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Facilities Associate Jobs (NOW HIRING)

Heartshare

Facilities Associate

Brooklyn, NY · On-site

$21.98 - $24.73/hr

HeartShare Human Services of New York is seeking a highly organized and detail-oriented Facilities Associate to assist the Director of Facilities & Assistant Director of Facilities & Operational ...

Scheels

Facilities Associate

Rapid City, SD · On-site

$16/hr

Answering calls from leadership and other associates to help customers with issues such as spills, wet floors, and general clean up * Picking up trash in the parking lot * Sanitation of the facility ...

Valor LLC

Facilities Associate

Rockport, IN · On-site

$15/hr

Hop Shops , a division of Valor Oil , is looking for a Facilities Associate to ensure that the Hop Shop and grounds stay tidy and operational. Pay: $15.00 hourly Schedule: Morning shift Location: Reo ...

Valor LLC

Facilities Associate

Verona, KY

$15/hr

Description Hop Shops , a division of Valor Oil , is looking for a Facilities Associate to ensure that the Hop Shop and grounds stay tidy and operational. Pay: $15.00 hourly Schedule: Multiple shifts ...

New

Valor LLC

Facilities Associate

Florence, KY

$15/hr

Description Hop Shops , a division of Valor Oil , is looking for a Facilities Associate to ensure that the Hop Shop and grounds stay tidy and operational. Pay: $15.00 hourly Schedule: Morning shift ...

Topgolf International, Inc.

Facilities Associate

Rogers, AR · On-site

$14.25 - $19.25/hr

Monitor inventory of facility supplies and materials. * Assist in setting up and arranging meeting ... Associates, business partners, vendors, and the communities we serve. Topgolf is an equal ...

Valor LLC

Facilities Associate

Florence, KY · On-site

$15/hr

Hop Shops , a division of Valor Oil , is looking for a Facilities Associate to ensure that the Hop Shop and grounds stay tidy and operational. Pay: $15.00 hourly Schedule: Morning shift Location:

Valor LLC

Facilities Associate

Carrollton, KY · On-site

$15/hr

Hop Shops , a division of Valor Oil , is looking for a Facilities Associate to ensure that the Hop Shop and grounds stay tidy and operational. Pay: $15.00 hourly Schedule: Multiple shifts available ...

Green Dot Public Schools

Facilities Associate

Green, CA

$17.75 - $24.25/hr

OPPORTUNITY Under the direct supervision of the Facilities Manager, the Facilities Associate is responsible for providing on-site facility services and day-to-day maintenance for Green Dot's schools ...

RH

Facilities Associate

Columbus, OH · On-site

$16.50 - $22.25/hr

RH is seeking a Facilities Associate to join our team in executing quality maintenance and housekeeping initiatives for the RH Gallery. They will work in close partnership with the Gallery Team to ...

Digi-Key Electronics

Facilities Associate

Fargo, ND · On-site

$20/hr

Monday - Friday 1:30 - 10:00 pm The Facilities Associate's main responsibility is to follow the daily work schedule for the assigned area. It may include cleaning bathrooms, vacuuming, sweep floors ...

Elevance Health

Facilities Associate Lead

Chicago, IL

$70K - $105K/yr

Facilities Associate Lead Facilities Associate Lead Location: This role requires associates to work from the location in Chicago full-time, enabling consistent face-to-face collaboration, teamwork ...

Sparks Group

Facilities Associate

Mclean, VA

$17.25 - $23.25/hr

Sparks Group has partnered with a leading technology organization to identify a Facilities Associate to support the daily operations, maintenance, and upkeep of corporate facilities. This is a hands ...

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Facilities Associate information

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$9

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$31

How much do facilities associate jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for facilities associate in the United States is $20.31, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Facilities Associate, and why are they important?

To thrive as a Facilities Associate, you need a solid understanding of building maintenance, cleaning protocols, and safety regulations, often supported by a high school diploma or equivalent. Familiarity with work order management systems, basic hand and power tools, and sometimes OSHA certification is typically required. Strong attention to detail, problem-solving abilities, and effective communication help individuals excel in this role. These skills and qualities ensure that facilities are safe, well-maintained, and operating efficiently for all occupants.

What is the difference between Facilities Associate vs Maintenance Technician?

AspectFacilities AssociateMaintenance Technician
CredentialsHigh school diploma or equivalent; certifications varyHigh school diploma; technical certifications often preferred
Work EnvironmentOffice buildings, schools, hospitals, commercial facilitiesIndustrial, commercial, or residential settings
Job FocusAssisting with daily facility operations, light maintenance, administrative tasksPerforming repairs, troubleshooting, and technical maintenance

The Facilities Associate typically handles general facility support, including light maintenance and administrative tasks, while the Maintenance Technician focuses on technical repairs and troubleshooting. Both roles are essential for maintaining safe and functional environments, often working together within the same industry settings.

What are some common challenges Facilities Associates face, and how can they be addressed?

Facilities Associates often manage multiple tasks simultaneously, from responding to maintenance requests to coordinating with vendors and ensuring compliance with safety standards. Juggling urgent repairs with routine inspections can be demanding, but strong organizational skills and clear communication with team members help prioritize workloads effectively. Staying proactive in preventive maintenance and fostering good relationships with other departments can also minimize emergencies and create a more efficient workflow.

