vendor selection process, develop vendor relationships, and mange capital projects.
  • Prioritize maintenance requests and work orders; schedule and coordinate maintenance vendors and contractors for work to be done onsite.
  • Prepare board packages. Coordinate and schedule monthly and annual board meetings.
  • Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events.
  • Assist homeowners in completing architectural review forms and follow-up with homeowners on the Board's decision.
  • Other projects as assigned.

  • 2+ years of community association experience.
  • Knowledge of the Association Board of Directors, the General Manager, and how those roles interface with the requests of homeowners.
  • Willingness to obtain and maintain CMCA, AMS, or PCAM, company paid.
  • Customer service driven and team oriented.
  • Takes ownership and initiative. Proactive communication skills and forthcoming with ideas and solutions to improve processes, create efficiencies, and reduce expenses.
  • Ability to interpret financials and create budgets, to include Balance Sheet, Income Statement, Operating Expenses, Reserve Study, Delinquency Reports, Variance Analysis, etc.
  • Effective project management skills; ability to prioritize and manage multiple projects in various stages of completion and communicate with all parties involved.
  • Excellent communication skills (written and spoken) with effective conflict resolution techniques.

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What Associa employees say

Pay

Benefits

Hours and flexibility

Workplace

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About Associa

Sourced by ZipRecruiter

With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision.

Industry

Real estate

Company size

10,000+ Employees

Headquarters location

Dallas, TX, US

Year founded

1979

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