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Fire Department Office Jobs (NOW HIRING)

City of Quitman

Be Seen First

City Fire Chief

Quitman, GA · On-site

$50K - $65K/yr

Fire Department operations include building inspections, water system monitoring and associated ... Active participation and inspection with Georgia Fire Marshal's office personnel of hazardous ...

City of Homer Alaska

Fire Captain

Homer, AK · On-site

$78K/yr

Extensive knowledge of modern office procedures and use of computers and software programs. Requires excellent organizational and communication skills. * Extensive knowledge of Fire Department ...

City of Homer Alaska

Fire Captain

Homer, AK · On-site

$78K/yr

Extensive knowledge of modern office procedures and use of computers and software programs. Requires excellent organizational and communication skills. * Extensive knowledge of Fire Department ...

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All JobsFire Department Office Jobs

Fire Department Office information

See salary details

$25.5K

$51.5K

$77.5K

How much do fire department office jobs pay per year?

As of Jul 23, 2026, the average yearly pay for fire department office in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What is the difference between Fire Department Office vs Fire Inspector?

AspectFire Department OfficeFire Inspector
Required CertificationsFire administration, emergency management, or related degrees; administrative certificationsFire prevention, building codes, fire safety certifications
Work EnvironmentOffice setting within fire department, administrative tasksOn-site inspections, fieldwork at buildings and facilities
Employer & Industry UsageFire departments, emergency servicesMunicipalities, fire prevention agencies
Common Search & ComparisonYesYes

While both roles are integral to fire safety, the Fire Department Office primarily handles administrative and management tasks within the fire department, whereas the Fire Inspector focuses on inspecting buildings to ensure fire code compliance. The certifications, work environments, and industry usage overlap but serve different functions within fire safety operations.

What are some common challenges faced by administrative staff in a fire department office?

Administrative staff in a fire department office often manage a variety of tasks simultaneously, such as scheduling shifts, maintaining detailed records, and handling urgent communications. One common challenge is balancing the fast-paced, unpredictable nature of emergency services with the need for accuracy in documentation and reporting. Additionally, they collaborate closely with firefighters, chiefs, and local government officials, requiring strong interpersonal and organizational skills. Adapting to rapidly changing priorities and supporting both field and office operations can be demanding, but it also makes the role dynamic and rewarding.

Can firefighters make $100,000?

Firefighters can earn $100,000 or more annually, especially with overtime, experience, specialized skills, or in high-cost-of-living areas. However, base salaries typically range from $40,000 to $70,000, with higher earnings possible through additional shifts or ranks.

Is 30 too old to be a fireman?

Fire department roles typically have age limits that vary by jurisdiction, but many departments accept applicants up to their mid-30s or even older if they meet physical and medical requirements. Age is less of a barrier if the candidate maintains good physical fitness, passes background checks, and obtains necessary certifications such as EMT or firefighter training.

How much does the fire department pay per hour?

Firefighters in the fire department typically earn between $15 and $30 per hour, depending on experience, location, and rank. Salaries often increase with additional certifications, specialized skills, and years of service, and the job may include shift work and overtime pay.

Can a firefighter be on blood thinners?

Firefighters, including those working in fire department offices, can be on blood thinners, but they must inform their medical providers and occupational health personnel. Being on blood thinners may affect their ability to perform certain physically demanding or emergency response tasks and could require medical clearance or adjustments to their duties. Safety protocols and medical evaluations are essential to ensure they can work safely.

What are Fire Department Office jobs?

Fire Department Office jobs refer to administrative and support roles within a fire department, such as office managers, clerks, dispatchers, and administrative assistants. These professionals handle tasks like record-keeping, scheduling, processing permits, managing communications, and supporting firefighters and leadership staff. Their work is essential to ensure the department runs efficiently and can respond quickly to emergencies. While they may not be on the front lines fighting fires, their organizational skills are crucial for department operations.

What are the key skills and qualifications needed to thrive as a Fire Department Office staff member, and why are they important?

