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Freelance Trade Show Setup Jobs (NOW HIRING)

ExpoDisplays

Trade Show Coordinator

Birmingham, AL · On-site

Our Trade Show Coordinators are our Master Jugglers. They are responsible for making sure that our ... This includes filling out and submitting show forms, coordinating setup plans with our Design ...

Limitless East Marketing

Trade Show Staff

Charlotte, NC

$42K - $46K/yr

We are seeking a dedicated and professional Trade Show Staff member to represent Beloform Craft at ... You will work closely with our event and operations teams to support booth setup, engage with ...

Alphabe Insight Inc

Trade Show Staff

Charlotte, NC · On-site

$42K - $46K/yr

We are seeking a dedicated and professional Trade Show Staff member to represent Beloform Craft at ... You will work closely with our event and operations teams to support booth setup, engage with ...

Exhibitus

Trade Show Project Manager

Woburn, MA · On-site

$80K - $95K/yr

The Trade Show Project Manager will be responsible for planning, coordinating, and executing all ... Create a setup package for on-site managers with assistance from the detailing department.

Alphabe Insight Inc

Trade Show Staff

Boston, MA · On-site

$40K - $44K/yr

Beloform Craft is seeking an enthusiastic and professional Trade Show Staff member to join our ... Provide accurate information about products and services. * Assist with booth setup, organization ...

BeloForm Craft

Trade Show Staff

Boston, MA

Beloform Craft is seeking an enthusiastic and professional Trade Show Staff member to join our ... Provide accurate information about products and services. * Assist with booth setup, organization ...

Limitless East Marketing

Trade Show Staff

San Antonio, TX · On-site

$40K - $45K/yr

We are seeking enthusiastic and professional Trade Show Staff to represent our clients at trade ... Present products, services, and promotional information with confidence. * Assist with event setup ...

Catch Vibe Voice

Trade Show Staff

San Antonio, TX

We are seeking enthusiastic and professional Trade Show Staff to represent our clients at trade ... Present products, services, and promotional information with confidence. * Assist with event setup ...

Alphabe Insight Inc

Trade Show Staff

San Antonio, TX · On-site

$40K - $45K/yr

We are seeking enthusiastic and professional Trade Show Staff to represent our clients at trade ... Present products, services, and promotional information with confidence. * Assist with event setup ...

Limitless East Marketing

Trade Show Staff

Boston, MA · On-site

$40K - $44K/yr

Beloform Craft is seeking an enthusiastic and professional Trade Show Staff member to join our ... Provide accurate information about products and services. * Assist with booth setup, organization ...

Erie Events

Trade Show Internship

Erie, PA · On-site

$14.50 - $19.50/hr

Trade Show Internship FACILITY: Erie Insurance Arena Bayfront Convention Center UPMC Ball Park ... RESPONSIBILITES: * Assist with the planning, setup, and execution of trade shows and events

ViewSonic

Tradeshow Warehouse Coordinator

Chino, CA · On-site

Coordinate with internal teams and external vendors to facilitate the setup and teardown of trade show booths, including equipment transportation and logistics. * Conduct regular inventory audits and ...

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Freelance Trade Show Setup information

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How much do freelance trade show setup jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for freelance trade show setup in the United States is $62.54, according to ZipRecruiter salary data. Most workers in this role earn between $60.34 and $68.27 per hour, depending on experience, location, and employer.

What challenges might I face as a freelance trade show setup professional, and how can I prepare for them?

Freelance Trade Show Setup professionals often encounter tight deadlines, last-minute changes, and physically demanding tasks such as loading, assembling, and dismantling booths. You may also need to coordinate with vendors, event organizers, and other contractors, requiring strong communication and adaptability. To prepare, ensure you have reliable transportation, basic tools, and a flexible schedule. Familiarizing yourself with standard booth designs and common venue regulations will also help you handle unexpected situations efficiently.

What skills and qualifications are needed to thrive as a freelance trade show setup professional?

To thrive as a Freelance Trade Show Setup professional, you need hands-on experience with event logistics, basic construction skills, and knowledge of safety protocols, often supported by a high school diploma or relevant certifications. Familiarity with tools such as power drills, ladders, and booth assembly systems is typically required. Strong communication, problem-solving, and teamwork skills help you coordinate with clients and vendors efficiently. These abilities are crucial for ensuring booths are set up safely, on time, and to client specifications in a fast-paced environment.

What is a freelance trade show setup?

