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Foundation Database Coordinator Jobs in Wisconsin

Vision Forward

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Philanthropy Coordinator

West Allis, WI · On-site

$19 - $21/hr

... donor database management, gift processing, reporting, and donor acknowledgement, while ensuring ... corporate, foundation, and individual donors. · Respond to donor inquiries in a timely ...

Vision Forward

Grant Coordinator

Milwaukee, WI · On-site

$27 - $28/hr

... database to accurately maintain grant records, including foundation data, deadlines, etc. · Work cooperatively with the Director Philanthropy and philanthropy team to oversee a grant calendar that ...

Outrider Foundation

Program Associate

Madison, WI · On-site

Outrider Foundation is hiring a Program Associate to coordinate events and build fundraising ... Event Coordinator Event planning and project management are big parts of this job. Each year, we ...

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Foundation Database Coordinator information

What is a foundation database coordinator?

A Foundation Database Coordinator is responsible for managing and maintaining a nonprofit foundation’s donor and fundraising databases. They ensure the accuracy, security, and integrity of donor information, process gifts and pledges, and generate reports to support fundraising efforts. This role often involves collaborating with fundraising staff, handling data entry, and implementing database best practices. Strong organizational skills and attention to detail are essential for success in this position.

What are the key skills and qualifications needed to thrive as a foundation database coordinator?

To thrive as a Foundation Database Coordinator, you need strong data management skills, attention to detail, and experience with donor databases, typically supported by a background in nonprofit administration or information management. Familiarity with CRM systems like Raiser’s Edge or Salesforce Nonprofit Cloud, along with proficiency in Microsoft Excel and data reporting tools, is highly valued. Excellent organizational skills, problem-solving abilities, and clear communication help you coordinate effectively and maintain accurate records. These skills ensure efficient donor management, data integrity, and support the foundation’s fundraising and outreach efforts.

What are some common challenges faced by foundation database coordinators, and how can they be addressed?

Foundation Database Coordinators often encounter challenges related to maintaining data accuracy, managing large volumes of donor information, and ensuring data security. These issues can be addressed by implementing regular data audits, establishing standardized data entry protocols, and staying up-to-date with database software best practices. Collaboration with fundraising and program teams is also crucial to ensure that all information is current and supports organizational goals. Continuous professional development and training on emerging data management tools can further help coordinators excel in this dynamic role.

What is the difference between Foundation Database Coordinator vs Foundation Grant Specialist?

AspectFoundation Database CoordinatorFoundation Grant Specialist
Primary RoleManages and updates foundation databases, tracks grants, and maintains recordsPrepares grant proposals, manages grant applications, and oversees grant compliance
Required SkillsDatabase management, data entry, attention to detailGrant writing, research, communication skills
Work EnvironmentOffice-based, nonprofit or foundation settingOffice-based, nonprofit or foundation setting
Common CertificationsNone specific, database or nonprofit certifications helpfulGrant writing certifications beneficial

The Foundation Database Coordinator primarily focuses on maintaining accurate database records and tracking grant information, while the Foundation Grant Specialist concentrates on developing grant proposals and managing the grant application process. Both roles are essential in foundation operations and often work closely together, but their core responsibilities differ in scope and focus.

What are popular job titles related to Foundation Database Coordinator jobs in Wisconsin?

For Foundation Database Coordinator jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Foundation Database Coordinator jobs in Wisconsin look for?

The top searched job categories for Foundation Database Coordinator jobs in Wisconsin are:

What cities in Wisconsin are hiring for Foundation Database Coordinator jobs?

Cities in Wisconsin with the most Foundation Database Coordinator job openings:

Foundation Database Coordinator jobs near you

Engagement Program Coordinator

Madison, WI • On-site, Remote

Wisconsin Foundation and Alumni Association
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about Wisconsin Foundation and Alumni Associationexternal

