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Filing Assistant Jobs in Massachusetts (NOW HIRING)

Island Marine Center

Receptionist & F&I Asst

Danvers, MA

$16.75 - $21.25/hr

They will also maintain product files on all inventory and offer support in various areas within ... KEY TASKS: * Assist with receptionist area * Meet & Greet customers * Answer telephone and gives ...

MarineMax

Receptionist & F&I Asst

Danvers, MA · On-site

$16.75 - $21.25/hr

They will also maintain product files on all inventory and offer support in various areas within ... KEY TASKS: * Assist with receptionist area * Meet & Greet customers * Answer telephone and gives ...

City of Boston

BPS STRIVE Wentworth

Boston, MA

... filing. - Assist with material handling tasks. - Work as part of a special team with building custodians to complete various building and grounds maintenance projects. - Engage in a hands-on ...

The Midtown Group

Be Seen First

Legal Administrative Assistant (Family Law)

Boston, MA · On-site

$72K - $80K/yr

Legal Administrative Assistant (Family Law) Location: Onsite Salary: $72,000-$80,000 + Bonus ... Electronically file documents with state courts while ensuring compliance with court rules and ...

Vertisystem Inc

File Clerk

Billerica, MA · On-site

$17/hr

Duties: Assist the office with filing and general office support. This will include, but not be limited to, the following tasks: * Sorting and alphabetizing documents * Filing paperwork * Phone ...

The Hollister Group

Administrative Assistant

Boston, MA · On-site

$24 - $28/hr

Maintain internal database and organize documents and files * Assist with general office management and special projects Requirements: * Bachelor's degree or equivalent preferred * 1-3 years of ...

Kelvin Group

Assistant Project Manager

Wilmington, MA · On-site

$85K - $95K/yr

Maintain organized, accurate, and audit-ready project files * Assist with budget tracking, forecasting, billing support, and cost management * Support monthly Cost to Complete (CTC) reviews and ...

North Hill

HR FILE ROOM ASSISTANT - TEMPORARY

Needham, MA · On-site

$22 - $25/hr

HR FILE ROOM ASSISTANT - TEMPORARY North Hill is seeking a reliable and detail-oriented individual ... Responsible for organizing, preparing, scanning, and electronically filing documents * Maintain ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Massachusetts? The most popular types of Filing jobs in Massachusetts are:
What are popular job titles related to Filing Assistant jobs in Massachusetts? For Filing Assistant jobs in Massachusetts, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Massachusetts look for? The top searched job categories for Filing Assistant jobs in Massachusetts are:
What cities in Massachusetts are hiring for Filing Assistant jobs? Cities in Massachusetts with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Massachusetts as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Receptionist & F&I Asst

Receptionist & F&I Asst

Island Marine Center

Danvers, MA

$16.75 - $21.25/hr

Full-time

Posted 10 days ago

Job description

OVERVIEW:  The Reception & F&I Assistant provides clerical and administrative support and is responsible for providing customers a service which includes the vessel/trailer registration and warranty registration of their new purchase. They will also maintain product files on all inventory and offer support in various areas within the company including F&I and Sales in addition to assisting callers with information, greeting customers and guests, composing and typing correspondence using computer, reading and routing incoming mail, filing correspondence and other records, and other assigned clerical duties.

KEY TASKS:

  • Assist with receptionist area
  • Meet & Greet customers
  • Answer telephone and gives information to callers, take messages, or transfer calls to appropriate individuals.
  • Represent MarineMax when communicating with persons outside the company. Always presents a good impression of the company.
  • Opens incoming mail and routes mail to appropriate individuals.

  • Accurately manage, organize, and update relevant data using database applications.

  • General office duties including copying, collating, faxing, and filing.

  • Receive daily payments and report accordingly. Perform bank deposits.

  • Assist with Boating Gear Center & Fuel Dock Sales & Inventory.

  • Create UPS Shipping Labels.

  • Complete the entire title work process on all new and used vessels and other purchases in a timely manner.

  • Create registration decals for customers.

  • Prepare USCG packages for documentation.

  • Create Trade Packages & file / distribute accordingly.

  • Prepare loan package for immediate funding.

  • Establish and maintain all customer files.

  • Handle calls to and from customers, tag offices and federal offices concerning related issues.

  • Contact lending institutions for customer loan payoffs and follow-up on titles not received.

  • Confirm Wire Instructions w/ remitters.

  • Send original deal files to Team Support for final filing.

  • Assist in the set-up of brokerage transactions in preparation for closing via Yacht Closer.

  • Efficiently respond in an effective manner to a variety of demands and projects.

  • Understand and interpret procedures, policies and guidelines.

  • Other duties as assigned

KEY RESULT AREAS:

  • Customer satisfaction
  • Timeliness and accuracy of paperwork
  • Orderliness of customer files
  • Professional representation of MarineMax
  • Ability to aid where needed

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