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Salvation Army

Gift Administrator

Rancho Palos Verdes, CA · On-site

$76K - $89K/yr

Gift Administrator DEPARTMENT: Gift Services STUATUS: Full-time, Exempt SALARY: $76,000 - $89,000 THE SALVATION ARMY MISSION The Salvation Army, an international movement, is an evangelical part of ...

Gustavus Adolphus College

Gift Planner

Saint Peter, MN · On-site

$78K - $95K/yr

Gift Planners in the Office of Advancement work as an integrated team of diversely talented ... administrators and faculty to accomplish fundraising goals. * Provide primary leadership for ...

Asuep

Principal Gift Officer, Athletics

Tempe, AZ · On-site

Principal Gift Officer Sun Devil Athletics, in partnership with the ASU Foundation (ASUF), advances ... administrators, to cultivate and steward authentic, high-impact relationships with donors and ...

Buc-ee's

Gift/Merchandise Manager

Amarillo, TX

$45K - $56K/yr

Our Gift/Merchandise Management is the reason it's impossible to go a day without seeing someone in ... Administer ongoing training to Merchandise staff in order for them to practice the principles of:

Buc-ee's

Gift/Merchandise Manager

Amarillo, TX · On-site

$45K - $56K/yr

Our Gift/Merchandise Management is the reason it's impossible to go a day without seeing someone in ... Administer ongoing training to Merchandise staff in order for them to practice the principles of:

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What are Gift Administrators?

Gift Administrators are professionals who manage and process charitable donations for organizations, such as nonprofits or educational institutions. They are responsible for recording gift information, ensuring accurate data entry, generating receipts and acknowledgments for donors, and maintaining donor records. Their work helps organizations track contributions, comply with regulations, and foster positive relationships with supporters. Gift Administrators often collaborate with fundraising and finance teams to ensure the smooth handling of all donations.

What are the main challenges a Gift Administrator faces when managing donor information and contributions?

A Gift Administrator often encounters challenges such as maintaining accurate donor records, ensuring timely processing of gifts, and adhering to strict confidentiality standards. Handling a high volume of donations, especially during peak fundraising periods, requires careful attention to detail to prevent errors and ensure proper acknowledgment. Additionally, Gift Administrators must collaborate closely with fundraising teams and finance departments, which demands strong communication skills and the ability to adapt to different software systems and workflows.

What are the key skills and qualifications needed to thrive as a Gift Administrator, and why are they important?

To thrive as a Gift Administrator, you need strong attention to detail, proficiency in data entry, and a background in fundraising or nonprofit administration, often supported by a relevant degree. Familiarity with donor management systems like Raiser's Edge and knowledge of database best practices are typically required. Excellent organizational skills, discretion, and clear communication help you efficiently process gifts and maintain donor relationships. These abilities ensure accurate gift processing, compliance, and positive donor experiences, which are critical for successful fundraising operations.
What are the most commonly searched types of Gift Administrator jobs? The most popular types of Gift Administrator jobs are:
What job categories do people searching Gift Administrator jobs look for? The top searched job categories for Gift Administrator jobs are:
Gift Administrator jobs near you
Infographic showing various Gift Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.
Gift Administrator

Gift Administrator

Salvation Army

Rancho Palos Verdes, CA • On-site

$76K - $89K/yr

Full-time

Posted 27 days ago

Salvation Army rating

6.1

Company rating: 6.1 out of 10

Based on 351 frontline employees who took The Breakroom Quiz

482nd of 690 rated non-profit organizations

Job description

TITLE: Gift Administrator
DEPARTMENT: Gift Services
STUATUS: Full-time, Exempt
SALARY: $76,000 - $89,000
THE SALVATION ARMY MISSION
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
POSITION SUMMARY
Execute all phases of gift processing relating to charitable remainder trusts, charitable gift annuities, outright gifts, endowments, payable-on-death gifts and donor advised fund gifts, including complex gift calculations and valuations. Transfer and liquidate real estate, life insurance contracts, mineral interests, stocks, bonds, mutual funds, cryptocurrency, and other assets donated to The Salvation Army. Provide support to the Gift Services Department to help ensure that the needs of all clients are served
EDUCATION AND WORK EXPERIENCE:
  • Minimum of five (5) years of experience in one or more of the following fields: Finance, Banking, or Legal
  • Five years of general office experience
  • Bachelor's Degree in a business-related field preferred

