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Hoa Administrative Jobs (NOW HIRING)

Associa

Administrative Assistant

Fredericksburg, VA · On-site

$17 - $19/hr

Community Group, Inc, an Associa company, is hiring a full-time Administrative Assistant to support its HOA community in the Fredericksburg, VA area. Daily responsibilities: * Work hours: 8:30am - 5 ...

Leland Management

Administrative Assistant

Kissimmee, FL · On-site

$18 - $19/hr

Experience with HOA management software preferred. * Ability to prioritize multiple tasks in a fast ... Performance Expectations The Administrative Assistant is expected to: * Deliver exceptional ...

Associa

Assistant HOA Community Manager

Myrtle Beach, SC · On-site

$17 - $20.75/hr

... HOA community in Myrtle Beach, SC. The Assistant Community Manager is the liaison among the Onsite ... This role is onsite and performs all office, administrative and clerical functions, coordinating ...

AMS

Administrative Assistant - Portland

Portland, OR

$21 - $25/hr

Support multiple Association Business Managers with daily administrative tasks. * Communicate with ... Why AMS? We're one of the fastest-growing HOA management companies in the Pacific Northwest, and we ...

Associa

Portfolio Manager, HOA

Chantilly, VA · On-site

Associa is hiring a Portfolio Manager to over see multiple HOA communities in the northern VA area ... include administrative, maintenance, capital projects, and budgets. Daily responsibilities:

Kavaliro

HOA Attorney

Jacksonville, FL · On-site

Kavaliro is seeking an HOA Attorney to support a client Qualifications * Active membership in good ... administrative time, resources and money.

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How much do hoa administrative jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for hoa administrative in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an HOA administrator, and why are they important?

To thrive as an HOA Administrator, you need strong organizational skills, knowledge of property management practices, and familiarity with relevant laws and regulations, often supported by experience in administration or property management. Proficiency with property management software, accounting systems, and document management tools is typically required. Exceptional communication, conflict resolution, and customer service skills help you work effectively with homeowners, board members, and vendors. These abilities are crucial for efficiently managing community operations, ensuring legal compliance, and fostering positive relationships within the association.

What are some common challenges faced by HOA administrative professionals, and how can they be effectively managed?

HOA Administrative professionals often encounter challenges such as balancing the needs of residents with board directives, managing multiple projects simultaneously, and ensuring compliance with governing documents and state laws. Effective communication, organization, and time management skills are essential for handling these demands. Proactively setting clear expectations with residents and board members, staying updated on legal requirements, and using HOA management software can help streamline processes and reduce stress in this role.

What is an HOA administrative professional?

HOA administrative professionals are individuals who manage the day-to-day operations of a Homeowners Association (HOA). Their responsibilities typically include handling member communications, organizing meetings, maintaining records, processing payments, and ensuring compliance with community rules and regulations. They serve as a liaison between the board, residents, and vendors to ensure the smooth functioning of the community. Their role is essential in keeping the HOA organized and responsive to the needs of its members.
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Hoa Administrative jobs near you
Infographic showing various Hoa Administrative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $44,338 per year, or $21.3 per hour.

Administrative Assistant - HOA

Castle Group

Lakewood Ranch, FL • On-site

$16.25 - $22/hr

Full-time

Re-posted 13 days ago

Job description

Overview
The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office.
The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. They perform all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.
Responsibilities
Essential Duties and Responsibilities
  • Answers telephones promptly and assists residents with questions and concerns.
  • Tracks resident issues to enable the Property Manager to identify major problems or trends.
  • Maintains Association files, mail, binders, and office supply inventory.
  • Attends Board Meetings as requested.
  • Creates/posts newsletters and notices. Assists the manager with updating the website as needed.
  • Maintains homeowner roster, database, mail instructions, and homeowner files.
  • Assists in reviewing leases, if applicable, and processing new owner approval and interview packages.
  • Review receivable reports and assist the property manager in forwarding collection packages to counsel.
  • Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.
  • May be responsible for the processing of Association expense checks.
  • Records miscellaneous income in assigned software.
  • Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.
  • Process ARCs and assist residents in booking amenity reservations.
  • Assists residents with access control requests (new fob, gate remotes, transponders, etc).
  • In the absence of a Covenants Coordinator, conduct the following:
  • Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion
  • Upload violations to the Production folder for mail-outs daily.
  • Respond to resident inquiries with the information necessary to correct the violation in a timely manner.
  • Performs property inspections and follows up on work orders as needed as directed by the Property Manager
  • Ensures all safety precautions and procedures are followed while performing duties.
  • Other duties and responsibilities as assigned by the Property Manager.

Qualifications
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and Experience
  • High school diploma or equivalency required.
  • A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.
  • Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
  • The position may require a valid Driver's License.

Skills and Abilities
  • Strong customer service, communication, and interpersonal skills.
  • Strong conflict resolution skills with the ability to handle and diffuse conflict situations required.
  • Able to work under tight deadlines and use time effectively based on key priorities.
  • Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.
  • Excellent interpersonal and office management skills.
  • Excellent organizational skills and a high attention to detail.
  • Ability to prioritize tasks in a fast-paced environment.
  • Multiple language fluency is desirable and may be required depending on the community's needs.
  • Ability to learn new technology.
  • Ability to act with integrity, professionalism, and confidentiality.

Physical requirements
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
  • Able to work under pressure, maintain composure, and utilize good judgment during emergency/difficult and stressful situations.
  • Ability to lift 30lbs. following appropriate safety procedures.
  • Ability to:
  • Work in a seating position for long periods
  • Handle, grasp, and feel objects and equipment.
  • Reach with hands and arms.
  • Extensive use of fingers for typing and visual use of the computer monitor.
  • Ability to quickly and easily navigate property/buildings are required to meet the job functions.
  • Repeat various motions with wrists, hands, and fingers.
  • Ability to detect auditory and visual emergency alarms.
  • Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.
  • Visual ability correctable to 20/20.
  • Ability to respond verbally in an understandable, professional manner in person and over the telephone.
  • May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.
  • May be required to cover administrative staff at other communities within reasonable distance when needed.

EQUAL EMPLOYMENT OPPORTUNITY
Castle is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.
DISCLAIMER
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.

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