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Freelance Trade Show Assistant Jobs (NOW HIRING)

US Conec, Ltd.

Trade Show Specialist

Hickory, NC · On-site

... execution. * Assist with post-event reporting, expense reconciliation, event evaluations, and ... Minimum of 2 years of experience in trade show coordination, event management, marketing ...

US Conec, Ltd.

Trade Show Specialist

Hickory, NC · On-site

... execution. * Assist with post-event reporting, expense reconciliation, event evaluations, and ... Build and maintain strong relationships with trade show organizers, freight providers, exhibit ...

Exhibitus

Trade Show Estimator

Woburn, MA · On-site

Trade Show Estimator Location: Woburn, MA 01801 CLASSIFICATION: Exempt Why you'll love Exhibitus ... * Assist in monitoring of rental inventory; communicate and assist operations in determining ...

Limitless East Marketing

Trade Show Staff

Charlotte, NC

$42K - $46K/yr

We are seeking a dedicated and professional Trade Show Staff member to represent Beloform Craft at ... Welcome attendees and provide clear, accurate information about the brand * Assist with booth setup ...

Alphabe Insight Inc

Trade Show Staff

Charlotte, NC · On-site

$42K - $46K/yr

We are seeking a dedicated and professional Trade Show Staff member to represent Beloform Craft at ... Welcome attendees and provide clear, accurate information about the brand * Assist with booth setup ...

Exhibitus

Trade Show Estimator

Tucker, GA · On-site

Trade Show Estimator Location: Tucker, GA 30084 CLASSIFICATION: Exempt Why you'll love Exhibitus ... * Assist in monitoring of rental inventory; communicate and assist operations in determining ...

Exhibitus

Trade Show Project Manager

Tucker, GA · On-site

Trade Show Project ManagerLocation: Tucker, GA, 30084 Why you'll love Exhibitus: Exhibitus is a ... Estimate costs for projects, assist AE's with wording for proposals. * Oversee development of ...

Exhibitus

Trade Show Project Manager

Woburn, MA · On-site

The Trade Show Project Manager will be responsible for planning, coordinating, and executing all ... Estimate project costs and assist AEs with proposal wording. * Oversee the development of ...

Exhibitus

Trade Show Project Manager

Woburn, MA · On-site

$80K - $95K/yr

The Trade Show Project Manager will be responsible for planning, coordinating, and executing all ... Estimate project costs and assist AEs with proposal wording. * Oversee the development of ...

Exhibitus

Trade Show Estimator

Surprise, AZ · On-site

Position Summary The Trade Show Estimator is responsible for reviewing exhibit designs, preparing ... scheduling. * Assist in monitoring rental inventory and communicate with operations regarding ...

Catch Vibe Voice

Trade Show Staff

San Antonio, TX

We are seeking enthusiastic and professional Trade Show Staff to represent our clients at trade ... Present products, services, and promotional information with confidence. * Assist with event setup ...

Limitless East Marketing

Trade Show Staff

Boston, MA · On-site

$38K - $42K/yr

Beloform Craft is seeking enthusiastic and professional Trade Show Staff to join our growing team ... represented. * Assist with event preparation, booth organization, and promotional materials.

BeloForm Craft

Trade Show Staff

Boston, MA

Beloform Craft is seeking enthusiastic and professional Trade Show Staff to join our growing team ... represented. * Assist with event preparation, booth organization, and promotional materials.

Alphabe Insight Inc

Trade Show Staff

San Antonio, TX · On-site

$40K - $45K/yr

We are seeking enthusiastic and professional Trade Show Staff to represent our clients at trade ... Present products, services, and promotional information with confidence. * Assist with event setup ...

Alphabe Insight Inc

Trade Show Staff

Boston, MA · On-site

$38K - $42K/yr

Beloform Craft is seeking enthusiastic and professional Trade Show Staff to join our growing team ... represented. * Assist with event preparation, booth organization, and promotional materials.

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Freelance Trade Show Assistant information

What is a freelance trade show assistant?

A Freelance Trade Show Assistant is a professional who provides temporary support to exhibitors and organizers during trade shows and events. Their responsibilities often include setting up booths, engaging with attendees, distributing promotional materials, managing inventory, and assisting with lead collection. Unlike full-time employees, freelance assistants are typically hired for specific events or durations, offering flexibility to both the worker and the employer. They play a crucial role in ensuring that trade show operations run smoothly and that exhibitors can maximize their presence and outreach during the event.

What are the key skills and qualifications needed to thrive as a freelance trade show assistant, and why are they important?

To thrive as a Freelance Trade Show Assistant, you need strong organizational skills, event coordination experience, and a basic understanding of marketing or sales principles. Familiarity with event management software, CRM systems, and common office tools like Excel and PowerPoint is often required. Excellent communication, adaptability, and customer service skills help you engage attendees and support exhibitors effectively. These competencies ensure smooth event operations, positive client experiences, and successful trade show participation.

What are some common challenges faced by freelance trade show assistants, and how can they be managed effectively?

Freelance Trade Show Assistants often encounter challenges such as quickly adapting to different clients' needs, managing tight schedules during event days, and handling high volumes of attendee interactions. To succeed, it’s important to be proactive in communication, stay organized with task lists, and familiarize yourself with the event layout and client expectations before the show. Building strong rapport with team members and exhibitors also helps to streamline problem-solving and deliver a smooth experience for both the client and event attendees.

What is the difference between Freelance Trade Show Assistant vs Event Coordinator?

