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Grant Administrator Jobs (NOW HIRING)

City of Great Falls

Grant Administrator

Great Falls, MT · On-site

$80K - $94K/yr

The position will work with all staff across the organization to pursue, research and write grant proposals, monitor and report on all grant programs and provide review of procurement/contracts to ...

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How much do grant administrator jobs pay per year?

As of Aug 14, 2026, the average yearly pay for grant administrator in the United States is $69,535.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,000.00 and $80,000.00 per year, depending on experience, location, and employer.

What are some common challenges grant administrators face when managing multiple grants simultaneously?

Grant Administrators often juggle multiple grants with varying compliance requirements, deadlines, and reporting formats. Keeping track of different funder guidelines while coordinating with program staff, finance teams, and external partners can be challenging. Strong organizational skills and effective communication are essential for staying on top of deliverables, ensuring timely submissions, and avoiding errors that could jeopardize funding. Utilizing grant management software and establishing clear internal workflows can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a grant administrator?

To thrive as a Grant Administrator, you need strong organizational skills, attention to detail, and a thorough understanding of grant writing and compliance, often supported by a bachelor’s degree in a relevant field. Familiarity with grant management software, budgeting tools, and federal or state grant systems is typically required. Excellent communication, analytical thinking, and the ability to manage multiple deadlines make someone stand out in this position. These skills ensure accurate grant administration, compliance with regulations, and successful funding outcomes for organizations.

What does a grant administrator do?

A grant administrator manages the process of awarding and overseeing grants, ensuring compliance with funding requirements, preparing reports, and monitoring budgets. They often coordinate with applicants, review proposals, and maintain documentation using grant management software. Strong organizational and communication skills are essential for this role.

Is grant management a stressful job?

Grant management can be stressful due to deadlines, detailed reporting requirements, and the need for accuracy in financial and program documentation. The role often involves coordinating with multiple stakeholders and managing complex budgets, which can contribute to workload pressure. However, stress levels vary depending on organizational size, support systems, and individual skills in organization and communication.
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Grant Administrator jobs near you
Infographic showing various Grant Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $69,535 per year, or $33.4 per hour.

GRANT ADMINISTRATOR

Goodwill Industries of Arkansas

Little Rock, AR • On-site

Other

Posted 21 days ago

Goodwill Industries Of Arkansas rating

4.7

Company rating: 4.7 out of 10

Based on 17 frontline employees who took The Breakroom Quiz

725th of 772 rated non-profit organizations

Job description

The Grants Administrator supports Goodwill Arkansas' mission of changing lives through education, training, and employment by coordinating grant research, writing, reporting, compliance, and data tracking.
This position works closely with Development, Mission Services, Finance, and program teams to identify funding opportunities, prepare strong grant submissions, monitor deadlines, collect outcomes, maintain accurate records, and ensure funder requirements are met.
The role requires strong writing, organization, attention to detail, follow-through, and the ability to turn program activity, data, and participant impact into clear funder-ready materials.
Essential Duties and Responsibilities
1. Research foundation, corporate, government, and community funding opportunities aligned with Goodwill Arkansas' mission, programs, and strategic priorities.
2. Maintain the grants calendar, including application deadlines, reporting dates, renewals, award notices, and required deliverables.
3. Track grant opportunities through the full lifecycle, including prospecting, submission, award, reporting, renewal, and closeout.
4. Maintain organized grant files, including proposals, budgets, agreements, reports, correspondence, and compliance documents.
5. Monitor funder portals and communications for updates, deadlines, and reporting requirements.
6. Draft and edit grant applications, letters of inquiry, renewal requests, reports, and supporting materials.
7. Prepare clear and compelling narratives that communicate program needs, outcomes, and impact.
8. Coordinate with internal departments to collect program information, budgets, data, success stories, and required attachments.
9. Ensure proposals are complete, accurate, aligned with funder guidelines, and submitted on time.
10. Prepare grant reports, updates, reimbursement requests, and compliance documentation.
11. Collect and review program data, including participant demographics, services, credentials, employment outcomes, referrals, and other required metrics.
12. Work with CaseWorthy and other internal systems to support accurate data tracking and reporting.
13. Monitor grant deliverables and help ensure internal teams understand documentation and reporting expectations.
14. Assist with budget details, expense documentation, match information, restricted funding records, and financial reporting support.
15. Coordinate with Finance on grant budgets, reimbursements, allowable expenses, restricted funds, and funder-required financial documentation.
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education
Bachelor's
Experience
2 years related experience and/or training.
Management Experience
Not Applicable
Skills
Grant writing, grant research, reporting, compliance, project management, data tracking, budget coordination, funder stewardship, cross-department collaboration, deadline management, attention to detail, written communication, Microsoft Office, Excel, SharePoint, CaseWorthy, CRM systems, and online grant portals.
Required Certificates, Licenses, Registrations
Valid driver's license required if travel is assigned.
Reliable transportation required for occasional meetings, partner visits, or Goodwill Arkansas site travel.
No grant-specific certification required.
Preferred Certificates, Licenses, Registrations
Grant writing or grants management certification preferred.
GPC, CGMS, or similar grant compliance credential preferred.
Project management certification preferred, such as CAPM or PMP.
Mental Demands
CLOSE MENTAL DEMAND. Operations requiring CLOSE AND CONTINUOUS ATTENTION for control of operations. OPERATIONS REQUIRING INTERMITTENT DIRECT THINKING to determine or select the most applicable way of HANDLING SITUATIONS regarding the organization's administration and operations; also, to determine or select material and equipment where highly variable sequences are involved.
Analytical Ability / Problem Solving
MODERATELY STRUCTURED. Fairly broad activities using moderately structured procedures with only generally guided supervision. Interpolation of learned things in somewhat varied situations.
Responsibility for Work of Others
Depending on the role, this position may include responsibility for leading or supervising the work of others in accordance with the organization's policies and applicable laws. When applicable, responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems.
Working Conditions
Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.
Physical Demand
SEMI-REPETITIVE, LOW PHYSICAL: SEMI-REPETITIVE type work which requires PERIODS OF CONCENTRATION FOR VARIED TIME CYCLES as prescribed by the tasks.

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