To thrive as a Fire Department Office staff member, you need strong administrative skills, attention to detail, and familiarity with office management, often supported by a high school diploma or associate degree. Proficiency with scheduling software, records management systems, and common office applications like Microsoft Office is typically required. Excellent communication, organization, and problem-solving abilities help you interact with firefighters, leadership, and the public. These skills ensure efficient department operations, accurate documentation, and effective support for emergency services.
More about Fire Department Office jobs
What cities are hiring for Fire Department Office jobs? Cities with the most Fire Department Office job openings:
What states have the most Fire Department Office jobs? States with the most job openings for Fire Department Office jobs include:
What job categories do people searching Fire Department Office jobs look for? The top searched job categories for Fire Department Office jobs are:
Fire Department Office jobs near you
Infographic showing various Fire Department Office job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $51,476 per year, or $24.7 per hour.
Fire Department Administrator

Fire Department Administrator

Town of Windsor CT

Windsor, CT

$75K - $83K/yr

Other

Medical, Dental, Life, Retirement, PTO

Posted 7 days ago

Job description

The Town of Windsor, CT is seeking a collaborative and experienced professional to join our management staff as the Fire Department Administrator of the Volunteer Fire Department. This full-time position is a fantastic opportunity for someone who is passionate about emergency services, specifically the fire service. If you are someone who enjoys working with a wide variety of volunteer firefighters, seeing tangible results from your work and the administrative ability to manage the purchasing and data systems of the fire department, we invite you to apply. We are looking for a motivated, team-oriented partner who takes pride in high-quality outcomes and cares about community service. We cannot wait to meet you!

The Position:

As a Fire Department Administrator,

This position reports to the Town Manager and works in partnership to assist the Volunteer Fire Chief and staff from the Fire Department and the Fire Marshals office.

Key responsibilities include:

  • Managing the data needs of the fire department, including NERIS reports, firefighter attendance, annual physicals, inventories, etc.
  • Purchasing the needs of the fire department on a weekly, monthly and yearly basis
  • Preparing RFPs, conducting pre-bid meetings, and evaluating vendor proposals
  • Assisting with capital planning and identifying facility/equipment needs and future improvement projects
  • Preparing the annual budget and monitoring expenditures during the year. With the Fire Chief, attends budget workshops and presents as required. Assists Chief in budget decisions during the year
  • Working with the Fire Chief and their staff; including attending staff meetings, creating ad hoc reports as requested, recommending solutions as needed
  • Managing the maintenance of five firehouses with the assistance of the towns Building Maintenance staff
  • Supporting the Fire Department, as needed, during large incidents
  • Liaison with EMS management on their building needs for the Fire/EMS headquarters
  • Participating on the Towns Extended Leadership Team (ELT)

Our Ideal Candidate Will:

  • Be team-oriented with strong organizational and problem-solving skills
  • Communicate clearly and professionally with a wide variety of stakeholders
  • Be knowledgeable about emergency services
  • Work collaboratively with volunteers and internal departments
  • Stay on top of evolving technologies related to report writing, inventory management and the fire service
  • Be knowledgeable and skilled in the use of MS Office applications (Excel, Word, Outlook), and the Internet

Minimum Qualifications:

Education and Experience:

  • Bachelors degree in management or Public Administration OR
  • Associates degree in a related field and five (5) years of relevant experience; OR
  • Any equivalent combination of education and experience.

Special Requirements:

  • Valid drivers license or ability to obtain one. A Q endorsement or CDL license is preferred.
  • Successful completion of the Towns background and drug screening (including screening for marijuana).

Salary and Benefits:

The expected hiring range for this position is $75,000 to $83,000, with starting salary depending on qualifications. Town employees enjoy a comprehensive benefits package including:

  • Medical, dental, and life insurance
  • Defined contribution retirement plan
  • Short- and long-term disability insurance
  • Tuition reimbursement
  • Paid holidays, vacation, and sick leave
  • Opportunities for professional development

To Apply:

Complete an on-line application at https://www.windsorct.gov/718/Career-Opportunities and attach a resume and cover letter by August 3, 2026 at 5:00 p.m. The Town of Windsor is an Equal Opportunity Employer and values diversity at all levels of the workforce. EOE/AA.

Apply