Full-time

Retirement

Re-posted 18 days ago

Job description

Overview
The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for UW-Madison, is recruiting for an Engagement Program Coordinator to support Alumni Relations and Engagement!
The Engagement Program Coordinator provides operational, logistical, communications, and customer relations support for engagement programs and initiatives across the organization. This position coordinates program implementation, constituent engagement activities, project workflows, event logistics, communications processes, and administrative operations.
The coordinator serves as a key liaison among internal teams, volunteers, constituents, campus partners, vendors, and external stakeholders while ensuring successful execution of programs, events, and cross-functional initiatives. This role supports project management, customer service operations, communications coordination, process improvement efforts, and administrative systems that advance organizational goals. This is a hybrid role that will require you to work in our Madison, WI office location at least two days weekly.
Who is WFAA?
The Wisconsin Foundation and Alumni Association (WFAA) is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association® to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW-Madison. We provide important engagement opportunities to link UW-Madison alumni to each other and to their alma mater, building a strong community of Badgers.
Diversity and Inclusion:
Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.
Essential Functions
Program Operations and Delivery
  • Partners with program leaders and project teams to coordinate planning, implementation, and ongoing operational support for engagement programs and initiatives.
  • Maintains project plans, timelines, schedules, and task tracking systems to ensure successful program execution.
  • Supports program application, nomination, registration, selection, or participation processes as assigned.
  • Coordinates materials, resources, and participant communications necessary to support program operations.
  • Monitors project progress, tracks deliverables, and follows up with stakeholders regarding outstanding tasks and deadlines.
  • Assists with program evaluation, assessment, and continuous improvement efforts by utilizing alumni engagement metrics.

Event and Constituent Experience Coordination
  • Cultivates positive constituent and campus partner experiences through responsive communication and proactive problem solving.
  • Provides onsite event support, troubleshooting, setup, and participant assistance as needed.
  • Coordinates event-related vendors, contractors, volunteers, and service providers.
  • Assists with presentation materials, briefing documents, signage, supplies, and event communications.
  • Supports registration processes, attendee communications, accommodations, transportation needs, event materials, and onsite operations.

Constituent Relations and Administrative Operations
  • Serves as a point of contact for constituent inquiries, requests, and service concerns.
  • Supports administration of shared communication channels, customer service tools, databases, and related operational systems.
  • Maintains accurate records, documentation, correspondence, reports, and program files.
  • Assists with implementation of business processes, administrative procedures, and operational best practices.
  • Identifies process improvement opportunities and helps implement solutions that improve efficiency and constituent experience.
  • Supports budgeting, expense tracking, purchasing, invoicing, fulfillment activities, and other administrative needs as assigned
  • Delivers exceptional customer service to both internal and external constituents.
  • Responds promptly, courteously, and thoroughly to inquiries, taking initiative to find information and resolve issues.

Project Coordination, Communications, and Collaboration
  • Coordinates project workflows and communication among internal teams, volunteers, vendors, and external stakeholders.
  • Supports development, review, distribution, and implementation of program-related communications and marketing materials.
  • Assists with audience coordination, participant tracking, reporting requests, and information management activities.
  • Schedules meetings, prepares agendas and materials, tracks action items, and maintains project documentation.
  • Develops presentations, reports, briefing materials, and other resources to support organizational objectives.
  • Collaborates across departments to support strategic initiatives and organizational priorities.

Qualifications
Required Qualifications:
  • Bachelor's degree or equivalent combination of education and experience.
  • 1+ year(s)' experience coordinating complex programs, events, projects, or engagement initiatives
  • Valid driver's license.

Other Qualifications:
  • Proficiency with Microsoft Office Suite (e.g., Word, Excel, Outlook).
  • Experience with project management software and workflow tools.
  • Experience using CRM systems, event registration platforms, and communication management tools.
  • Experience supporting customer service operations or constituent relations functions.
  • Experience coordinating multiple projects simultaneously in a deadline-driven environment.
  • Strong project management and coordination skills.
  • Exceptional organizational skills and attention to detail.
  • Ability to manage multiple priorities simultaneously.
  • Strong written and verbal communication skills.
  • Ability to build effective working relationships with diverse stakeholders.
  • Sound judgment, discretion, and professionalism.
  • Initiative and ability to independently identify and resolve problems.
  • Ability to learn and effectively utilize business systems and technology tools.
  • Availability to work flexible hours, including evenings and weekends.
  • This position requires some moving and carrying of event materials up to 25 pounds.

At WFAA, we are dedicated to creating an inspiring, creative, and respectful work environment for our employees. We offer competitive pay and an outstanding benefits program, including a generous 10% 401k contribution after just one year of service! Join us and be part of a team that values your growth and well-being. Click here to learn more about our employee benefits!
The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association is the "doing business as" name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.

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