Facilities Management Assistant Jobs (NOW HIRING)

Announcement
Details
Open Date
05/07/2026
Requisition Number
PRN44964B
Job Title
Facilities Management
Working Title
Supervisor, Facilities Management
Career Progression Track
M00
Track Level
M1 - Supervisor
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday through Friday, 7:30 a.m. to 4:00 p.m. Occasional evening or weekend work may be required to support maintenance needs, events, emergencies, or special projects.
VP Area
President
Department
01752 - HEALTH SCIENCES DISTRICT
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$65,000 to $75,000
Close Date
07/20/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
Facilities Management
Direct/Manage/Supervise the overall operation and maintenance of building, equipment, and grounds. Maintain compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings. Plan facilities' organizational structure to accommodate growth and change in priorities. Determine needs for equipment leases, purchases, and services. Negotiate contracts with vendors and maintain vendor relationships. Ensure that projects meet specifications and budgets. Ensure that necessary licenses and permits are obtained. May act as liaison to leasing and property management organizations and planning commissions. May also be responsible for facilities' security, in the absence of dedicated security staff. Coordinate and lead daily team activities. May spend a portion of time performing the work of those they supervise. Assist with management decisions and activities. Working knowledge of team function within the organization.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Oversees the daily maintenance and operation of assigned buildings to ensure they function safely, efficiently, and in alignment with university standards. Responsibilities include supervising custodial and landscaping staff, coordinating repairs, supporting preventive maintenance planning, and monitoring budgets related to building maintenance. Also oversees service contracts such as custodial, landscaping, elevator, and pest control. Works closely with campus partners and vendors and ensures all maintenance activities follow regulations, safety standards, and university policies.
Key Responsibilities
Staff Supervision

• Hire, train, and supervise maintenance staff, including performance evaluations and disciplinary actions.
• Manage payroll processes and absence tracking.
• Create and maintain shift assignment sheets.
• Oversee staff schedules, including on call rotations, overtime, and event support.
• Ensure proper use, care, and safety of equipment.

Customer Service

• Collaborate with university departments, project managers, and external contractors on maintenance and construction projects.
• Conduct regular inspections to ensure maintenance standards are met.
• Meet with building occupants to confirm needs and concerns are addressed.
• Serve as the primary point of contact for building managers and resolve maintenance related issues.

Contract Oversight

• Assist in developing, soliciting, and managing long term maintenance contracts.
• Maintain strong vendor relationships through timely feedback and constructive communication.
• Ensure contracts comply with legal, regulatory, and university requirements.
• Maintain accurate contract records and support timely updates and audits.

Operational Responsibilities

• Coordinate repairs, preventive maintenance, and emergency maintenance for building assets.
• Support the development and implementation of maintenance plans that meet university standards.
• Monitor budgets for labor, materials, and equipment.
• Ensure maintenance activities comply with regulations, safety standards, and university policies, and confirm employees are properly trained.
• Assist and provide coverage for peers as needed.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Supervisor, Facilities Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.
Preferences

• Bachelor's degree in a related field (Facilities Management, Engineering, etc.) or equivalent experience
• Proven experience in facilities management, including supervision, budgeting, and project coordination
• Strong technical knowledge of custodial and landscaping maintenance
• Excellent communication, interpersonal, and problem solving skills
• Ability to work independently and as part of a team
• Experience with building automation systems and CMMS (Computerized Maintenance Management Systems)
• Knowledge of relevant codes and regulations
• Experience working in research laboratory environments
• Experience working in facilities that include anatomical donation or other sensitive program areas

Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.