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
  • Excellent oral and written communication skills including spelling and grammar.
  • Must possess good analytical skills.
  • Ability to draft correspondence and communicate complex issues.
  • Demonstrated ability to solve problems and to negotiate with public and private entities.
  • Must be detail oriented with the ability to produce accurate and complete work.
  • Excellent customer service skills and mindset.
  • Ability to work effectively as a team member.
  • Working knowledge of basic accounting methods and procedures.
  • Proven ability to work with limited direction.
  • Ability to think independently and make decisions using sound and logical judgment.
  • Ability to work in a fast-paced environment and maintain poise under pressure.
  • Ability to manage workload effectively, includes planning, organizing, setting reasonable priorities and meeting deadlines.
  • Ability to research and perform due diligence.
  • General knowledge of business protocols.
  • Ability and willingness to keep information confidential.
  • Proficiency in Microsoft Word, Microsoft Excel, Microsoft Access, Power Point is desirable.
  • Ability and willingness to learn new software programs and databases.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Execute and Process all Charitable Gift Annuities and Charitable Remainder Trusts
  • Review gift annuity and charitable remainder trust applications and disclosures for completeness and accuracy. Initiate gift set up with TIAA Kaspick.
  • Receive funding assets and ensure efficient asset transfer to financial custodian.
  • Transfer, value and liquidate all non-liquid funding assets such as real property, stocks, bonds, mutual funds, cryptocurrency, and other assets.
  • Communicate with Directors of Gift Planning and/or advisors to resolve outstanding issues and questions.
  • Using software such as Crescendo or PG Calc, to perform gift calculations to determine payments, charitable tax deductions, etc.
  • Create gift agreements.
  • Using charitable remainder trust agreements and other gift agreements, initiate appropriate correspondence to all parties as required, including donors, beneficiaries, Director of Gift Planning, custodian, brokers, mutual fund companies and advisors.
  • Obtain charitable remainder distribution amounts from TIAA Kaspick on all gift annuities and charitable remainder trusts and provide required information for the withdrawal and distribution of charitable contract remainder funds.

Execute and Process all Outright Gifts Payable-On-Death Gifts, Endowments and DAFs
  • Manage the transfer and redemption of securities, ensuring the timeliness of the transactions.
  • Monitor divisional UBS brokerage accounts daily activity and ensure the timely sale and valuation of securities.
  • Work with external vendors in the liquidation of assets gifted to The Salvation Army.
  • Collect information from various sources (field staff, trustees, executors, title companies, real estate brokers, financial institutions, appraisers, etc.) and analyze information to determine market value, environmental issues, etc.
  • Obtain Broker's Market Analysis and research title and cure title defects as necessary, coordinating with title companies and county, state and federal agencies.
  • Draft Gift Services Committee (GSC) and Property Council (PC) agenda items for review and acceptance and liquidation of assets.
  • Oversee transfer of assets, including the drafting of required legal documents, tax forms, change of ownership, recording of deeds, conveyances, title insurance and insurance procurement as necessary.
  • For PC's consideration, assist with the review of listing and purchase and sale agreements, counter offers and oversee escrow process through closing, including examination of escrow instructions for accuracy and legal review.
  • Responsible for managing income and expenses of all real estate assets, including promissory notes secured by deeds of trust.
  • Responsible for database input and data integrity pertaining to all outright and payable-on-death gifts.
  • Responsible for maintaining accurate and timely donor information in database systems as it pertains to outright gifts.

Execute and Process Gift Terminations, Revocations and Distribution of Funds
  • Provide accurate and timely information to TIAA Kaspick on all gift terminations.
  • Initiate communication verbally or in writing, with all parties as required including donors, Planned Giving Directors, appropriate divisional staff, and advisors on all gift terminations.
  • Recover overpayments as necessary from decedent's estate.
  • Provide date of death valuations to financial advisors, executors, etc. as required.
  • Re-calculate charitable deduction in a timely fashion to meet tax deadlines.
  • Process revised 1099's.
  • Prepare distribution correspondence and reports to the GSC and Board of Directors (BOD) to facilitate the withdrawal and distribution of funds from the Gift Annuity Pool account and charitable remainder trust accounts.

Other Duties
  • Handle the listing and sale of real estate including the creation of agenda items for the GSC and BOD.
  • Assist with the preparation and review of quarterly and annual filings with the Department of Insurance.
  • Answer incoming phone calls from donors, field personnel and advisors and determine the most appropriate resolution.
  • Respond to donor and client inquiries and perform research as necessary.
  • Enter and maintain accurate and up to date information on all gifts in the Access database and the Gift and Estate Management System (GEMS).
  • Enter all gift processing tasks in GEMS database to ensure timely follow up.
  • Produce and assist in developing accurate, timely and effective reports as required.
  • Draft correspondence as requested.
  • Assist in the development of policies and procedures related to gift processing.
  • Serve as back-up to others in the Gift Services Department as necessary.
  • Perform other special projects and administrative functions as requested.
  • Other duties as assigned.

PHYSICAL REQUIREMENTS:
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.
  • Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
  • Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.
  • Ability to operate telephone.
  • Ability to operate a desktop or laptop computer.
  • Ability to lift up to 25 lbs. (usually file boxes).

REPORTS TO: DIRECTOR OF GIFT ADMINISTRATION
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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About Salvation Army

Sourced by ZipRecruiter

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Industry

Non-profits, retail, amusement, gambling, and recreation and religious organizations

Company size

5,001 - 10,000 Employees

Headquarters location

Alexandria, VA, US

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