Foundation Database Coordinator Jobs in Florida (NOW HIRING)

Job Family ADMIN - Professional Exempt Contractual (PEC) Grade 16 Salary $71,171- $88,963 Department MDC Foundation Reports To Executive Director, MDC Foundation Closing Date October 10, 2026 FLSA Status Exempt - Not Eligible for Overtime Compensation First Review Date July 24, 2026
Position Overview
The Foundation Relations Manager is responsible for all areas of philanthropic grant and donor proposal development including identifying funding sources, developing proposals, providing technical support and training for proposal development, budget development and maintaining grant files. This position is responsible for compliance and reporting for all awarded grants through the Miami Dade College (MDC) Foundation development team and college-wide units.
T his is a Professional Exempt Contractual (PEC) position for which an annual contract reflecting the base salary within the fiscal year (July 1st to June 30th) will be issued after ratification by Miami Dade College's District Board of Trustees.
What you will be doing
Researches grant opportunities and reviews proposal summaries developed by College staff for content and feasibility, evaluates the likelihood of success of the proposal, and assists in finding grant opportunities for potential funding
Reviews data and relevant information from request for proposal (RFP) documents, using the internet, databases to support grant proposal development and College staff
Develops grant outline, compliance matrix and grant schedule
Develops grant proposals and donor proposals
Provides technical assistance to project developers, including the coordination of grant writing team meetings, and edits and revises grant applications
Submits grant proposals
Enters and maintains grant information in a database system
Collaborates with College personnel to determine funding objectives
Maintains proposal matrix and keeps past performance information up-to-date
Maintains quality results by using templates, following proposal writing standards including readability, consistency and tone
Maintains proposal support databases
Coordinates reporting, audit responses, and other grant - related activities and serves as a resource during the annual budget processes
Provides direct assistance to the Foundation Treasury Manager in the formulation and implementation of College policies and procedures as they affect the administration of grant projects
Conducts regular monitoring meetings to review fiscal and performance activities and provides information to project managers to adjust spending
Develops materials and provides training and oversight to facilitate the preparation of reports and documentation required by grantors
Negotiates awards, no cost extensions, carry - over of funds, changes in key personnel, and other project modifications
Ensures compliance and reporting with funder requirements
Processes award documents, drafts sub - agreements, MOUs, and similar documents
Performs other duties as assigned
What you need to succeed
Master's degree from a regionally accredited institution and three (3) years of related experience or; Bachelor's degree from a regionally accredited institution and seven (7) years of experience
Experience must include verifiable successful experience in technical writing, proof-reading, editing, copy writing, grant writing or equivalent written communication format
Knowledge and understanding of College organization, goals and objectives, and policies and procedures
Strong interpersonal, communication (both oral and written) and organizational skills
Excellent writing skills with strong ability to summarize data concisely
Knowledge of foundation and corporate funding sources and mechanisms
Ability to work well under pressure and effectively manage multiple priorities
Knowledge of current developments/trends in area of expertise
Possess strong analytical and organizational skills and extreme attention to detail
Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections
Ability to provide technical advice and information to faculty and staff in area of expertise
Ability to provide database management skills
Proficiency in Microsoft Office and database applications
Working knowledge of grants monitoring, compliance or internal auditing
Expert knowledge of grant writing development
Ability to demonstrate effective time-management and organizational skills
Ability to provide database management skills
Ability to work well with students, faculty and staff
Additional Requirements
The final candidate is to successfully complete a background screening and reference check process.
EQUAL ACCESS/EQUAL OPPORTUNITY
Miami Dade College is an equal access/equal opportunity institution which does not discriminate on the basis of sex, race, color, marital status, age, religion, national origin, disability, veteran's status, ethnicity, pregnancy, sexual orientation or genetic information.
To obtain more information about the College's equal access and equal opportunity policies, procedures and practices, please contact the College's Civil Rights Compliance Officer: Cindy Lau Evans, Director, Equal Opportunity Programs/ ADA Coordinator/ Title IX Coordinator, at (305) 237-2577 (Voice) or 711 (Relay Service). 11011 SW 104 St., Room 1102-01; Miami, FL 33176. CRCTitleIXADA@mdc.edu