Freelance Trade Show Setup jobs involve assembling, installing, and dismantling booths, displays, and exhibits at trade shows and conventions. Freelancers in this field work on a contract basis, often helping multiple clients prepare their spaces for industry events. Responsibilities may include transporting materials, assembling structures, handling signage, and ensuring everything is safe and visually appealing. These roles typically require physical stamina, attention to detail, and familiarity with event logistics. Freelance setup technicians can work independently or as part of a team, depending on the size and complexity of the event.

Who sets up trade shows?

Trade show setup is typically performed by specialized event setup crews or contractors who handle booth assembly, lighting, and display installation. These professionals often have experience with tools, safety protocols, and industry standards to ensure a smooth event. Companies may also hire freelance or in-house technicians for specific setup tasks.
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Freelance Trade Show Setup jobs near you
Infographic showing various Freelance Trade Show Setup job openings in the United States as of August 2026, with employment types broken down into 48% Full Time, 51% Part Time, and 1% Contract. Highlights an 94% Physical, and 6% Remote job distribution, with an average salary of $130,079 per year, or $62.5 per hour.

Operations Specialist, Trade Show

Four Hands

Austin, TX

Full-time

Posted 14 days ago

Job description

The Operations Specialist, Trade Show is responsible for owning trade show operations, showroom installations, and product movement across the network. This role leads logistics planning, inventory coordination, transportation strategy, and showroom readiness while partnering cross-functionally to ensure accurate, timely, and efficient execution. 

The ideal candidate is a highly organized problem solver who exercises independent judgment, manages multiple priorities, and takes ownership of operational results. 

In This Role

  • Serve as the primary operational owner for all trade shows and showroom inventory activities, including planning, execution, and post-show recovery 
  • Own product movement between warehouses, showrooms, and trade show locations to ensure inventory is available, accurate, and showroom ready 
  • Develop and manage trade show timelines, logistics plans, inventory transfer strategies, and transportation schedules 
  • Exercise independent judgment to plan and prioritize trade show logistics, inventory movements, transportation schedules, and showroom readiness activities while balancing competing business priorities and mitigating operational risks 
  • Maintain accountability for trade show inventory accuracy, asset visibility, and system transactions throughout the inventory lifecycle 
  • Oversee outbound and return shipments while monitoring delivery performance, resolving transportation challenges, and ensuring successful execution 
  • Coordinate business travel and serve as the on-site operational lead during trade show setup, execution, and teardown 
  • Partner cross-functionally with Product Development, Creative Services, Logistics, Inventory Control, and Warehouse Operations to align priorities and drive successful execution 
  • Develop, maintain, and improve operational procedures related to inventory management, logistics, showroom support, and asset tracking 
  • Lead continuous improvement initiatives, including inventory tracking technology, RFID implementation, system optimization, and process enhancements that improve visibility and operational efficiency 
  • Own project communication by tracking milestones, identifying risks, resolving issues, and providing timely updates to key stakeholders 
  • Analyze operational challenges and implement solutions that improve trade show execution, inventory accuracy, and overall business performance 
  • Drive successful execution with minimal supervision while maintaining accountability for project timelines, inventory outcomes, and operational results 
  • Other duties as assigned, in accordance with training and qualifications
  • Uphold the Core Values and be a valuable member of the Four Hands Team
    • Be open and honest
    • Reach for excellence
    • Act with responsibility
    • Value the whole person
    • Enjoy the journey

The Ideal Person

  • Bachelor's degree in Supply Chain, Logistics, Business, Operations Management, or equivalent experience preferred 
  • 4+ years of experience in warehouse operations, logistics, supply chain, inventory management, trade show operations, project management, or related fields 
  • Experience independently managing large operational projects from planning through execution 
  • Strong understanding of inventory management and warehouse operations 
  • Experience coordinating transportation, shipments, and inventory movements across multiple locations 
  • Advanced proficiency in Microsoft Excel and operational systems 
  • Experience with WMS, ERP, and inventory management platforms 
  • Proven ability to manage multiple priorities while meeting aggressive deadlines 
  • Strong analytical, problem-solving, and decision-making skills 
  • Excellent communication and stakeholder management abilities 
  • Ability to travel up to 25%, including support of a minimum of four week-long trade show events annually 

Preferred Skills

  • Experience within furniture, retail, wholesale, showroom, or trade show industries 
  • Experience managing cross-functional operational projects 
  • Familiarity with RFID, inventory visibility technologies, and asset tracking systems 
  • Experience supporting showroom installations or large-scale product merchandising projects 
  • Lean, Six Sigma, or continuous improvement experience  

Apply