ZipRecruiter

Log In

1

Filing Manager Jobs in Washington (NOW HIRING)

Albertsons

File Maintenance Clerk-Bethesda

Bethesda, MD

$17.25 - $20.50/hr

As a File Maintenance Clerk, you'll play a key role in ensuring pricing accuracy and signage ... Shows initiative and reliability in managing tasks with minimal supervision. * Flexibility:

Albertsons

File Maintenance Clerk-Bethesda

Bethesda, MD · On-site

$17.25 - $20.50/hr

As a File Maintenance Clerk, you'll play a key role in ensuring pricing accuracy and signage ... Shows initiative and reliability in managing tasks with minimal supervision. * Flexibility:

Sybblis Law Firm

Legal Assistant

Glen Burnie, MD · On-site

This role includes managing office correspondence and emails, answering phone calls, arranging meetings, handling e-filings through MDEC, and managing the firm's calendar, ensuring our legal team is ...

AutoMaximizer, Inc

Social Media Manager

MD · On-site

$15 - $30/hr

Organized communication & file management as needed with agency and / or suppliers. Additional important information about this internship: * Hours per week will likely range from 5 - 10 depending on ...

previous page

Showing results 41-60

All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Washington

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Washington?

The most popular types of Filing jobs in Washington are:

What cities in Washington are hiring for Filing Manager jobs?

Cities in Washington with the most Filing Manager job openings:

Filing Manager jobs near you

Administrative File Coordinator - Office Manager Career Track

Barex

Fairfax, VA • On-site

$17 - $20/hr

Full-time

Dental, Retirement, PTO

Posted 21 days ago

Key responsibilities

  • Answer incoming calls and provide a professional, personable customer experience

  • Coordinate job information, maintain project files, and support scheduling activities

  • Assist with QuickBooks invoicing, payment tracking, and managing purchase orders and vendor documentation

Job description

Benefits:
  • 401(k)
  • Bonus based on performance
  • Opportunity for advancement
  • Paid time off
  • Parental leave
  • Training & development

Administrative File CoordinatorOffice Manager Career Track
Barex of DMV
Fairfax, Virginia
Full-Time | Monday–Friday | 8:00 AM–5:00 PM | In Office

Benefits
  • Dental insurance
  • 401(k)
  • Paid time off
  • Monthly team commission and bonus opportunities
  • Extensive paid training
  • Career advancement opportunities
Build a Career With Barex
Barex of DMV is looking for a personable, organized, and motivated Administrative File Coordinator who wants to develop into an Office Manager position.
This is an excellent opportunity for a recent graduate, an early-career professional, or someone with administrative or customer service experience. A degree or restoration experience is not required. We place greater value on your ability to communicate well, learn quickly, work with numbers, stay organized, and take pride in producing high-quality work.
We are a growing company that genuinely enjoys developing people. We will teach you the systems, processes, and industry knowledge needed to build a strong foundation in office administration, insurance restoration, accounting support, customer communication, and project coordination.
What You Will Learn and Manage
This position provides hands-on experience with the systems and responsibilities commonly managed by an experienced office administrator or office manager. You will learn how to:
  • Use QuickBooks for invoicing, payments, customer records, and basic accounting support
  • Work within Copper CRM to manage customers, leads, projects, and follow-up activities
  • Maintain organized digital job files and work-in-progress reports
  • Navigate the insurance restoration process
  • Communicate with customers, adjusters, vendors, and project managers
  • Manage purchase orders, vendor documents, and material tracking
  • Review reports, estimates, invoices, and supporting documentation
  • Build and maintain Microsoft Excel spreadsheets
  • Coordinate schedules, appointments, and project updates
  • Prepare professional emails, reports, and customer correspondence
  • Help move projects from the initial customer call through final closeout
The training and experience provided in this role are intended to prepare the right person for greater responsibility and a future office management position.
Position Overview
The Administrative File Coordinator helps keep our office, customers, and restoration projects moving forward. You will answer incoming calls, coordinate job information, maintain project files, support scheduling, assist with purchase orders, and communicate with customers, insurance representatives, vendors, project managers, and field personnel.
Our office takes tremendous pride in the finished product. Reports should be complete, spreadsheets should be accurate, emails should be professional, and every job file should reflect attention to detail. The ability to write clearly, work confidently with numbers, and finish assignments thoroughly is more important to us than having a specific degree or years of industry experience.
Responsibilities
  • Answer incoming calls and provide a professional, personable customer experience
  • Receive and process new leads and job referrals
  • Communicate with customers, insurance adjusters, vendors, and project managers
  • Coordinate appointments, crews, and job schedules
  • Enter and maintain accurate information in Copper CRM and other systems
  • Monitor active job files and help move projects through each stage
  • Assist with QuickBooks invoicing, payment tracking, and recordkeeping
  • Create and manage purchase orders and vendor documentation
  • Review field documentation for accuracy and completeness
  • Track missing documents, approvals, estimates, invoices, and payments
  • Prepare professional emails, reports, spreadsheets, and correspondence
  • Maintain work-in-progress reports and complete job-file audits
  • Help ensure customer and insurance requirements are followed
  • Support job closeout and final documentation
  • Assist other departments and management as needed
Qualifications
  • Recent graduates and entry-level candidates are encouraged to apply
  • Administrative, office, scheduling, customer service, or business experience is helpful
  • Strong writing and professional communication skills
  • Comfortable working with numbers and performing basic math
  • Working knowledge of Microsoft Outlook, Word, and Excel
  • Strong organization and attention to detail
  • Pride in producing complete, accurate, and professional work
  • Comfortable answering phones and communicating with customers
  • Able to remain calm and professional during stressful situations
  • Self-motivated, dependable, and willing to take initiative
  • Able to manage multiple responsibilities in a fast-paced office
  • Comfortable learning QuickBooks, Copper CRM, and other business software
  • Restoration, construction, property management, accounting, or insurance experience is a plus but not required
  • Reliable personal cellphone for work-related communication and authentication applications
  • Ability to successfully complete a background check, subject to applicable law
Who We’re Looking For
We are looking for a true self-starter and “figure-it-outer”—someone who asks thoughtful questions, learns quickly, follows through, and takes ownership of the final result.
You do not need to know everything when you begin. You do need to be willing to learn, accept feedback, communicate professionally, and care about the quality of your work.
If you want an opportunity to develop practical business skills, learn the insurance restoration industry, and grow toward an office management career, we encourage you to apply.