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Full Time Academic Proofreading Jobs (NOW HIRING)

Vanderbilt University

Writer/Editor

Nashville, TN · On-site

Peabody serves more than 2,700 students, both on campus and online, with a full-time faculty of 200 ... proofreading skills are required. • Ability to think strategically and write for leadership is ...

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Administrative Assistant II

University of North Dakota

Grand Forks, ND • On-site

$40K/yr

Full-time

Re-posted 27 days ago

University Of North Dakota rating

7.3

Company rating: 7.3 out of 10

Based on 27 frontline employees who took The Breakroom Quiz

363rd of 620 rated colleges and universities

Job description

Administrative Assistant II

Apply now Job no: C498266
Work type: Full-time Staff
Location: Grand Forks
Categories: Administrative/Professional

Salary/Position Classification
  • $40,300+ Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
  • 40 hours per week
  • This position will work onsite at UND Grand Forks, ND campus
Purpose of Position

To provide administrative support to the Vice Dean and COO, the Assistant Dean for Graduate and Post Doctoral Studies, and all faculty within the office. This position will greet all who come into the office, calendaring as necessary, ensure all office records are
completed accurately and timely, support appropriate committees, and other duties as necessary.

Duties & Responsibilities

Administrative

  • Serve as the front-facing representative of the SMHS Academic Affairs Office, greeting visitors and responding to inquiries while acting as a liaison between departments
  • Manage and maintain complex calendars for the Vice Dean/COO and Academic Affairs leadership, including scheduling appointments and coordinating meetings
  • Arrange travel logistics for the Vice Dean/COO
  • Plan, coordinate, and support meetings, events, and special projects
  • Process financial transactions, including payments, travel reimbursements, purchasing card (PCard) activity, subscriptions, and memberships
  • Maintain office operations, including mail coordination, inventory tracking (equipment and keys), and website updates
  • Provide telephone and general office support as the telephone counselor
  • Assist the Assistant Dean for Graduate and Postdoctoral Studies as needed
  • Provide backup support to other administrative staff when necessary
  • Coordinate employment verifications with departments
  • Manage annual processes such as Emeritus appointments and Chester Fritz Distinguished Professor award nominations
  • Attend meetings and represent the office in internal forums as appropriate (i.e. Business Leadership Forum) 

Records and Information Management

  • Maintain and organize the office records management system in compliance with institutional guidelines
  • Ensure proper creation, retention, and disposal of records in collaboration with the Records and Information Management (RIM) office
  • Support annual file generation and auditing processes
  • Serve as the department's primary contact for records access and management 

Affiliation Agreements

  • Maintain electronic filing systems for all master affiliation agreements
  • Track and verify agreements within the database
  • Assist with maintaining the MCAA database
  • Participate in working groups to support and improve agreement processes  
Required Competencies
  • Knowledge and experience with Microsoft Outlook, Word and Excel
  • Excellent organizational, interpersonal, written and verbal communication skills
  • Strong typing and proofreading skills
  • Ability to multi-task and prioritize assignments
  • Knowledge of and experience with PeopleSoft software, forms, and procedures
  • Ability to work with diverse groups to accomplish the mission of the department of SMHS Academic Affairs
  • Ability to ensure timely and accurate follow-up
  • Ability to establish and maintain excellent working relationships
  • Ability to maintain confidentiality
  • Ability to work effectively with faculty and staff from a variety of backgrounds within and outside UND
Minimum Requirements
  • High School Diploma or GED
  • Two years' experience in an administrative support position in an academic or business setting
  • Experience in executive calendar management
  • Successful completion of a criminal history background check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications
  • Four years' of directly related experience in an office setting
  • Records management experience
  • Experience with UND and SMHS administrative, travel, accounting, purchasing, human resources, and affirmative action
    policies and procedures
  • Experience with UND Marketplace

Advertised: 17 Aug 2026 Central Daylight Time
Applications close: 30 Aug 2026 Central Daylight Time

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