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Federal Program Coordinator information

What are Federal Program Coordinators?

Federal Program Coordinators are professionals responsible for overseeing and managing federal programs within organizations such as schools, government agencies, or nonprofits. Their main duties include ensuring compliance with federal regulations, managing program budgets, preparing reports, and facilitating communication among stakeholders. They often serve as the main point of contact between the organization and federal agencies, helping to implement program objectives and monitoring progress toward goals.

What are some common challenges faced by Federal Program Coordinators, and how can they be addressed?

Federal Program Coordinators often manage complex programs that require coordination across multiple agencies and stakeholders, which can lead to communication challenges and shifting priorities. Staying organized through project management tools and regular check-ins can help address these issues. Additionally, adapting to frequent changes in federal guidelines or funding requires a proactive approach to policy updates and ongoing professional development. Collaborating closely with team members and maintaining clear documentation ensures alignment and smooth program implementation.

What are the key skills and qualifications needed to thrive as a Federal Program Coordinator, and why are they important?

To thrive as a Federal Program Coordinator, you need strong organizational, project management, and analytical skills, often supported by a bachelor's degree in public administration, business, or a related field. Familiarity with federal regulations, grant management systems, and reporting software such as Grants.gov or federal financial management tools is typically required. Excellent communication, attention to detail, and the ability to collaborate with diverse stakeholders are standout soft skills. These abilities ensure programs comply with federal guidelines, achieve objectives efficiently, and maintain transparency and accountability.
What are the most commonly searched types of Federal Program jobs in Michigan? The most popular types of Federal Program jobs in Michigan are:
What job categories do people searching Federal Program Coordinator jobs in Michigan look for? The top searched job categories for Federal Program Coordinator jobs in Michigan are:
What cities in Michigan are hiring for Federal Program Coordinator jobs? Cities in Michigan with the most Federal Program Coordinator job openings:
Federal Program Coordinator jobs near you
Infographic showing various Federal Program Coordinator job openings in Michigan as of June 2026, with employment types broken down into 1% As Needed, 93% Full Time, 5% Part Time, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

GEARUP Program Coordinator

Lake Superior State University

Sault Sainte Marie, MI • On-site

Full-time

Posted 17 days ago

Lake Superior State University rating

7.4

Company rating: 7.4 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

335th of 614 rated colleges and universities

Job description

Title: GEARUP Program Coordinator

VP Area: Admissions & Marketing

Department: Admissions

Published Salary Range: 41,133

Job Summary/Basic Function:

Reporting to the Assistant Director of Admissions, Outreach & Events, the GEAR UP Program Coordinator builds strong school and community partnerships, develops college-preparation activities, and ensures compliance with all grant and reporting requirements. The position works closely with K–12 leaders, university staff, and external stakeholders to foster college-going pathways that reflect LSSU’s values of access, equity, and educational opportunity.

• Design and implement grant-aligned college access, academic enrichment, career awareness, and student success initiatives for GEAR UP and KCP College Day program participants.
• Monitor, analyze, and report on student participation, academic performance, and college readiness benchmarks as required by GEAR UP and KCP grant requirements.
• Develop and coordinate on-campus experiences, including visits, workshops, and summer programming, that connect students with faculty, staff, and LSSU’s student support services.
• Oversee program logistics, including transportation, permissions, meals, lodging (when applicable), and risk management protocols.
• Manage all program budgets, reporting, invoicing, and compliance requirements in collaboration with university grants and finance staff.
• Attend and contribute to community and charter school meetings relevant to college access initiatives.
• Collaborate with the LSSU Admissions and Outreach team to align program goals with university enrollment strategies.
• Train and supervise student workers and volunteers supporting program delivery.
• Support other campus outreach and yield efforts as assigned, especially those aimed at underserved populations.’
• Other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree in education, counseling, social work, higher education, or a related field.
• At least one year of experience working with K–12 schools, youth programs, or college access initiatives.
• Strong interpersonal communication and relationship-building skills, especially with diverse populations.
• Demonstrated ability to manage complex projects, meet deadlines, and work independently.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint); experience with CRM or student information systems (e.g., Banner) preferred.
• Willingness to work occasional evenings or weekends and travel to partner schools or events.

Preferred Qualifications:

• Two or more years of experience working with first-generation students, underrepresented youth, or tribal education systems.
• Familiarity with federal and state grant programs such as GEAR UP, TRIO, or KCP initiatives.
• Experience facilitating workshops or youth development programming.

Physical Demands:

• Ability to maintain a flexible and demanding schedule with occasional travel.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times (e.g., event materials).
• Requires mental focus, attention to detail, and the ability to manage multiple deadlines.
• Must be able to adapt to changing needs in a fast-paced and student-centered environment.

Work Hours: 

M-F, 8am - 5pm / Nights & weekends as available.

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