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File Coordinator Jobs in Indiana (NOW HIRING)

nLeague

Program Coordinator

Indianapolis, IN · On-site

Job ID: 796081 Position: Program Coordinator Client: IN DOH Location: 2 N. Meridian St ... Oversee the receipt, retention, and electronic filing of all records submitted to the Division via ...

JSK Hospitality LLC

Hotel Sales Coordinator

Hammond, IN

$18 - $24.75/hr

Process and file sales contracts and other related documents as per company standards ... coordination of guest requests. * Participate in regular sales meetings and provide input on ...

Preferred Home Buyer

Be Seen First

Real Estate Transaction Coordinator

Merrillville, IN · On-site

$20/hr

Transaction Coordinator & Executive Assistant Position Overview We are seeking a highly organized ... Open files with title companies and maintain communication throughout the transaction. Coordinate ...

HATCH

Grant and Events Coordinator

Carmel, IN · On-site

Support organization of grant files, reports, budgets, partner materials, evaluation inputs, and ... Event Coordination * Support planning and execution of partner meetings, convenings, site visits ...

Deister Machine

Safety Coordinator

Fort Wayne, IN · On-site

$24/hr

... file insurance claim, enter OSHA log information in electronic records management, and file ... Report deficiencies to Supervisor, Coordinator, Plant Superintendent, and Safety * Submit purchase ...

InstantServe LLC

Graphic Technical Coordinator

Indianapolis, IN · On-site

$20.75 - $28.75/hr

Graphic Technical Coordinator Location: Indianapolis, Indiana Duration: Full-time Permanent Job ... Perform color matching and maintain customer formulation files. Create and execute plans to process ...

Poly Services Group

$19 - $25.50/hr

The Opportunity As a Logistics & Operations Coordinator, you'll play a key role in managing end-to ... S. and Canadian customs brokers File and track Importer Security Filings (ISFs) accurately and on ...

SouthernCare

Office Coordinator

Muncie, IN · On-site

$16.75 - $22.25/hr

The Office Coordinator plays a vital role in supporting daily branch operations and ensuring ... Oversee tactical HR processes, contracts, and personnel files for staff and contractors. * Support ...

Korte Does It All

Install Coordinator

New Haven, IN

$19 - $23/hr

Support technicians by preparing job files, ensuring parts availability, and updating work orders ... coordinator/assistant role or function position Why You'll Love Working at Korte * Competitive ...

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All JobsFile JobsFile Coordinator JobsFile Coordinator Jobs in Indiana

File Coordinator information

What is a file coordinator?

File Coordinators are administrative professionals responsible for organizing, managing, and maintaining files and records within an organization. They ensure that documents are accurately filed, easily accessible, and securely stored, whether in physical or digital formats. File Coordinators often handle data entry, retrieval requests, and may implement or improve filing systems to enhance efficiency. Their role is critical in ensuring compliance with organizational policies and legal requirements for document retention and confidentiality.

What are the key skills and qualifications needed to thrive as a file coordinator, and why are they important?

To thrive as a File Coordinator, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with electronic filing systems, document management software, and office productivity tools like Microsoft Office is typically required. Excellent communication, time management, and problem-solving abilities help you excel in managing and retrieving records efficiently. These skills ensure files are accurately maintained, easily accessible, and securely handled, which is critical for operational efficiency and regulatory compliance.

What are some common challenges faced by file coordinators, and how can they be effectively managed?

File Coordinators often face challenges such as managing large volumes of documents, maintaining data accuracy, and ensuring timely retrieval and distribution of files. These challenges can be effectively managed by utilizing robust file management systems, establishing clear organizational protocols, and maintaining strong attention to detail. Consistent communication with team members and regular audits of filing systems also help prevent misplacement and ensure compliance with company policies.
What are the most commonly searched types of File jobs in Indiana? The most popular types of File jobs in Indiana are:
What are popular job titles related to File Coordinator jobs in Indiana? For File Coordinator jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching File Coordinator jobs in Indiana look for? The top searched job categories for File Coordinator jobs in Indiana are:
What cities in Indiana are hiring for File Coordinator jobs? Cities in Indiana with the most File Coordinator job openings:
File Coordinator jobs near you
Infographic showing various File Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution.

Transaction Coordinator

Better Homes and Gardens Real Estate Connections

Schererville, IN • On-site

$19 - $24/hr

Full-time

Re-posted 16 days ago

Job description

This Is Not an Entry-Level Role

At Better Homes and Gardens Real Estate Connections, we are intentional about who we bring into our world.
We are seeking an experienced Transaction Coordinator who already understands the pace, pressure, and precision required in real estate—and thrives in it.
If you need to be trained on the basics of contracts, timelines, or the closing process, this is not the role for you.
If you’re the person others rely on to keep everything running smoothly, anticipate issues before they arise, and bring calm, confident control to every transaction—we want to meet you.
About Us
We are more than a brokerage—we are a lifestyle brand built on trust, relationships, and exceptional experiences.
Our agents expect excellence behind the scenes. Our clients expect a seamless closing. And our team delivers both with professionalism, positivity, and attention to detail.
This role is central to that experience.
What You’ll Own:
Contract to Close Execution:
  •  Manage transactions from accepted contract through closing with minimal oversight.
  •  Review contracts for accuracy, completeness, and compliance. 
  •  Track all deadlines, contingencies, and critical dates proactively. 
  •  Coordinate seamlessly with lenders, attorneys, title companies, and co-op agents. 

High-Level Communication.
  •  Serve as the steady, reliable point of contact for all parties. 
  •  Provide proactive updates—before anyone has to ask. 
  •  Ensure agents and clients feel informed, supported, and confident at every stage. 

File Integrity & Compliance:
  •  Maintain clean, complete, and audit-ready files at all times.
  •  Ensure all documents are properly executed and stored. 
  •  Uphold brokerage standards with precision and consistency. 

Anticipation & Problem Solving:
  •  Identify potential issues early and take action.
  •  Navigate challenges with professionalism and solutions—not stress. 
  •  Keep deals moving forward, even when things get complex.
 
Who You Are:
  • Experienced in Real Estate Transactions (Required) – You’ve successfully managed files from contract to close. 
  • Highly Organized – You don’t miss details, deadlines, or follow-ups. 
  • Calm & Confident – You bring stability and clarity in high-pressure situations. 
  • Proactive – You anticipate needs and take action without being asked. 
  • Professional Communicator – Clear, polished, and warm with all parties. 
  • Tech-Comfortable – You can quickly learn and navigate systems, CRMs, and transaction platforms. 
  • Accountable – You take ownership of your files and your outcomes.
 
What Sets You Apart:
  •  You don’t just “process files”—you manage and protect the entire transaction.
  •  You take pride in being the reason closings go smoothly. 
  •  You are trusted by agents because you make them look good. 
  •  You bring a solutions-first mindset to every challenge.
 
This Role Is NOT For Someone Who:
  •  Is new to real estate transactions.
  •  Needs constant direction or follow-up. 
  •  Struggles with organization or deadlines. 
  •  Prefers a slow-paced or repetitive work environment.
 
Why Join Us:
  •  Work with a respected, growing brand known for professionalism and results. 
  •  Be part of a supportive, positive, and high-performing team. 
  •  Play a key role in delivering exceptional client experiences. 
  •  Grow within a company that values reliability, initiative, and excellence.
 
Apply
If you are confident in your experience, take ownership of your work, and want to be part of a team that values doing things the right way—we would love to meet you.