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Data Operations Assistant information

What is a data operations assistant?

Data Operations Assistants support the management, processing, and quality control of data within an organization. They handle tasks such as data entry, updating records, verifying accuracy, and assisting with data reporting. Their role helps ensure that business data is accurate, up-to-date, and easily accessible for analysis or decision-making. They often work closely with data analysts, IT teams, or operations managers to maintain data integrity and streamline workflows.

What are the key skills and qualifications needed to thrive as a data operations assistant?

To thrive as a Data Operations Assistant, you need strong analytical skills, attention to detail, and proficiency with data entry and management, often supported by a relevant degree or experience in data-related roles. Familiarity with database systems, Microsoft Excel, and data management software such as SQL or CRM platforms is typically required. Excellent organizational abilities, problem-solving skills, and effective communication help you stand out in this position. These skills and qualities are crucial for ensuring data accuracy, supporting business operations, and facilitating informed decision-making.

What are some common challenges faced by data operations assistants, and how can they be overcome?

Data Operations Assistants often encounter challenges such as managing large volumes of data with tight deadlines, ensuring data accuracy, and coordinating with multiple departments for seamless data flow. To overcome these, it’s important to develop strong organizational and communication skills, become proficient in data management tools, and establish clear processes for data validation. Regular collaboration with team members and proactive troubleshooting can help minimize errors and improve workflow efficiency.

What is the difference between Data Operations Assistant vs Data Analyst?

AspectData Operations AssistantData Analyst
Required CredentialsAssociate degree or relevant certificationsBachelor's degree in data-related fields
Work EnvironmentData entry, data management, support rolesData interpretation, reporting, analysis
Employer & Industry UsageBusinesses needing data support, administrative tasksOrganizations analyzing data for insights
Search & Comparison IntentUnderstanding support roles in data managementAnalyzing data to inform decisions

The Data Operations Assistant primarily handles data entry, management, and support tasks within organizations, often requiring an associate degree or relevant certifications. In contrast, a Data Analyst focuses on analyzing data, creating reports, and deriving insights, typically holding a bachelor's degree. While both roles work with data, the Assistant supports data workflows, whereas the Analyst interprets data for strategic purposes.

Is data operations a good job?

Data operations is a vital role that involves managing and maintaining data systems, ensuring data quality, and supporting data workflows. It often requires skills in database management, data analysis, and familiarity with tools like SQL and data pipelines. The job can offer stable employment and opportunities for skill development in data management environments.

What is a data operations assistant's salary?

The salary for a data operations assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Skills in data management tools and attention to detail are often valued in this role.

What are the most commonly searched types of Data Operations jobs in Pennsylvania?

The most popular types of Data Operations jobs in Pennsylvania are:

What are popular job titles related to Data Operations Assistant jobs in Pennsylvania?

For Data Operations Assistant jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Data Operations Assistant jobs in Pennsylvania look for?

The top searched job categories for Data Operations Assistant jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Data Operations Assistant jobs?

Cities in Pennsylvania with the most Data Operations Assistant job openings:

Data Operations Assistant jobs near you

Operations Assistant

GREATER PHILADELPHIA URBAN AFFAIRS

Philadelphia, PA • On-site

$19.54/hr

Full-time

Re-posted 3 days ago

Job description

Position Overview

The Operations Assistant plays a central role in ensuring the effective coordination, execution, and continuous improvement of operational systems across CFH. Working closely with the Fiscal/Operations Director and Operations Specialist, this role supports procurement, financial tracking, facilities coordination, and administrative operations. The position requires a highly organized, detail-oriented professional who can manage multiple priorities, translate complex information into actionable steps, and contribute to a responsive, efficient, and compliant operational environment within a 24/7 service setting.

Operational Coordination & Administration

  • Monitor, prioritize, and respond to operational requests across IT, procurement, and facilities
  • Support the development, implementation, and refinement of organizational policies and procedures
  • Maintain and distribute operational calendars, reports, and project updates
  • Present updates, issues, and recommendations during meetings and in response to internal requests

Procurement & Vendor Management

  • Conduct vendor, product, and pricing research to inform cost-effective purchasing decisions
  • Prepare, process, and track requisitions, purchase orders, and invoices using NetSuite
  • Maintain vendor records, pricing catalogs, and purchasing documentation
  • Coordinate with vendors and sites to manage deliveries, resolve discrepancies, and ensure timely fulfillment
  • Monitor compliance with organizational procurement policies and procedures

Financial Tracking & Reporting

  • Reconcile expense reports, receipts, and financial documentation on a monthly basis
  • Identify and resolve billing discrepancies and variances
  • Maintain accurate records of purchases, inventory, and site expenditures

Facilities, Inventory & Equipment Management

  • Support inventory tracking and ensure appropriate supply levels across sites
  • Assist with maintenance, storage, and organization of office equipment and supplies
  • Identify and address operational issues impacting workplace efficiency
  • Coordinate logistics related to deliveries, storage, and equipment distribution

Technology & Systems Support

  • Provide first-level IT support to staff across sites
  • Assist in advancing a paperless work environment through improved systems and processes
  • Support staff with technology onboarding, including hardware and software orientation

Staff Support & Onboarding

  • Assist with onboarding and offboarding processes, including equipment distribution, access, and documentation
  • Provide training on office systems and conduct site orientations for new staff

Cross-Functional Operations Support

  • Participate in site visits, operational readiness efforts, and organizational initiatives
  • Collaborate with internal teams and external partners to ensure seamless service delivery
  • Perform additional duties as needed to support organizational goals

Education & Experience

  • Bachelor’s degree in Business or related field preferred, or equivalent experience
  • Demonstrated experience in administrative, operational, or procurement roles

Skills & Abilities

  • Strong proficiency in Microsoft Office and ability to learn new systems (e.g., NetSuite)
  • Excellent organizational, analytical, and problem-solving skills
  • Ability to manage multiple priorities, meet deadlines, and work independently
  • Strong written and verbal communication skills with diverse stakeholders
  • High level of professionalism, discretion, and confidentiality
  • Ability to analyze data and support informed decision-making

Work Requirements

  • Ability to travel between sites and work flexible hours as needed
  • Valid driver’s license required
  • Ability to lift up to 25 pounds and remain active (sitting, standing, walking) for extended periods