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Filing Assistant Jobs in Barnstable, MA (NOW HIRING)

Compass Group

ADMINISTRATIVE ASSISTANT

Hyannis, MA · On-site

$25/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Benchmark

Culinary Administrative Assistant

Chatham, MA · On-site

$19.50 - $26.25/hr

Maintain recipe, menu, and departmental documentation files * Assist with the preparation and distribution of daily event orders and banquet culinary information * Process requisitions, invoices, and ...

Triumph-HR

Office Assistant

Eastham, MA · On-site

$25 - $28/hr

Maintain and organize company filing systems, both physical and electronic. * Answer incoming telephone calls, direct calls appropriately, and take accurate messages. * Assist with the administration ...

Triumph-HR

Office Assistant

Eastham, MA · On-site

$25 - $28/hr

Maintain and organize company filing systems, both physical and electronic. * Answer incoming telephone calls, direct calls appropriately, and take accurate messages. * Assist with the administration ...

Gosnold

Legal Assistant

Centerville, MA · On-site

$55K/yr

SUMMARY: The Legal Assistant is responsible for supporting the General Counsel in managing legal ... Maintains and organizes legal files, records, and document management systems. * Assists with ...

Qualitas Dental Partners

Dental Assistant

Plymouth, MA · On-site

$27 - $32/hr

Take initiative when practice is running behind or understaffed. * Assist front office when called upon for tasks including filing and pulling charts, organizing the inside of old charts, health ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What job categories do people searching Filing Assistant jobs in Barnstable, MA look for? The top searched job categories for Filing Assistant jobs in Barnstable, MA are:
Filing Assistant jobs near you
Social Ministries Caseworker

Social Ministries Caseworker

The Salvation Army Eastern Territory

Hyannis, MA • On-site

$16.87 - $20.80/hr

Part-time

Life, Retirement, PTO

Re-posted 17 days ago

Salvation Army rating

6.1

Company rating: 6.1 out of 10

Based on 354 frontline employees who took The Breakroom Quiz

506th of 710 rated non-profit organizations

Job description

Overview

The Salvation Army's Hyannis Corps., is hiring a Social Ministries Caseworker and offers the following benefit package to part-time employees:

  • Generous paid time off every year that includes: holidays, vacation time and sick time
  • Employer funded Pension Plan (company contributions begin after 1 year of employment and consistently works 20+ hours/week)
  • Eligibility for supplemental insurance plans including: Voluntary Term Life & AD&D benefits, AFLAC Insurance
  • Most importantly - a job with a good purpose!

 

Location: 100 North St., Hyannis, MA

Hours/week: 20 hours per week

Exemption: Non-exempt

Pay Range: $16.87 - $20.80 per hour

*starting pay varies depending on experience and qualifications*

Interview clients seeking assistance for various human service needs and making referrals to other area agencies for further services. Maintain daily records of clients including but not limited to forms/files/correspondence/statistical information. Support Corps in the implementation of social ministries programs and collaborate with other social service agencies in the community

Duties & Responsibilities:

*Each location may have duties, within the social ministries scope, specific to that Corps.  Those duties should be typed in a Word document and attached to the signed job description.

Casework

  • Interview clients and assess the needs and resources of clients.
  • Provide emergency assistance, counseling, and advocacy to clients according to the needs assessed.
  • Make referrals to area agencies for further services.
  • Schedule appointments for clientele as needed.
  • Maintain accurate and confidential daily records of clients including but not limited to forms/files/correspondence/statistical information/ and other records as required.
  • Recognize spiritual needs of persons which may require referral to the Corps Officers (who are ordained ministers of The Salvation Army).

    • Program Support

  • Assist with the implementation and coordination of social ministries programs at Corps
  • Maintain inventory for feeding program and emergency food pantry, including supporting Corps officers in grant and in-kind donation development.
  • Network with and cultivate collaborative relationships with key personnel at other social service agencies and community-based organizations in the corps area.
  • Attend community meetings as requested by Corps Officers

    • General Responsibilities

  • Serve as office receptionist as needed
  • Perform general clerical duties to include but not limited to:
  • Photocopying
  • Faxing
  • Mailing
  • Filing
  • Assist with the implementation and coordination of other Corps activities.
  • Keep inventory and processes requests for office supplies
  • Maintain routine reports
  • Respond to all donations with a thank you (monetary and in-kind)
  • Assist where needed in the operations of all seasonal social ministries' programs (Christmas, Thanksgiving, Back to School, Summer Camp, etc.) as requested by Corps Officers and DHQ.
  • Be able to identify and understand potential local social service funding sources and provide required reports to Corps and DHQ for current social service funding sources.
  • Assist in the identification, recruitment, training, and utilization of volunteers for both local and seasonal social service activities
  • Participate in required social ministries, counseling, and other appropriate TSA trainings
  • Remain up to date with all Keep SAfe training
  • Perform other duties as requested.

    • QUALIFICATIONS

     

    Education Requirements:

    High School Diploma, required

    Associate degree in Social Services, preferred

     

    Work Experience:

    Experience in the Social Services field

     

    Other Qualifications:

    • Working knowledge of Microsoft applications (Word, Excel, PowerPoint, Access)
    • Proven written and verbal communication skills
    • Strong interpersonal and organizational skills
    • Must be able to lift 25 lbs
    • Good problem-solving skills
    • Knowledge of the local community and services provided
    • A valid driver's license and use of official vehicle may be required. Ability to travel as needed
    • Bi-lingual, preferred

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.

    The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

    Employment Type: PART_TIME

    What Salvation Army employees say

    Pay

    Benefits

    Hours and flexibility

    Workplace

    Get the full story on Breakroom

    Salvation Army logo

    About Salvation Army

    Sourced by ZipRecruiter

    The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

    Industry

    Non-profits, retail, amusement, gambling, and recreation and religious organizations

    Company size

    5,001 - 10,000 Employees

    Headquarters location

    Alexandria, VA, US

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