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Finance Administration Officer information

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$18K

$60.3K

$130.5K

How much do finance administration officer jobs pay per year?

As of Aug 22, 2026, the average yearly pay for finance administration officer in the United States is $60,262.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,500.00 and $65,000.00 per year, depending on experience, location, and employer.

What is a finance administration officer?

Finance Administration Officers are professionals responsible for managing an organization's financial and administrative tasks. They typically handle budgeting, financial reporting, invoice processing, payroll, and maintaining financial records. Their role ensures compliance with financial policies and regulations, supports management in decision-making, and often includes liaising with other departments or external stakeholders. Strong organizational, analytical, and communication skills are essential for this position.

What are the key skills and qualifications needed to thrive as a finance administration officer?

To thrive as a Finance Administration Officer, you need a solid understanding of accounting principles, financial reporting, and administrative procedures, typically supported by a degree in finance, accounting, or business administration. Familiarity with financial management software (like SAP, QuickBooks, or Xero), spreadsheets, and compliance regulations is essential. Strong attention to detail, organizational skills, and effective communication help you manage deadlines and collaborate across departments. These competencies ensure accurate financial operations, regulatory compliance, and efficient administrative support within an organization.

What are some common challenges faced by finance administration officers when managing multiple priorities, and how can they be overcome?

Finance Administration Officers often handle a variety of tasks, such as processing invoices, preparing reports, and assisting with budget tracking, all within tight deadlines. Balancing these responsibilities can be challenging, especially during peak financial periods or audits. To manage effectively, it's important to develop strong organizational skills, use digital tools for task and document management, and communicate proactively with team members to prioritize urgent tasks. Regular check-ins with supervisors and clear documentation can also help prevent bottlenecks and ensure accountability.

What is the difference between Finance Administration Officer vs Accounts Clerk?

AspectFinance Administration OfficerAccounts Clerk
CredentialsDiploma or degree in finance, accounting, or related fieldHigh school diploma; some roles may prefer accounting courses
Work EnvironmentOffice setting, often in finance or administrative departmentsOffice environment, handling data entry and basic accounting tasks
Employer & IndustryFinancial institutions, corporations, government agenciesSmall businesses, accounting firms, retail companies

The Finance Administration Officer typically handles a broader range of financial tasks, including reporting and compliance, while the Accounts Clerk focuses on data entry and basic bookkeeping. Both roles require financial knowledge and office skills, but the officer position usually involves more responsibility and higher qualifications.

How much do finance administration officers make?

Finance Administration Officers typically earn a median annual salary ranging from $45,000 to $65,000, depending on experience, location, and organization size. Salaries can increase with certifications such as the Certified Management Accountant (CMA) or proficiency in financial software like SAP or QuickBooks.

What cities are hiring for Finance Administration Officer jobs?

Cities with the most Finance Administration Officer job openings:

What states have the most Finance Administration Officer jobs?

States with the most job openings for Finance Administration Officer jobs include:

What job categories do people searching Finance Administration Officer jobs look for?

The top searched job categories for Finance Administration Officer jobs are:

Finance Administration Officer jobs near you
Infographic showing various Finance Administration Officer job openings in the United States as of August 2026, with employment types broken down into 96% Full Time, and 4% Part Time. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $60,262 per year, or $29 per hour.

