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Filing Assistant Jobs in Berkeley, CA (NOW HIRING)

Unitek Learning

Admissions Coordinator

Fremont, CA · On-site

$21 - $28.75/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

3Vi

Administrative Assistant (Part-time)

San Ramon, CA · On-site

$25/hr

Administrative Assistant (Part-Time) Location: San Ramon, CA (Hybrid) Schedule: Part-Time Hours ... Perform document control activities including scanning, file conversion, formatting, PDF assembly ...

3VI

Administrative Assistant (Part-time)

San Ramon, CA · On-site

$25/hr

Administrative Assistant (Part-Time) Location: San Ramon, CA (Hybrid) Schedule: Part-Time Hours ... Perform document control activities including scanning, file conversion, formatting, PDF assembly ...

3VI

Administrative Assistant (Part-time)

San Ramon, CA · On-site

Salary: $25/hour Administrative Assistant (Part-Time) Location: San Ramon, CA (Hybrid) Schedule ... Perform document control activities including scanning, file conversion, formatting, PDF assembly ...

The Nieves Law Firm, APC

File Clerk

Oakland, CA · On-site

$18 - $22/hr

... • Assist with storage management • Properly handle file retention (physically and electronically) once cases are closed • Assist with all administrative tasks in the office as needed ...

The Nieves Law Firm, APC

File Clerk

Oakland, CA · On-site

$19 - $22.75/hr

... • Assist with storage management • Properly handle file retention (physically and electronically) once cases are closed • Assist with all administrative tasks in the office as needed ...

The Nieves Law Firm, APC

File Clerk

Oakland, CA · On-site

$22/hr

Quickly move tasks through the pipeline * Assist with storage management * Properly handle file retention (physically and electronically) once cases are closed * Assist with all administrative tasks ...

Water Damage Solution

Be Seen First

Restoration Office Assistant

Fremont, CA · On-site

$20 - $28/hr

Manage insurance claim documentation and maintain organized job files * Assist with preparing, reviewing, and submitting Xactimate estimates and supplements * Communicate with insurance adjusters ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Berkeley, CA?

The most popular types of Filing jobs in Berkeley, CA are:

What are popular job titles related to Filing Assistant jobs in Berkeley, CA?

For Filing Assistant jobs in Berkeley, CA, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Berkeley, CA look for?

The top searched job categories for Filing Assistant jobs in Berkeley, CA are:

What cities near Berkeley, CA are hiring for Filing Assistant jobs?

Cities near Berkeley, CA with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Berkeley, CA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Admissions Coordinator

Unitek Learning

Fremont, CA • On-site

$21 - $28.75/hr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 27 days ago

Job description

Company Description
As a leading healthcare education organization, Unitek Learning's family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.
Job Description
The Admissions Coordinator is an essential member of the campus admissions team, supporting the successful onboarding of new students by ensuring accurate enrollment entry, document tracking, and a positive first impression for all visitors. This entry-level, campus-based role is ideal for someone who is detail-oriented, organized, and enjoys working in a fast-paced, student-facing environment. The Admissions Coordinator will also provide front desk support.
Job responsibilities:
  • Enter new student enrollments and status changes into the Student Information and Client Management Systems.
  • Manage and track all enrollment documents (e.g., background checks, immunizations, proof of graduation, valid IDs) to ensure timely, complete student files.
  • Proactively assist students in completing and submitting required documents.
  • Serve as the primary contact for enrollment systems support (e.g., Complio, Enrollment Portal).
  • Ensure enrollment documents meet admissions and compliance standards.
  • Administer entrance assessments per established protocols, report on requirement status and test outcomes.
  • Support Admissions with campus tours and prospective student visits.
  • Provide front desk coverage: greet students/visitors, answer phones, and direct inquiries appropriately.
  • Maintain a professional and welcoming reception area.
  • Handle front desk tasks including mail, photocopying, faxing, and filing.
  • Assist with campus events such as orientations, graduations, and student engagement activities.
  • Key Indicators of Success: Meets or exceeds metrics for enrollment document processing. Collaborate effectively with Financial Aid, Registrars, and Academics to support onboarding. Maintains full adherence to FERPA and Unitek's admissions/compliance policies.
  • Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position.
  • The role requires on-site collaboration with students, faculty, and staff.
  • Perform other duties as assigned.

Qualifications
Education, Experience, Knowledge, Skills and Abilities:
  • High school diploma required; some college preferred.
  • Minimum 1 year of administrative, front desk, or customer service experience (education/admissions setting preferred).
  • Excellent attention to detail, data accuracy, and time management.
  • Professional, customer-focused communicator with strong integrity and work ethic.
  • Tech-savvy with strong computer skills and ability to learn quickly.
  • Flexible and adaptable in a changing environment.

Additional Information
We Offer:
  • Medical, Dental and Vision starting the 1st of the month following 30 days of employment
  • 2 Weeks' starting Vacation per year. Increasing based on years of service with company
  • 12 paid Holidays and 2 Floating Holiday
  • Company Paid Life Insurance at 1x's your annual salary
  • Leadership development and training for career advancement
  • Tuition assistance and Forgiveness for you and your family up to 100% depending on the program

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