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Filing Manager Jobs in Washington (NOW HIRING)

MMS Group

Assistant Property Manager

Columbia, MD · On-site

$20/hr

File Management: Prepare and maintain complete resident and general office files * Leasing Support: Assist in showing units and screening applicants * Income Verification: Assist in certifying ...

MMS Group

Assistant Property Manager

Columbia, MD · On-site

$20/hr

File Management: Prepare and maintain complete resident and general office files * Leasing Support: Assist in showing units and screening applicants * Income Verification: Assist in certifying ...

Albertsons

File Maintenance Clerk

Bethesda, MD · On-site

$15 - $21/hr

As a File Maintenance Clerk, you'll play a key role in ensuring pricing accuracy and signage ... Shows initiative and reliability in managing tasks with minimal supervision. * Flexibility:

New

Albertsons

File Maintenance Clerk

Bethesda, MD · On-site

$17.25 - $20.50/hr

As a File Maintenance Clerk, you'll play a key role in ensuring pricing accuracy and signage ... Shows initiative and reliability in managing tasks with minimal supervision. * Flexibility:

New

Albertsons

File Maintenance Clerk

Bethesda, MD · On-site

$17.25 - $20.50/hr

As a File Maintenance Clerk, you'll play a key role in ensuring pricing accuracy and signage ... Shows initiative and reliability in managing tasks with minimal supervision. * Flexibility:

New

Beacon Hill Legal - Washington, DC Perm

Be Seen First

Litigation Paralegal

Washington, DC · On-site

$75K - $115K/yr

This role plays a key part in organizing case files, managing deadlines, preparing court filings, and ensuring smooth communication across internal teams and external parties. Based in Washington, D.

AutoMaximizer, Inc

Social Media Manager

MD · On-site

$15 - $30/hr

Organized communication & file management as needed with agency and / or suppliers. Additional important information about this internship: * Hours per week will likely range from 5 - 10 depending on ...

Reston Surgery Center

Health File Clerk

Reston, VA · On-site

$17.86 - $24.12/hr

You will work under direction of the Business Office Manager/Business Office Supervisor. What you will do in this role: * You will perform collection, processing, filing and maintenance of medical ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Washington? The most popular types of Filing jobs in Washington are:
What cities in Washington are hiring for Filing Manager jobs? Cities in Washington with the most Filing Manager job openings:
Filing Manager jobs near you

Assistant Property Manager

MMS Group

Columbia, MD • On-site

$20/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Job description


Are you an experienced Assistant Property Manager ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Under the direction of the Property Manager, our Assistant Property Managers are responsible for assisting with the overall management of the residential properties.

MMS Group is seeking an experienced affordable housing Assistant Property Manager for a 108-unit residential property located in Columbia, MD.

Part-time position

Key Responsibilities:

  • Professionalism: Maintain a professional image and attitude in keeping the objectives of Management and residents' welfare

  • Policy Adherence: Assist in adherence to the Policy Handbook and Procedures Manual

  • File Management: Prepare and maintain complete resident and general office files

  • Leasing Support: Assist in showing units and screening applicants

  • Income Verification: Assist in certifying residents' income

  • Rent Collection: Assist in the collection of rent and preparation of receipts.

  • Notices Preparation: Prepare late notices and notices to pay rent

  • Legal Proceedings: Work with the manager regarding legal proceedings

  • Market Analysis: Maintain records of rental levels of comparable units in surrounding areas

  • Inspection Management: Maintain tickler files for annual apartment inspections and assist in the annual unit inspection process

  • Work Order System: Assist in the maintenance work order system and in following purchase order procedures

  • Office Supplies: Order office supplies within established budgeted guidelines

  • Inventory Management: Assist in maintaining all required inventories for project supplies and equipment

  • Correspondence: Assist in typing and/or maintaining weekly and monthly reports and advertising preparation

  • Greeting: Answer the phone and greet residents and visitors pleasantly and professionally

  • Communication: Maintain professional communication with residents, applicants, and representatives of other companies

  • Additional Duties: Perform other duties as outlined in the job description

Desired Skills:

  • Tenant Certifications: Ability to complete tenant certifications

Requirements:

  • Experience: minimum one year of property management experience

  • Education: Minimum high school education or equivalent

  • Leadership: Capable of performing duties of the Property Manager in their absence

  • Problem-solving: Ability to work well with and troubleshoot resident/client issues.

  • Organizational Skills: Strong organizational skills.

  • Software Proficiency: Experience with RealPage OneSite or similar property management software.

  • Computer Skills: Proficient in Microsoft Office (Word, Excel, Outlook).

About Us:

For fifty years, MMS Group and its affiliates (Arco Management and TUC Management) have been dedicated to quality property management. Our growing portfolio exceeds 40,000 residential units and includes affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative and condominium boards. While each community and client are unique, each share our singular commitment to excellence.

Why join our Team?

We invite you to join our growing team of dedicated professionals in a high-tech environment. We offer competitive salaries, benefits, and opportunities for growth and advancement through continuous training and education programs. Contact us today to see how you can achieve your MMS Edge.

Perks and Benefits:
MMS Group believes in a healthy work-life balance. Keeping our employees in mind, here is a list of a few benefits we offer:

  • Paid Holidays: 12 paid holidays per year.

  • Paid Time-Off: Up to 2 weeks PTO in the first year, increasing with tenure.

  • Healthcare Plans: Comprehensive Medical, Dental, and Vision plans are available after 60 days of employment.

  • Health Reimbursement Account: Up to $3K per calendar year.

  • Life Insurance: Company-paid life insurance.

  • Retirement Savings: Company-matched 401(k) retirement savings plan.

  • Certifications and Licensing: Company-paid certifications and licensing.

  • And much more!

Are you the person we’re looking for? Apply now. Visit us at www.mmsgroup.com for more details!


Equal Opportunity Employer