VP/Director of Finance & Administration

Nanobiosym

Cambridge, MA • On-site

$150K/yr

Full-time

Medical

Posted 27 days ago

Job description

VP/Director of Finance & Administration
Nanobiosym | Cambridge, MA | Onsite
Nanobiosym is an innovative nanotechnology company in Cambridge, MA developing next gen diagnostics to address a broad range of diseases. Founded by an MIT/Harvard alum to work at the interface of physics, nanotechnology, and biomedicine, this hyper-growth company offers unique career opportunities with strong long-term incentives. We are seeking a rock-star candidate to take charge of our finance and administrative functions and play an integral leadership role in the company's scale-up.
Position Summary
The VP/Director of Finance & Administration will own all financial, accounting, legal, HR, IT, Security, and administrative operations of the company - from hands-on general ledger work to the systems, records, and controls and compliance management that let a growing company run cleanly. This is a rare role for a high-caliber professional who is equally comfortable closing the books, keeping the day-to-day running efficiently, and sitting at the strategy table. You are hands-on, self-motivated, emotionally intelligent, and thrive in a dynamic workplace, with the business judgment and communication skills needed to interact with a variety of people inside and outside the company.
Key Responsibilities
Financial Reporting & Accounting
  • Own the general ledger, month-end and year-end close, and preparation of GAAP-compliant financial statements
  • Deliver timely, accurate monthly and quarterly reporting packages to the CEO, Executive Management, and the Board
  • Direct AP, AR, payroll, invoicing, vendor management and negotiations, and collections - supervising the function while remaining hands-on as needed; Cut Costs, Build cost efficiency, negotiate supplier contracts,
  • Lead budgeting, forecasting, and cash management to support growth
  • Manage or assist tax filings for all entities and implement accounting policies, internal controls, and close calendars
  • Build reporting that scales: standardized templates, defined close cycles, and dashboards leadership can act on

Audit, Compliance & Due Diligence
  • Own audit preparation end to end - schedules, reconciliations, supporting documentation, and auditor coordination
  • Manage compliance across grants, contracts, tax, employment, and regulatory requirements
  • Prepare due diligence reports and respond to diligence requests with complete, well-organized documentation
  • Negotiatel contracts, Maintain all corporate records, entity filings, and insurance coverage

Legal & Contracts
  • Draft, review, negotiate, and administer contracts - vendor, customer, employment, NDA, consulting, and partnership agreements/contracts
  • Manage outside corporate adn IP legal counsel and IP/patent filing relationships, bringing routine work in-house where practical
  • Track contract obligations, renewals, and deadlines so nothing lapses

HR, Hiring & Personnel
  • Own hiring end to end - sourcing, applicant tracking, pipeline management, offers, and onboarding
  • Administer benefits, health insurance billing, and payroll changes
  • Handle personnel matters including performance issues, staff conflicts, absenteeism, and terminations, in compliance with state and federal employment law
  • Build and enforce HR policies and documentation as headcount grows
  • Build physical and cybersecurity, risk management, negotiate insurance packages

Operations, Systems & Scale
  • Run day-to-day operations efficiently - office, purchasing, vendor sourcing and bids, and cost savings across the board
  • Own document and data organization: paper and electronic files, contract repositories, financial records, and version control, structured so anything can be located on demand
  • Select and implement accounting, (ERP) , (benefits) payroll, HRIS, and operational systems that replace manual work
  • Put repeatable, documented processes and controls in place so operations hold up as headcount and complexity scale
  • Support the CEO on communications, planning, and follow-through on key action items

Minimum Qualifications
  • 10+ years of progressive finance, accounting, operations, and administration experience, including time in a senior or leadership capacity
  • Bachelor's degree required; graduate degree preferred
  • Expertise in GAAP, audit preparation, tax, and internal controls; SOX familiarity
  • Working knowledge of state and federal employment law and commercial contracting
  • Track record of implementing systems and processes that scaled with a growing organization
  • Demonstrated ability to operate both strategically and hands-on in a lean environment
  • Highly developed verbal and written communication skills, strong organizational and analytical ability, and excellent attention to detail across competing priorities
  • Responsive and proactive, with the ability to work well under tight deadlines and rapidly changing demands

Preferred Qualifications
  • CPA and/or MBA; Ideally Big Four accounting experience, or Top Tier corporate experience
  • Startup, biotech, life sciences, or digital healthcare background
  • Experience managing outside counsel, HR functions, or diligence processes in a lean environment

Personal Qualities
  • You resonate with Nanobiosym's mission
  • You are results and deadline driven, and work well under high-pressure situations
  • You are comfortable with working long hours
  • You are resourceful, flexible, tactful, and persistent
  • You have positive energy, a sense of humor, and a can-do attitude
  • You have high ethical standards, are highly trustworthy and loyal, and handle confidential information with discretion
  • You are required to work onsite for this position

Why Join Us
  • Own the finance and administration functions of a hyper-growth company with a clear path to expanded leadership
  • Build the systems, controls, and infrastructure that carry the company through its next stage of scale
  • Work with a world-class team at the forefront of nanotechnology, physics, biomedicine and AI.

Apply