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Graduation Coordinator Jobs in Indiana (NOW HIRING)

Brighton Hospice

Intake Coordinator

Carmel, IN · On-site

$17 - $23.25/hr

Minimum of two years' experience preferably in hospice or health care setting, or graduation from a one- or two-year college preferred * Proficient with Microsoft applications including Word and ...

Brighton Hospice

Intake Coordinator

Carmel, IN · On-site

$17 - $23.25/hr

Minimum of two years' experience preferably in hospice or health care setting, or graduation from a one- or two-year college preferred * Proficient with Microsoft applications including Word and ...

RIVERVIEW HOSPITAL

Coord Back Office LPN

Noblesville, IN

$24.25 - $32.75/hr

Job Summary The Coordinator Back Office LPN supports and coordinates daily operations, clinical ... Graduation from an accredited Practical Nursing program Experience Requirements * Minimum: One (1) ...

New

Riverview Health

Coord Back Office LPN

Noblesville, IN

$24.25 - $32.75/hr

Description Job Summary The Coordinator Back Office LPN supports and coordinates daily operations ... Graduation from an accredited Practical Nursing program Experience Requirements * Minimum: One (1) ...

New

Riverview Health

Coord Back Office LPN

Noblesville, IN · On-site

$24.25 - $32.75/hr

Job Summary The Coordinator Back Office LPN supports and coordinates daily operations, clinical ... Graduation from an accredited Practical Nursing program Experience Requirements * Minimum: One (1) ...

BLONDIES TAN LLC

Stylist Apprentice

Columbus, IN

Graduation: 40% Service Commission + 10% Retail Commission Program Summary: Blondies Salon & Spa ... Social media content coaching and model coordination * Opportunities to build your clientele before ...

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Graduation Coordinator information

What are the key skills and qualifications needed to thrive as a Graduation Coordinator, and why are they important?

To thrive as a Graduation Coordinator, you need strong organizational skills, attention to detail, and experience in academic administration, often supported by a bachelor’s degree. Familiarity with student information systems (such as Banner or PeopleSoft), scheduling software, and event management tools is typically required. Excellent communication, problem-solving abilities, and a customer-service mindset are vital soft skills for coordinating with students, faculty, and vendors. These skills ensure smooth graduation processes, timely completion of requirements, and memorable ceremonies for students and stakeholders.

What are some common challenges Graduation Coordinators face during peak graduation periods, and how can these be managed effectively?

Graduation Coordinators often encounter increased workloads and tight deadlines during peak graduation seasons, as they must ensure all students meet requirements and that event logistics run smoothly. Managing last-minute changes, communicating with diverse stakeholders, and handling high volumes of documentation can be challenging. Effective time management, proactive organization, and clear communication with faculty, students, and vendors are essential to navigate these busy periods successfully. Collaborating closely with team members and utilizing management software can also help streamline processes and reduce stress.

What is the difference between Graduation Coordinator vs Academic Advisor?

AspectGraduation CoordinatorAcademic Advisor
Required CredentialsTypically a bachelor's degree, sometimes a master's in education or counselingBachelor's degree in education, counseling, or related field; often requires advising certifications
Work EnvironmentEducational institutions, primarily colleges and universitiesEducational institutions, colleges, universities, or student services offices
Employer & Industry UsageUsed in academic settings to manage graduation processesUsed to guide students academically and plan course schedules

While both roles work within educational settings, a Graduation Coordinator focuses on managing graduation ceremonies and ensuring students meet graduation requirements. An Academic Advisor provides ongoing academic guidance to students, helping them select courses and plan their educational path. Both roles require related credentials and are essential in supporting student success, but their primary responsibilities differ.

What are popular job titles related to Graduation Coordinator jobs in Indiana? For Graduation Coordinator jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Graduation Coordinator jobs in Indiana look for? The top searched job categories for Graduation Coordinator jobs in Indiana are:
What cities in Indiana are hiring for Graduation Coordinator jobs? Cities in Indiana with the most Graduation Coordinator job openings:
Graduation Coordinator jobs near you
Administrative Coordinator | Medieval Institute

Administrative Coordinator | Medieval Institute

University of Notre Dame

Notre Dame, IN • On-site

Full-time

Posted 14 days ago

University Of Notre Dame rating

7.5

Company rating: 7.5 out of 10

Based on 42 frontline employees who took The Breakroom Quiz

267th of 541 rated colleges and universities

Job description

Company Description
The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!
Job Description
The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners.
Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming.
About the Institute
The Medieval Institute at the University of Notre Dame is the nation's largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement.
Key Responsibilities
Graduate Program Administration
  • Maintain confidential electronic and paper records for 25-35 graduate students.
  • Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments.
  • Assist students with registration, enrollment overrides, expenses, and program-related activities.
  • Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations.
  • Track student academic progress and support graduate placement and job market activities.
  • Prepare graduation lists and verify degree completion requirements.
  • Maintain graduate student directories, placement records, and alumni information.
  • Manage graduate admissions processes through SLATE, including application review support and applicant communications.
  • Provide graduate program data and reports for Institute leadership, the Dean's Office, and the Graduate School.

Course Planning & Academic Support
  • Coordinate semester course scheduling and CourseLeaf submissions.
  • Collaborate with academic departments to identify and cross-list courses.
  • Prepare course schedule summaries and ensure compliance with institutional deadlines.
  • Update course information and related content on the Medieval Institute website.

Administration & Director Support
  • Provide direct administrative support to the Director and Associate Director.
  • Manage the Director's calendar, appointments, meetings, and travel-related arrangements.
  • Draft and distribute Institute communications and announcements.
  • Maintain Google Groups and other departmental communication lists.
  • Coordinate office procedures and maintain departmental records.
  • Serve as the primary point of contact for visitors, students, faculty, and external constituents.

Budget & Financial Support
  • Assist with budget administration and account management.
  • Reconcile ledger expenses and supporting documentation.
  • Track expenditures and prepare account reports as requested.
  • Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures.
  • Maintain budget tracking spreadsheets and related financial records.

Events & Program Support
  • Coordinate three major receptions and community events annually.
  • Manage event logistics, including room reservations, catering, materials, and communications.
  • Support Institute meetings, guest visits, and special events throughout the academic year.

Office Operations & Facilities
  • Manage office supplies, mail services, keys, and access to Institute spaces.
  • Process invoices, service requests, and work orders.
  • Maintain shared office resources and administrative systems.

Student Employee Supervision
  • Recruit, hire, train, schedule, and supervise undergraduate student employees.
  • Approve and monitor student worker assignments and performance.

Qualifications
Education & Experience:
  • Bachelor's degree with 3-4 years of related experience

Skills:
  • Excellent organizational skills and attention to detail
  • Strong interpersonal, customer service, and communication skills
  • Ability to prioritize multiple responsibilities and work independently
  • Demonstrated discretion in handling confidential information
  • Proficiency with Microsoft Word, Excel, and Google Workspace applications
  • Experience with financial tracking, reconciliation, or accounting processes
  • Proficiency with Adobe Acrobat Pro

Additional Information
Application Deadline to Apply: June 29, 2026
Hiring Pay Range:Up to $23/hour
Required Application Materials: A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application.
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

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