AspectFreelance Trade Show AssistantEvent Coordinator
CredentialsBasic industry knowledge, sometimes certifications in event planningOften requires event planning certifications or experience
Work EnvironmentOn-site at trade shows, assisting with setup, registration, and logisticsPlanning and overseeing entire events, including trade shows
Employer & Industry UsageFreelance or temporary roles within trade show and event industriesEmployers range from corporations to event planning firms

Freelance Trade Show Assistants focus on supporting trade show activities, often on a temporary basis, while Event Coordinators handle comprehensive event planning and management. Both roles require industry knowledge, but Assistants typically have more specific, on-site tasks, whereas Coordinators oversee entire event execution.

What cities are hiring for Freelance Trade Show Assistant jobs?

Cities with the most Freelance Trade Show Assistant job openings:

What states have the most Freelance Trade Show Assistant jobs?

States with the most job openings for Freelance Trade Show Assistant jobs include:

What are popular job titles related to Freelance Trade Show Assistant jobs?

For Freelance Trade Show Assistant jobs, the most frequently searched job titles are:

Freelance Trade Show Assistant jobs near you

Trade Show Specialist

Hickory, NC • On-site

US Conec, Ltd.
Telecommunications • 51 - 200 employees
Learn more about US Conec, Ltd.external

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 18 days ago

Job description

US Conec, Ltd.
Engineering Innovation. Precision Plastics. Powering AI.
US Conec, Ltd. is a trusted, global company that prides itself on engineering excellence-creating innovative connectivity solutions that support today's most important technologies. We foster a friendly, inclusive culture that values teamwork, creativity, and mutual respect. At US Conec, you'll find real opportunities to grow and make a meaningful impact in a company that genuinely cares about its people and its customers. With competitive compensation, excellent benefits, and a supportive environment, this is a place where you can build your future-whether your interests lie in manufacturing, engineering, operations, or beyond.
Overview
US Conec is seeking a detail-oriented Trade Show Specialist to lead the planning, coordination, and execution of domestic and international trade shows that support our global marketing and commercial objectives. This role partners closely with marketing, sales, product management, operations, external vendors, and event organizers to deliver professional, on-brand event experiences that drive customer engagement and business growth.
Responsibilities
  • Coordinate all aspects of domestic and international trade show participation, including booth reservations, contracts, timelines, exhibitor registrations, required documentation, and event schedules.
  • Manage trade show logistics from planning through execution, ensuring events are delivered on time, within budget, and aligned with company branding standards.
  • Collaborate with exhibit houses, vendors, and internal stakeholders to support booth design, layout development, graphics, furnishings, and overall booth readiness.
  • Coordinate product samples, demonstrations, displays, marketing collateral, signage, and event supplies to meet event and shipping deadlines.
  • Manage domestic and international freight logistics, including carrier coordination, freight forwarding, shipping documentation, customs paperwork, bills of lading, and packing requirements.
  • Develop and distribute detailed trade show plans, event communications, and presentations for participating employees.
  • Facilitate pre-event meetings to align teams on event goals, schedules, booth operations, and customer engagement strategies.
  • Maintain and update trade show website content, exhibitor portals, company profiles, product information, and promotional materials.
  • Partner with the marketing team to support pre- and post-event promotions, including email campaigns, web content, social media initiatives, advertising, and event communications.
  • Coordinate hotel accommodations, room blocks, attendee logistics, and travel-related communications for trade show participants.
  • Provide on-site event support, including booth setup and teardown coordination, vendor management, troubleshooting, and overall event execution.
  • Assist with post-event reporting, expense reconciliation, event evaluations, and recommendations for continuous improvement.
  • Coordinate promotional products and branded apparel to support trade show and marketing initiatives.
  • Track event budgets, forecast expenses, manage invoices, process payments, and monitor spending against approved budgets.
  • Build and maintain strong relationships with trade show organizers, freight providers, exhibit partners, hotels, contractors, and other event vendors.
  • Support additional marketing projects, customer engagement initiatives, product launches, and commercial programs as needed.
Must Haves
  • Bachelor's degree in Marketing, Communications, Event Management, Business, or a related field, or equivalent relevant experience.
  • Minimum of 2 years of experience in trade show coordination, event management, marketing coordination, project coordination, or a related field.
  • Experience managing event logistics, vendors, budgets, contracts, and project timelines.
  • Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
  • Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Excellent verbal, written, and interpersonal communication skills.
  • Strong attention to detail and problem-solving abilities.
  • Ability to effectively collaborate across cross-functional teams and work independently when needed.
  • Ability to manage budgets and maintain compliance with company processes and brand standards.
  • Willingness and ability to travel up to 10% domestically and internationally.
Nice to Haves
  • Experience supporting trade shows within a B2B, manufacturing, technology, engineering, or technical environment.
  • Experience coordinating international events and global trade show programs.
  • Knowledge of freight forwarding, customs documentation, export processes, and international shipping requirements.
  • Experience using project management software, event management platforms, content management systems, and exhibitor portals.
  • Familiarity with trade show booth design, exhibit management, and vendor negotiations.
  • Experience supporting digital marketing campaigns, social media promotions, or event marketing initiatives.
What We Offer
  • Competitive salary with performance-based bonus potential
  • 4 weeks of PTO plus paid holidays
  • Comprehensive medical, dental, and vision coverage
  • 401(k) with employer match
  • A collaborative culture focused on innovation and continuous improvement
  • Opportunities for career growth within a global technology leader

US Conec will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Join US Conec today and be part of a team that values each other, promotes innovation and growth, and strives to exceed customer expectations in everything we do.
US Conec is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status, or any other legally protected characteristics

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