Full Time Records Manager Jobs (NOW HIRING)

Salary: $4,960.00 - $6,665.00 Monthly
Location : Pierce County - Tacoma, WA
Job Type: Agency Internal Transfer - Permanent
Job Number: BE97-WFSE-062326
Department: Dept. of Corrections
Opening Date: 06/23/2026
Closing Date: 6/25/2026 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
WFSE Section 2 Supplemental DOC Article 4.7 Internal Transfer Opportunity
Correctional Records Supervisor (CRS) - Position BE97
Employee and Operational Support Division- Tacoma Regional Records Unit, Tacoma, WA
This position may be eligible for telework hybrid and a flexible work schedule. In-office work is required at a minimum of 3-4 days per week depending on workload needs.
The Department of Corrections (DOC) Employee and Operational Support Division has a permanent, full-time Correctional Records Supervisor (CRS) opening available. This position, BE97, is within the Tacoma Regional Records Unit located at the Tacoma Community Justice Center in Tacoma, WA.
The work schedule for this position is Monday through Friday, 8:00 am to 5:00 pm. Work hours are determined by unit needs and are at the discretion of the unit supervisor. If you are currently working an alternate work schedule, please be aware that this position may not be able to honor that schedule. For questions, please contact the Human Resource Office.
Qualifications
In accordance with Article 4.7 of the Washington Federation of State Employees (WFSE) 2025-27 Collective Bargaining Agreement (CBA), this job opening is available to internal transfer candidates ONLY. Employees who meet the following criteria may apply:

• You are requesting a transfer under Article 4.7 of the WFSE CBA.
• You are a permanent DOC employee.
• You currently hold permanent status in the class being recruited for in this job posting.
• You are currently in a position represented by WFSE.

Required qualifications:

• High School diploma or equivalent.
• Five (5) years of experience auditing, maintaining, processing, entering, clarifying and/or calculating sentence structure for individuals' legal records.*(see below for definition of records)
  • College-level course work in criminal justice, business administration, accounting, social science or a related field will substitute, year for year, for up to two (2) years of experience.
• Intermediate Skill Level in Microsoft programs.
• Must respect and maintain confidentiality.
• Ability to use independent judgment to accomplish tasks and solve problems.
• Demonstrated ability to effectively recruit, hire, on-board and train staff.
• Demonstrated ability to effectively communicate with co-workers, the public and criminal justice agencies.
• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.
• Demonstrated ability to learn and utilize computer-based applications in the performance of job duties.
• Demonstrated mathematical skills to compute complex sentence structure calculations.
• Demonstrated ability to oral and written communications skills.
• Actively listen to others and demonstrate the ability to paraphrase and ask clarifying questions.
• Ability to clearly and concisely emphasize key messages.
• Ability to take direction and communicate objectives and processes.
• Experience with quality assurance.
• Experience creating, maintaining and implementing work methods and setting priorities.
• 3 or more years of demonstrated entry, auditing and reconciliation of SSTA in the departments individual's electronic database.

Observation - Observes and strategizes personal action based on environmental conditions and human behavior.
Technology - Learns and utilizes computer-based applications in the performance of job duties.
Stress Tolerance - Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations.
Professional Standards - Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities.
Adaptability - Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy and procedure.
*NOTE: Sentenced individual records are defined as records containing certified copies of the original documents relating to the sentenced individual's crime and sentence. Sentenced individual records are not property files, grievance files, administrative files, treatment files, slough files, parole files, counselor files, or custody files.
All staff entering into employment with the Department of Corrections must possess the following competencies at the time of hire: Safety, Treats others with Respect and Courtesy, Dependability, Accountability, Judgement and Problem Solving, Leadership, Communication, Relationship Building, Ethics and Integrity, and Embracing Diversity and Cultural Differences. All supervisors and managers must also possess the following: People Management and Managing for Results. Competency descriptions may be found on the IDOC website and on the performance and development plan expectations.
Preferred/Desired Qualifications:

• One or more years of lead or supervisory experience of lower-level staff.
• One or more years of establishing employee expectations and evaluating employee performance.
• One or more years of imaging system experience.
• Experience in work groups for developing computer-based applications.
• Demonstrated knowledge of Washington sentencing laws, DOC supervision types and applicable laws.
• DOC Policy to ensure DOC jurisdiction.
• Knowledge of human resources and employee relations.
• Knowledge of DOC Tolling and the rules associated with it.
• Knowledge of Revoke and Return sentence calculations and the rules associated with it.
• Knowledge of department policies, violations, hearings, violations, criminal conviction process and warrants.

Special Requirements/Conditions of Employment:

• Skills Test: Must be able to satisfactorily complete Tacoma Records Unit competency test.

Supplemental Information
How to Apply:
If you meet the criteria outlined above and are interested in transferring to this position, please submit a request to: . Please reference the position number(s) and include the following information in your request:

• Full name
• Personnel number
• Current job title and work unit
• How you meet the specific requirements of this position

Note, per the CBA:

• If you requested transfer under Section 2 Supplemental DOC Article 4.7 and you refused the offer, you cannot request another Article 4.7 transfer for 12 months.
• If you have accepted a transfer under Section 2 Supplemental DOC Article 4.7 you are not eligible to request another transfer under this Article for 24 months.

For more information or questions about this opportunity, please email or call (360) 463-4833.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or f