Facilities Management Assistant Jobs (NOW HIRING)

Position Overview: The Facilities Manager is responsible for the safe, reliable, and cost-effective operation and maintenance of all facilities and physical assets. This role ensures a clean, secure, and compliant environment The ideal candidate demonstrates strong leadership, hands-on problem-solving, vendor management, and a proactive approach to facility improvements.

Salary: $55,00-$60,000

Key Responsibilities:

• Manage daily facilities operations across all buildings and sites, ensuring uptime and reliability of utilities, HVAC, electrical, plumbing, and life-safety systems.

• Develop, implement, and oversee preventive maintenance (PM) and predictive maintenance programs; track work orders and service requests using Computerized Maintenance Management System (CMMS).

• Assist in Leading facilities team (technicians, janitorial, security) and coordinate with contractors and vendors; schedule, supervise, and evaluate performance.

• Assist in Monitoring and managing facility budgets, including maintenance, repairs, energy consumption, contracts, and procurement.

• Ensure compliance with all applicable laws, regulations, and standards (e.g., OSHA, local building codes, fire safety, environmental health and safety).

• Oversee space planning, moves, adds, and changes office layouts, furniture procurement, and asset management.

• Assist in Administering vendor contracts, negotiate service levels, monitor performance, and manage cost-control initiatives.

• Enforce security protocols, access control, CCTV, and incident response plans.

• Coordinate emergency preparedness and business continuity planning; lead drills and ensure proper documentation.

• Manage energy efficiency and sustainability initiatives (e.g., lighting upgrades, HVAC optimization, waste reduction).

• Ensure facilities are clean, safe, and well-maintained; liaise with HR for safety training and incident reporting.

• Maintain accurate records: floor plans, asset registers, maintenance logs, warranties, and compliance documentation.

• Provide timely reporting to leadership on facility conditions, KPls, budget status, and project progress.

Required Qualifications:

• Bachelor's degree in facilities management, engineering, construction management, business administration, or related field; or equivalent combination of education and experience.

• 4 years of facilities management, maintenance, or operations experience; experience in [industry, e.g., corporate office, manufacturing, healthcare, data center] preferred.

• Strong knowledge of building systems (HVAC, electrical, plumbing, roofing, fire/Life Safety) and preventive maintenance principles.

• Experience with CMMS (e.g., eMaint, FM:Systems, SAP PM, IBM Maximo) and common office software (MS Office, Google Workspace).

• Budgeting and financial acumen; contract and vendor management experience.

• Understanding of safety, OSHA regulations, environmental health and safety practices.

• Excellent leadership, communication, and interpersonal skills; customer-service oriented.

• Project management experience; ability to manage multiple tasks and priorities with attention to detail.

• Problem-solving mindset, strong analytical skills, and ability to make data-driven decisions.

Preferred Qualifications:

• Certifications such as Facility Management Professional (FMP), Certified Facility Manager (CFM), or OSHA 30/10.

• Experience with energy management systems and green building standards (LEED knowledge a plus).

• Experience with construction or renovation project oversight. Key Competencies:

• Leadership and team development

• Operational excellence and reliability

• Vendor and contract management

• Financial stewardship and cost control

• Safety, risk management, and compliance

• Communication and stakeholder management

• Project management and strategic planning

• Customer service orientation Work Environment:

• Typical office and on-site facility environments; may require occasional evenings, weekends, or on-call responsibilities for emergency maintenance.

• Physical demands include lifting, climbing, and working in and around equipment rooms or mechanical spaces.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability