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Filing Assistant Jobs in Boston, MA (NOW HIRING)

Island Marine Center

Receptionist & F&I Asst

Danvers, MA · On-site

$16.75 - $21.25/hr

They will also maintain product files on all inventory and offer support in various areas within ... KEY TASKS: * Assist with receptionist area * Meet & Greet customers * Answer telephone and gives ...

MarineMax

Receptionist & F&I Asst

Danvers, MA · On-site

$16.75 - $21.25/hr

They will also maintain product files on all inventory and offer support in various areas within ... KEY TASKS: * Assist with receptionist area * Meet & Greet customers * Answer telephone and gives ...

Goldstein Law Firm

Be Seen First

Paralegal Legal Assistant

Boston, MA · On-site

Responsibilities: - Report directly to the Managing Partner/Firm Owner. - Review and file complex legal documents. - Organize and manage discovery files. - Assist with hearing and trial preparation ...

Vertisystem Inc

File Clerk

Billerica, MA · On-site

$17/hr

Duties: Assist the office with filing and general office support. This will include, but not be limited to, the following tasks: * Sorting and alphabetizing documents * Filing paperwork * Phone ...

The Hollister Group

Administrative Assistant

Boston, MA · On-site

$24 - $28/hr

Maintain internal database and organize documents and files * Assist with general office management and special projects Requirements: * Bachelor's degree or equivalent preferred * 1-3 years of ...

Compunnel, Inc.

Administrative Assistant

Needham, MA · On-site

$27/hr

Key Responsibilities Maintain written and digital records, perform data entry, and organize files Assist in coordinating budgeting, personnel matters, and office administration Research and compile ...

SCHOCHET ASSOCIATES

Compliance Assistant

Brockton, MA · On-site

$25/hr

Files must follow HUD and Federal Management standards. Ensure all necessary documents are in ... Tenants may visit or call the Compliance Assistant with questions. Assist tenants with copies ...

Robert Half

Paralegal

Needham, MA · On-site

$75K - $100K/yr

... files. * Assist with probate matters and preparation of documents for filing with the Probate and Family Court. * Prepare and organize documentation relating to MassHealth/Medicaid planning, asset ...

New Balance

Trademark Docketing Paralegal

Boston, MA · On-site

$39.45 - $50.90/hr

Maintain electronic and physical trademark files. * Assist with document organization and record retention in accordance with firm or company policies. * Work with outside vendors to obtain ...

Humetis Group

Case Assistant

Lowell, MA · On-site

$16.75 - $22.25/hr

Case Assistant Duration: 6+ Months Location: Lowell, MA - 01851 Schedule: 6 hours per day, 3 days ... Reading printed PDF files and handwritten documents - such as medical records, psych-educational ...

NIOCENT LLC

Administrative Assistant

Beverly, MA · On-site

$19.75 - $26.75/hr

Benefits: * 401(k) * 401(k) matching As an Administrative Assistant , you would be asked to assist ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

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Dannin Management Corp.

Office Assistant

Brookline, MA

$18 - $23.75/hr

Office Assistant Acct Open and file checks in check box Acct File paid invoices in Accounting Admin Answer phones & take messages / email messages as needed Admin/Acct Sort/Distrubute Mail to ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Boston, MA?

The most popular types of Filing jobs in Boston, MA are:

What are popular job titles related to Filing Assistant jobs in Boston, MA?

For Filing Assistant jobs in Boston, MA, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Boston, MA look for?

The top searched job categories for Filing Assistant jobs in Boston, MA are:

What cities near Boston, MA are hiring for Filing Assistant jobs?

Cities near Boston, MA with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Boston, MA as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Receptionist & F&I Asst

Island Marine Center

Danvers, MA • On-site

$16.75 - $21.25/hr

Full-time

Re-posted 26 days ago

Job description

OVERVIEW:  The Reception & F&I Assistant provides clerical and administrative support and is responsible for providing customers a service which includes the vessel/trailer registration and warranty registration of their new purchase. They will also maintain product files on all inventory and offer support in various areas within the company including F&I and Sales in addition to assisting callers with information, greeting customers and guests, composing and typing correspondence using computer, reading and routing incoming mail, filing correspondence and other records, and other assigned clerical duties.

KEY TASKS:

  • Assist with receptionist area
  • Meet & Greet customers
  • Answer telephone and gives information to callers, take messages, or transfer calls to appropriate individuals.
  • Represent MarineMax when communicating with persons outside the company. Always presents a good impression of the company.
  • Opens incoming mail and routes mail to appropriate individuals.

  • Accurately manage, organize, and update relevant data using database applications.

  • General office duties including copying, collating, faxing, and filing.

  • Receive daily payments and report accordingly. Perform bank deposits.

  • Assist with Boating Gear Center & Fuel Dock Sales & Inventory.

  • Create UPS Shipping Labels.

  • Complete the entire title work process on all new and used vessels and other purchases in a timely manner.

  • Create registration decals for customers.

  • Prepare USCG packages for documentation.

  • Create Trade Packages & file / distribute accordingly.

  • Prepare loan package for immediate funding.

  • Establish and maintain all customer files.

  • Handle calls to and from customers, tag offices and federal offices concerning related issues.

  • Contact lending institutions for customer loan payoffs and follow-up on titles not received.

  • Confirm Wire Instructions w/ remitters.

  • Send original deal files to Team Support for final filing.

  • Assist in the set-up of brokerage transactions in preparation for closing via Yacht Closer.

  • Efficiently respond in an effective manner to a variety of demands and projects.

  • Understand and interpret procedures, policies and guidelines.

  • Other duties as assigned

KEY RESULT AREAS:

  • Customer satisfaction
  • Timeliness and accuracy of paperwork
  • Orderliness of customer files
  • Professional representation of MarineMax
  • Ability to aid where needed

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