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Filing Assistant Jobs in Berkeley, CA (NOW HIRING)

Ascend

Resident Administrator

Oakland, CA

  • Medical

  • Dental

  • Vision

  • PTO

Maintain office filing system including vacancy files * Assist new residents with move-in procedure * Update and maintain applicant database * Organize and review files for accuracy * Meet regularly ...

Ascend

Lease Administrator

San Francisco, CA

$19 - $20/hr

  • Medical

  • Dental

  • Vision

  • PTO

Maintain office filing system including vacancy files * Assist new residents with move-in procedure * Coordinate lease-up operations at newly developed properties * Update and maintain applicant ...

Ascend

Resident Administrator

South San Francisco, CA

$23/hr

  • Medical

  • Dental

  • Vision

Maintain office filing system including vacancy files * Assist new residents with move-in procedure * Update and maintain applicant database * Organize and review files for accuracy * Assist with ...

Ascend

Resident Administrator

San Francisco, CA

$23 - $25/hr

  • Medical

  • Dental

  • Vision

Maintain office filing system including vacancy files * Assist new residents with move-in procedure * Update and maintain applicant database * Organize and review files for accuracy * Assist with ...

Ascend

Resident Administrator

Pacifica, CA

$25/hr

  • Medical

  • Dental

  • Vision

Maintain office filing system including vacancy files * Assist new residents with move-in procedure * Update and maintain applicant database * Organize and review files for accuracy * Assist with ...

Ascend

Leasing Specialist - Affordable Housing

Oakland, CA · On-site

$25 - $26/hr

  • Medical

  • Dental

  • Vision

  • PTO

Maintain office filing system including vacancy files * Assist new residents with move-in procedure * Update and maintain applicant database * Organize and review files for accuracy * Assist with ...

A&O Shearman

Assistant managing clerk

Menlo Park, CA · On-site

  • Medical

  • Life

  • Retirement

  • PTO

Department purpose and structure The Assistant Managing Clerk is responsible for service and filing ... File pleadings and other documents in court (conventionally or electronically) according to ...

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All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in Berkeley, CA

Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are the most commonly searched types of Filing jobs in Berkeley, CA? The most popular types of Filing jobs in Berkeley, CA are:
What are popular job titles related to Filing Assistant jobs in Berkeley, CA? For Filing Assistant jobs in Berkeley, CA, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Berkeley, CA look for? The top searched job categories for Filing Assistant jobs in Berkeley, CA are:
What cities near Berkeley, CA are hiring for Filing Assistant jobs? Cities near Berkeley, CA with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Berkeley, CA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Resident Administrator

Ascend

Oakland, CA

Full-time

Medical, Dental, Vision, PTO

Re-posted 2 days ago

Ascend Transportation rating

8.1

Company rating: 8.1 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Job Description – The Resident Administrator will primarily focus on assisting the Resident Manager supporting the properties with vacancy and recertification requirements in the support of audit preparation or reduction of vacancies. The Resident Administrator will also work with tenants resolving issues and executing on special requests. The successful Resident Administrator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Resident Administrator include the following:
Responsibilities:
  • Provide day-to-day assistance at properties
  • Ensure proper annual resident recertification procedure
  • Assist with vacancy and recertification files at the properties
  • Maintain office filing system including vacancy files
  • Assist new residents with move-in procedure
  • Update and maintain applicant database
  • Organize and review files for accuracy
  • Meet regularly with supervisor to address any issues
Position Requirements
  • REQUIRED! Knowledge of California landlord/tenant law and Fair Housing. One year experience with re-certifications in affordable housing!
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible and have a positive, can-do attitude.
  • Excellent attention to detail with strong customer service skills and ability to prioritize
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
  • Strong interest in real estate and non-profits!
Education
  • Associates Degree is a plus!
Benefits
  • PTO, PST, Medical, Dental, and Vision

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