What is a Facilities Associate?

A Facilities Associate is a professional responsible for assisting in the maintenance, operation, and management of a building or facility. Their duties often include performing basic repairs, ensuring cleanliness and safety standards are met, coordinating with vendors, and supporting facility upgrades or projects. Facilities Associates work closely with facility managers and other staff to ensure the environment is functional, safe, and well-maintained for employees and visitors.
What cities are hiring for Facilities Associate jobs? Cities with the most Facilities Associate job openings:
What are the most commonly searched types of Facilities jobs? The most popular types of Facilities jobs are:
What states have the most Facilities Associate jobs? States with the most job openings for Facilities Associate jobs include:
What job categories do people searching Facilities Associate jobs look for? The top searched job categories for Facilities Associate jobs are:
Facilities Associate jobs near you
Infographic showing various Facilities Associate job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,245 per year, or $20.3 per hour.
Facilities Associate

Facilities Associate

Heartshare

Brooklyn, NY • On-site

$21.98 - $24.73/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

HeartShare Human Services of New York rating

7.0

Company rating: 7.0 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

HeartShare Human Services of New York is seeking a highly organized and detail-oriented Facilities Associate to assist the Director of Facilities & Assistant Director of Facilities & Operational Compliance with the daily administrative operations of the department. This primarily office-based role supports vendor coordination, work order tracking, compliance oversight, and invoice processing to ensure our facilities remain safe, compliant, and welcoming environments for individuals with developmental disabilities.
The ideal candidate is initiative-taking, reliable, customer-service oriented, and able to manage multiple administrative responsibilities in a fast-paced environment with exceptional attention to detail.
Primary Responsibilities and Essential Functions of Position:
Vendor Coordination, Scheduling & Oversight
  • Assist the Director of Facilities & Assistant Director of Facilities & Operational Compliance with scheduling service calls and recurring scheduled work across all agency locations.
    • Coordinate and oversee recurring and one-time vendor services, including but not limited to Snow removal services, Lawn maintenance, Pest control, Dryer and hood cleaning, Trash removal, elevator inspections, HVAC preventative maintenance, appliance repairs, and purchases.
  • Obtain detailed estimates and proposals from qualified vendors, ensuring clarity of scope.
  • Address vendor-related issues promptly and professionally, resolving discrepancies and escalating concerns when necessary.
  • Serve as a point of contact between the Facilities department, vendors, and program sites regarding maintenance schedules, site access, and job status.
  • Monitor vendor performance and verify with program staff that services were performed in accordance with agency standards.
  • Maintain and update the facilities work calendar, scheduling appointments, inspections, and service visits.

Invoice Processing & Financial Coordination
  • Receive and process vendor invoices for owned and leased properties, ensuring contracted work has been completed before approval, and ensure all supporting documentation is attached.
  • Process invoices for supplies purchased and used by the Maintenance Department.
  • Utilize WorxHub facilities management system to accurately match invoices to corresponding work orders.
  • Collaborate with the Fiscal department to track and reconcile payments, maintaining accurate financial records.
  • Obtain vendor statements and oversee the timely reconciliation and payment of outstanding invoices.
  • Maintain organized digital and physical filing systems for invoices, contracts, service reports, and related documentation to support audits and reporting.

Automated Facilities Management
  • Utilize WorxHub to update work requests, track vendor tasks, and log vendor activities.
  • Record detailed work order progress, including descriptions, photos, preventive maintenance tracking, and project updates.
  • Monitor open work orders to ensure timely follow-up and that no items are overlooked.

Administrative Support
  • Draft, send, and track emails, service requests, and follow-up communications.
  • Assist with scanning, digitizing, and archiving documentation.
  • Support the Director of Facilities & Assistant Director of Facilities & Operational Compliance with daily administrative tasks and special projects.
  • Prepare and distribute memos, status updates, and internal communications as requested.
  • Participate in professional development training and workshops as required.

  • High school diploma or GED required; Bachelor's degree preferred.
  • 1-3 years of experience in facilities, property management, office administration, or a similar role preferred.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
  • Experience in using automated facilities management systems, such as WorxHub, preferred.
  • Strong organizational and time-management skills with the ability to manage multiple priorities
  • Exceptional attention to detail and accuracy
  • Excellent written and verbal communication skills.

Benefits
What we offer once YOU join our growing family:
At Heartshare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:
  • Rewarding Work in a team environment.
  • Paid vacation, sick, personal days, and holidays.
  • 403(B) retirement plans with employer contribution.
  • Health, dental, vision and life insurance.
  • Employee Assistance Program (EAP).
  • Flexible spending account (Dependent Care, Medical, Parking, and Transit).
  • Employee Appreciation Programs and Events.
  • Tuition Assistance Program.
  • Professional Development opportunities.
  • Gympass Discount
  • Verizon Wireless Discount.
  • BJs Membership discount.
  • Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

Heartshare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to Leaves@heartshare.org.
About Heartshare
Who WE ARE:
For over 150 years, Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and
underestimated.
To learn more about Heartshare, please visit our website at www.heartshare.org or follow us on Twitter LinkedIn YouTube Instagram Facebook

What HeartShare Human Services of New York employees say

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