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Foundation Database Coordinator Jobs (NOW HIRING)

Rhode Island Foundation

$65K - $72K/yr

Coordinator and Assistant to the Vice President of Development The Rhode Island Foundation is our ... Foundation's database of record. The role also supports the broader Development team through ...

Hasana, Inc.

Data Entry Intern/Volunteer

Chicago, IL · On-site

$15.50 - $20.50/hr

... Foundation volunteers, interns, and all employees. The Database Coordinator will scan and import data files. The Database Coordinator will work with the Research and Development Director on this ...

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How much do foundation database coordinator jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for foundation database coordinator in the United States is $26.73, according to ZipRecruiter salary data. Most workers in this role earn between $20.91 and $30.77 per hour, depending on experience, location, and employer.

What is a foundation database coordinator?

A Foundation Database Coordinator is responsible for managing and maintaining a nonprofit foundation’s donor and fundraising databases. They ensure the accuracy, security, and integrity of donor information, process gifts and pledges, and generate reports to support fundraising efforts. This role often involves collaborating with fundraising staff, handling data entry, and implementing database best practices. Strong organizational skills and attention to detail are essential for success in this position.

What are the key skills and qualifications needed to thrive as a foundation database coordinator?

To thrive as a Foundation Database Coordinator, you need strong data management skills, attention to detail, and experience with donor databases, typically supported by a background in nonprofit administration or information management. Familiarity with CRM systems like Raiser’s Edge or Salesforce Nonprofit Cloud, along with proficiency in Microsoft Excel and data reporting tools, is highly valued. Excellent organizational skills, problem-solving abilities, and clear communication help you coordinate effectively and maintain accurate records. These skills ensure efficient donor management, data integrity, and support the foundation’s fundraising and outreach efforts.

What are some common challenges faced by foundation database coordinators, and how can they be addressed?

Foundation Database Coordinators often encounter challenges related to maintaining data accuracy, managing large volumes of donor information, and ensuring data security. These issues can be addressed by implementing regular data audits, establishing standardized data entry protocols, and staying up-to-date with database software best practices. Collaboration with fundraising and program teams is also crucial to ensure that all information is current and supports organizational goals. Continuous professional development and training on emerging data management tools can further help coordinators excel in this dynamic role.

What is the difference between Foundation Database Coordinator vs Foundation Grant Specialist?

AspectFoundation Database CoordinatorFoundation Grant Specialist
Primary RoleManages and updates foundation databases, tracks grants, and maintains recordsPrepares grant proposals, manages grant applications, and oversees grant compliance
Required SkillsDatabase management, data entry, attention to detailGrant writing, research, communication skills
Work EnvironmentOffice-based, nonprofit or foundation settingOffice-based, nonprofit or foundation setting
Common CertificationsNone specific, database or nonprofit certifications helpfulGrant writing certifications beneficial

The Foundation Database Coordinator primarily focuses on maintaining accurate database records and tracking grant information, while the Foundation Grant Specialist concentrates on developing grant proposals and managing the grant application process. Both roles are essential in foundation operations and often work closely together, but their core responsibilities differ in scope and focus.

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Foundation Database Coordinator jobs near you
Infographic showing various Foundation Database Coordinator job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 79% Full Time, 15% Part Time, and 4% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $55,607 per year, or $26.7 per hour.

Coordinator and Assistant to the Vice President of Development

On-site

Rhode Island Foundation
Charitable Organizations • 1 - 10 employees
Learn more about Rhode Island Foundationexternal

$65K - $72K/yr

Other

Posted 12 days ago

Job description

Coordinator and Assistant to the Vice President of Development

The Rhode Island Foundation is our state's only community foundation, mobilizing generosity and motivating change throughout the Ocean State. By partnering with generous and visionary donors since 1916, the Foundation aligns its fundraising, grantmaking and community investment, convening, advocacy, and capacity building efforts to address Rhode Island's most pressing issues and the needs of diverse communities. The Foundation is a dynamic, fast-paced workplace. Its dedicated employees are committed to creating meaningful progress in Rhode Island.

The Foundation is currently seeking a Coordinator and Assistant to the Vice President of Development to work within our Development Department.

The position will provide high-level administrative and strategic support to the Vice President of Development and general administrative and operational support for Development Officers and the Department. This position works in-person out of our downtown Providence office.

Duties include, complex scheduling and calendar management, partnering with the Vice President on creation of weekly team meeting agendas, capturing meeting notes, and supporting the Vice President in following up to ensure completion. In addition, meeting and travel logistics, preparation of materials and follow-up for internal and external meetings, and recording donor contact notes in the Foundation’s database of record. The role also supports the broader Development team through research and assisting with donor cultivation and stewardship events planning and logistics. Additional administrative and operational responsibilities include preparing expense reports, managing department mail and supplies, organizing and maintaining digital files, facilitating cross-departmental collaboration, and more. Accuracy and attention to detail are essential to successfully filling the requirements of this job.

The ideal candidate will have a minimum of five years' experience as an executive assistant in a development office, bank, or law firm, along with experience interacting and building relationships with high-profile individuals, including board members, donors, and prospective donors. A working knowledge of philanthropy and development is a plus. Providing high-touch, prompt, and accurate customer service is essential. Advanced proficiency with Microsoft 365 (including Outlook, Teams, SharePoint, Excel, PowerPoint, and Word) is required. The candidate will also have hands-on experience with customer databases/CRM systems (e.g.,CSuite, Salesforce, etc.)and the ability to learn new systems.

A successful candidate will be a strong team player who is customer-focused, dependable, proactive, adaptable, detail-oriented and organized, able to balance competing priorities, and able to exercise sound judgment and maintain confidentiality.

The Rhode Island Foundation encourages a diverse work environment and is an equal opportunity employer.

We offer excellent benefits and an anticipated salary range for this position of $65,000 to $72,000 annually. Starting compensation will be based on the selected candidate's qualifications, experience, and skills. Compensation above the stated range may be offered based on substantial relevant experience or specialized expertise.

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