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Filing Assistant Jobs in Tennessee (NOW HIRING)

ACL Digital

Legal Assistant

Nashville, TN · On-site

Legal Assistant Location: Nashville, TN - Onsite Employment Type: Contract About the Role We're ... Prepare and organize case files to support case management processes, including inputting ...

InsCipher

Tax Associate

Chattanooga, TN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Memphis, TN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Nashville, TN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Ascend

Administrative Assistant

Franklin, TN

$17.75 - $24/hr

The Administrative Assistant will assist in directing and coordinating activities of on-site ... Establish and maintain record keeping and filing systems; classifies, sorts and files ...

InsCipher

Tax Associate

Knoxville, TN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Tennessee? The most popular types of Filing jobs in Tennessee are:
What are popular job titles related to Filing Assistant jobs in Tennessee? For Filing Assistant jobs in Tennessee, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Tennessee look for? The top searched job categories for Filing Assistant jobs in Tennessee are:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Tennessee as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Tax Administrative Assistant

Tax Administrative Assistant

Focus Financial Partners

Nashville, TN • On-site

$45K - $57K/yr

Other

Posted 12 days ago

Job description

Position Summary
Gelfand, Rennert & Feldman is seeking a Tax Administrative Assistant to join our team of dedicated professionals. The Tax Administrative Assistant is responsible for assisting staff accountants and managers with administrative components of tax filing. This position is fully in office out of our Nashville, TN office. Additionally, this role requires the ability to work overtime hours and weekends, as needed during tax season.

Primary Responsibilities

  • Track, assemble, process, and file all tax engagements including but not limited to individual, corporate, and partnership tax returns and extensions; amended tax returns, quarterly estimates, and reporting foreign bank accounts
  • Create, maintain, and monitor tax-related projects and control lists to ensure projects proceed and are completed in a timely manner, tax filings are accepted, and deadlines are met
  • Coordinate with tax and account management personnel for procuring required documentation for filing tax returns and tax related payments
  • Provide supporting documentation for account managers to use to book payments and receivables in AgilLink
  • Oversee and maintain records of necessary tax documents including those pertaining to proof of successful timely filing
  • Assemble and coordinate all documentation necessary for requests to the e-file department
  • Monitor status of tax returns/extensions and notify staff and managers of rejections or other errors
  • Maintain awareness of return diagnostics to point out possible impediments to the filing process
  • Assist with scanning and filing tax documents while maintaining proper filing procedures for effective record keeping 
  • Prepare tax returns and other correspondence for shipping via certified mail, express / priority mail, and FedEx as necessary
  • Monitor booking of tax AJE's
  • Upload tax documents and other tax-related paperwork into electronic tax binders
  • Maintain knowledge and awareness of federal and multi-state due dates, forms, and filing requirements
  • Assist in tracking K-1's and other tax-related documents
  • Draft IRS and other tax authority correspondence when requested
  • Assist in researching multi-state and multi-entity types filing parameters and prepare charts for filing requirements for firm employee use
  • Other projects and duties as assigned 

Qualifications

  • High School Diploma is required 
  • Bachelor's degree in finance or accounting (preferred)
  • Tax or accounting internship experience is a plus
  • Proficiency in Microsoft Office Suite applications, notably Excel and Word
  • Familiarity with AgilLink, GoSystems, or CCH Axcess is a plus
  • Career ambition within tax and accounting
  • Must possess strong attention to detail, organization, and problem-solving skills, in addition to solid interpersonal skills and other key soft skills (i.e., communication, time management, adaptability, active listening, critical-thinking, etc.)

This is a non-exempt, overtime eligible position. The annualized base pay range for this role is expected to be between $45,000 - $57,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package. Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

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