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Financial Operations Assistant Jobs in Pennsylvania

Onbe

Financial Operations Staff Accountant

Conshohocken, PA · On-site

$54K - $71K/yr

Reporting Support: Assist in preparing standard financial reports and summaries for internal use ... operations. * Automation: Explore opportunities for process automation and implement tools or ...

Onbe

Financial Operations Staff Accountant

Conshohocken, PA · On-site

$54K - $71K/yr

Reporting Support: Assist in preparing standard financial reports and summaries for internal use ... operations. * Automation: Explore opportunities for process automation and implement tools or ...

Intermediate Unit 1

Finance and Operations (1)

Coalport, PA · On-site

$71.42 - $87.29/hr

Options Assistant Business Manager JobID: 710 * Position Type: Finance and Operations/ Assistant Business Manager * Date Posted: 6/26/2026 * Closing Date: 07/17/2026 Assistant Business Manager The ...

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Financial Operations Assistant information

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$10

$23

$40

How much do financial operations assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for financial operations assistant in Pennsylvania is $23.41, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $26.25 per hour, depending on experience, location, and employer.

What is a financial operations assistant?

Financial Operations Assistants are professionals who support the finance department by handling administrative and clerical tasks related to financial transactions and recordkeeping. Their duties often include processing invoices, maintaining financial records, assisting with payroll, reconciling accounts, and preparing reports. They help ensure financial operations run smoothly and accurately in an organization. Typically, they work under the supervision of accountants or finance managers and may use accounting software and spreadsheets to perform their tasks.

What are the key skills and qualifications needed to thrive as a financial operations assistant?

To thrive as a Financial Operations Assistant, you need strong analytical abilities, attention to detail, and foundational knowledge in finance or accounting, usually supported by a relevant degree or coursework. Familiarity with financial software like Excel, QuickBooks, and enterprise resource planning (ERP) systems is typically required. Excellent organizational skills, communication, and a proactive approach help you manage multiple tasks and collaborate effectively with teams. These skills ensure accuracy in financial processes, reduce errors, and support smooth business operations.

What are some common challenges faced by financial operations assistants, and how can they effectively manage them?

Financial Operations Assistants often encounter challenges such as managing high volumes of transactions, ensuring data accuracy, and meeting tight deadlines for financial reporting. To address these, it's important to develop strong organizational skills, be attentive to detail, and utilize financial software efficiently. Collaborating closely with team members and proactively communicating about potential discrepancies can also help maintain smooth operations. Continuous learning and adapting to updated financial regulations or internal processes are key to thriving in this role.

What is the difference between Financial Operations Assistant vs Accounts Payable Clerk?

AspectFinancial Operations AssistantAccounts Payable Clerk
Primary ResponsibilitiesSupports financial processes, data entry, reporting, and assisting with financial transactionsProcesses vendor invoices, manages payments, and maintains accounts payable records
Required SkillsFinancial software proficiency, attention to detail, basic accounting knowledgeInvoice processing, data entry, familiarity with accounts payable systems
Work EnvironmentOffice setting, finance department, cross-functional supportOffice environment, finance/accounts payable department
Common CertificationsBasic accounting or finance certifications often preferredNone typically required, but accounting certifications can be a plus

While both roles support financial operations, the Financial Operations Assistant has a broader scope, assisting with various financial tasks and reporting, whereas the Accounts Payable Clerk focuses specifically on processing vendor invoices and payments. Both roles require attention to detail and familiarity with financial software, but the Assistant position often involves more diverse responsibilities within the finance department.

What are the most commonly searched types of Financial Operations jobs in Pennsylvania?

The most popular types of Financial Operations jobs in Pennsylvania are:

What are popular job titles related to Financial Operations Assistant jobs in Pennsylvania?

For Financial Operations Assistant jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Financial Operations Assistant jobs in Pennsylvania look for?

The top searched job categories for Financial Operations Assistant jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Financial Operations Assistant jobs?

Cities in Pennsylvania with the most Financial Operations Assistant job openings:

Financial Operations Assistant jobs near you
Infographic showing various Financial Operations Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 79% Full Time, 17% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,693 per year, or $23.4 per hour.

Operations Assistant

GREATER PHILADELPHIA URBAN AFFAIRS

Philadelphia, PA • On-site

$19.54/hr

Full-time

Re-posted 14 days ago

Job description

Position Overview

The Operations Assistant plays a central role in ensuring the effective coordination, execution, and continuous improvement of operational systems across CFH. Working closely with the Fiscal/Operations Director and Operations Specialist, this role supports procurement, financial tracking, facilities coordination, and administrative operations. The position requires a highly organized, detail-oriented professional who can manage multiple priorities, translate complex information into actionable steps, and contribute to a responsive, efficient, and compliant operational environment within a 24/7 service setting. 

Operational Coordination & Administration

  • Monitor, prioritize, and respond to operational requests across IT, procurement, and facilities 
  • Support the development, implementation, and refinement of organizational policies and procedures 
  • Maintain and distribute operational calendars, reports, and project updates 
  • Present updates, issues, and recommendations during meetings and in response to internal requests 

Procurement & Vendor Management

  • Conduct vendor, product, and pricing research to inform cost-effective purchasing decisions 
  • Prepare, process, and track requisitions, purchase orders, and invoices using NetSuite 
  • Maintain vendor records, pricing catalogs, and purchasing documentation 
  • Coordinate with vendors and sites to manage deliveries, resolve discrepancies, and ensure timely fulfillment 
  • Monitor compliance with organizational procurement policies and procedures 

Financial Tracking & Reporting

  • Reconcile expense reports, receipts, and financial documentation on a monthly basis 
  • Identify and resolve billing discrepancies and variances 
  • Maintain accurate records of purchases, inventory, and site expenditures 

Facilities, Inventory & Equipment Management

  • Support inventory tracking and ensure appropriate supply levels across sites 
  • Assist with maintenance, storage, and organization of office equipment and supplies 
  • Identify and address operational issues impacting workplace efficiency 
  • Coordinate logistics related to deliveries, storage, and equipment distribution 

Technology & Systems Support

  • Provide first-level IT support to staff across sites 
  • Assist in advancing a paperless work environment through improved systems and processes 
  • Support staff with technology onboarding, including hardware and software orientation 

Staff Support & Onboarding

  • Assist with onboarding and offboarding processes, including equipment distribution, access, and documentation 
  • Provide training on office systems and conduct site orientations for new staff 

Cross-Functional Operations Support

  • Participate in site visits, operational readiness efforts, and organizational initiatives 
  • Collaborate with internal teams and external partners to ensure seamless service delivery 
  • Perform additional duties as needed to support organizational goals 

Education & Experience

  • Bachelor’s degree in Business or related field preferred, or equivalent experience 
  • Demonstrated experience in administrative, operational, or procurement roles 

Skills & Abilities

  • Strong proficiency in Microsoft Office and ability to learn new systems (e.g., NetSuite) 
  • Excellent organizational, analytical, and problem-solving skills 
  • Ability to manage multiple priorities, meet deadlines, and work independently 
  • Strong written and verbal communication skills with diverse stakeholders 
  • High level of professionalism, discretion, and confidentiality 
  • Ability to analyze data and support informed decision-making 

Work Requirements

  • Ability to travel between sites and work flexible hours as needed 
  • Valid driver’s license required 
  • Ability to lift up to 25 pounds and remain active (sitting, standing, walking) for extended periods