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Filing Assistant Jobs in Oxnard, CA (NOW HIRING)

Alliance Home Health Group

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Administrative Assistant - Home Health Agency

Woodland Hills, CA · On-site

$20 - $25/hr

The Administrative Assistant supports the daily operations of a home health agency by providing ... Prepare, scan, file, and track physician orders, care plans, and other clinical documents.

Hermance Law

Administrative Assistant

Ventura, CA

The Administrative Assistant is a central part of The Heritance Lawyers team (formerly Hermance Law ... Provide administrative support, including data entry, filing, scanning, copying, document ...

DermCare Management

Medical Assistant

West Hills, CA · On-site

$19 - $22/hr

Updating and filing patient medical records and or any patient correspondence. * Coding and filling ... Medical assistants are instrumental in helping patients feel at ease in the physician's office.

Blvd Electric Inc

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Administrative Executive Assistant

Woodland Hills, CA · On-site

$19 - $25/hr

Maintain organized filing systems for digital and physical documents. * Support communication between leadership, internal team members, clients, vendors, and external contacts. * Assist with ...

Joiner & Associates, CPAs

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Receptionist Administrative Assistant

Woodland Hills, CA · On-site

$19 - $20/hr

Filing, scanning, and copying, plus miscellaneous duties as assigned Skills & Experience Requirements * Proven experience as an administrative assistant or office admin assistant * Proficient ...

CommonSpirit Health

Lab Assistant

Camarillo, CA · On-site

One Mission. One California As our Lab Assistant you will support scientific professionals by ... filing, sorting, distribution, typing, data entry and frequent use of laboratory computer system(s ...

St Johns Regional Medical Center

Lab Assistant

Oxnard, CA

$34.24 - $42.78/hr

Job Summary and Responsibilities As our Lab Assistant you will support scientific professionals by ... filing, sorting, distribution, typing, data entry and frequent use of laboratory computer system(s ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Oxnard, CA?

The most popular types of Filing jobs in Oxnard, CA are:

What are popular job titles related to Filing Assistant jobs in Oxnard, CA?

For Filing Assistant jobs in Oxnard, CA, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Oxnard, CA look for?

The top searched job categories for Filing Assistant jobs in Oxnard, CA are:

What cities near Oxnard, CA are hiring for Filing Assistant jobs?

Cities near Oxnard, CA with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Oxnard, CA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Executive Assistant/Administrative Assistant-Temporary Pooled Position

California Lutheran University

Thousand Oaks, CA • On-site

$19 - $25.75/hr

Temporary

Re-posted 26 days ago

Job description

Posting Details
Position Information
Position Title
Executive Assistant/Administrative Assistant-Temporary Pooled Position
Position Category
Temporary
FLSA
Non-exempt
FTE
Location
Thousand Oaks
University Background
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person's dignity.
Basic Function
The incumbent performs a broad range of sensitive, technical, and confidential administrative and support functions.
Representative Duties
  • Maintain files; control the release of sensitive information to authorized personnel. E
  • Initiate payment requests, reimbursements and maintain records for the different accounts. E
  • Coordinate arrangements, programs and publicize speakers' events . E
  • Perform as administrative assistant to the executives/managers for a variety of clerical and administrative duties. E
  • Coordinate communications and meetings and respond to questions requiring knowledge and interpretation of policies. E
  • Arrange and schedule a variety of meetings and appointments; maintain calendars, make reservations and travel arrangements; establish and maintain regular and special schedules of the work unit; attend meetings on behalf of the executives/managers. E
  • Route incoming mail; answer telephones; relay messages; screen and route calls and visitors; provide information to staff, students and the public regarding programs. E
  • Coordinate specific activities and events as assigned. E
  • Operate a variety of office equipment, such as computers and related software, printers, calculators and copy machines. E
  • Order and maintain inventory of equipment, materials and supplies; assist in budget development process; review documents, records, lists, tables and other materials for accuracy, completeness and conformance with applicable rules and regulations. E
  • Assist in the development and preparation of reports, meeting materials and other documents as requested. E
  • Maintain current knowledge and records of regulations and requirements applicable to assigned office; monitor transactions, programs and services to assure compliance. E
  • Perform related duties as assigned.

E=Essential Duties
Knowledge Of
  • Modern office practices, procedures, and equipment
  • Record-keeping, filing, and information organizing techniques
  • Interpersonal skills using tact, patience and courtesy
  • Word processing, spreadsheet, database, presentation, and other relevant software applications, including Microsoft Word, Excel, PowerPoint, Google Docs, Google Chat and Outlook, Blackboard experience is a plus.
  • Correct English usage, grammar, spelling, punctuation and vocabulary
  • Public relations and customer service techniques
  • Basic event planning

Ability To
  • Perform administrative support and clerical duties
  • Operate a computer terminal to enter data, maintain records and conduct word processing
  • Coordinate, organize, and oversee office activities
  • Type, keyboard, and/or enter data at a speed necessary for successful job performance
  • Maintain spreadsheets and files with minimal errors
  • Compose correspondence and written materials
  • Prepare reports by gathering and organizing data from a variety of sources
  • Work independently with minimal direct supervision.
  • Work confidentially with discretion
  • Meet schedules and deadlines by prioritizing work
  • Make arithmetic calculations quickly and accurately
  • Communicate clearly and concisely, both orally and in writing
  • Learn policies, procedures and regulations and apply to specific situations
  • Answer telephone and greet the public courteously
  • Determine appropriate action within clearly defined guidelines
  • Schedule and coordinate meetings, conferences and appointments
  • Relay messages, and screen and route calls and visitors
  • Establish and maintain cooperative and effective working relationships with others
  • Identify policies or procedures that are ineffective and develop new polices and procedure to enhance program or office operations
  • Work effectively with frequent interruptions
  • Understand and follow oral and written directions

Minimum Qualifications
Any combination equivalent to: two years of college-level coursework and one year of administrative support experience.
Preferred Qualifications
Prior experience as an administrative assistant in a non-profit, corporate, higher education
Licenses and other requirements
None
Physical Abilities
Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files
Environment
Busy office environment; subject to frequent interruptions.
Hiring Range
Commensurate with experience
Posting Detail Information
Posting Number
Staff004522020
Number of Vacancies
Desired Start Date
Position End Date
Open Date
10/15/2021
Close Date
Open Until Filled
Yes
Application Procedure/Special Instructions
Statement
California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University's policies, procedures, and processes.
Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

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